Special Committee of Council Meeting

 

Held in the

Council Chamber

Nunawading Civic Suite

 

379 Whitehorse Road Nunawading

on

Monday 14 August 2017

at 8.00pm

 

Members:      Cr Denise Massoud (Mayor), Cr Blair Barker, Cr Bill Bennett,

                     Cr Raylene Carr, Cr Prue Cutts, Cr Andrew Davenport,

                     Cr Sharon Ellis, Cr Tina Liu, Cr Andrew Munroe,

                     Cr Ben Stennett

 

 

Ms Noelene Duff

Chief Executive Officer


Whitehorse City Council

Special Committee of Council Minutes                                                        14 August 2017

 

 

 




   

GUIDELINES SPECIAL COMMITTEE OF COUNCIL

OBJECTIVE

To enhance the consultative process and facilitate public participation and involvement of the community in Council decision making in accordance with Council’s Corporate Plan strategies – good governance.

PURPOSE OF GUIDELINES

To facilitate public participation and involvement in meetings of the Special Committee. These Guidelines complement Council’s Meeting Procedures and Common Seal Local Law 2013.

PROVISION FOR PUBLIC PARTICIPATION

The public has two opportunities to participate in this meeting – either by a submission which may be heard at the start of the meeting,(i.e. Public Submissions, refer below) or if the item is on the agenda, immediately prior to consideration of the item, and by Public Comment later in the meeting.  There is no public interjection during the meeting and speakers are heard in an orderly manner. 

Public Submissions:

A submission may be made on any matter, providing it is not in contravention of Council’s Meeting Procedures and Common Seal Local Law 2013.

A maximum of 10 speakers will be permitted to make a submission and they will be determined in order of registration.

No individual submission shall exceed three minutes.

Where submissions have been made, under the provisions of any statutory process, further submissions shall not be heard, unless the matter is listed as an item of business on the Special Committee of Council agenda.

Procedures for Public Submissions:

Persons wishing to make a submission to the Special Committee on matters other than land planning matters must directly notify the Committee Clerk, Civic Services Department by 4pm on the day of the meeting and register to speak, by telephoning 9262-6337. The person who registers to speak shall be the person who will make the submission to the Special Committee.

Persons wishing to make a submission to the Special Committee on any land use planning matter must directly notify the Committee Clerk, Civic Services Department, at least five working days prior to the day of the meeting and register to speak by telephoning 9262-6337.  The person who registers to speak, shall be the person who will make the submission to the Special Committee.

At the time of registering to speak, that person must indicate whether he or she will be speaking in support of or opposition to any planning permit application or Planning Scheme Amendment (or proposed planning permit application or proposed Planning Scheme Amendment).   The Special Committee must not listen to or read anything said by that person unless it is satisfied that, at least four working days before the day of the Special Committee Meeting, a member of Council staff has contacted the person(s) whose interests are inimical to the person who has registered to speak (eg has contacted the planning permit applicant if the person who has registered to speak has indicated that he or she will speak in opposition to the grant of a planning permit application) and invited the first-mentioned person (or a person authorised by him or her) to also register by 4pm on the day of the meeting to attend the Special Committee Meeting and speak.

Persons wishing to table written material must provide 15 copies to the Committee Clerk prior to the commencement of the meeting to enable distribution to Councillors prior to the start of the meeting. No material will be distributed during the meeting by any person, including Council staff.

Requests to speak will be registered strictly in the order of receipt.  Speakers for topics not listed on the Special Committee Agenda for the meeting will be heard first, then speakers who wish to cover more than one topic (3 minutes in total, not 3 minutes per topic).

In instances where a number of persons wish to address the Special Committee on the same matter, the Chairperson at his or her discretion may request they nominate a speaker/speakers to represent them.

In accordance with Clause 48.5 of Council’s Meeting Procedures and Common Seal Local Law 2013.  It is not necessary for Standing Orders to be suspended to allow a person to address the Special Committee, subject to compliance with these Guidelines.

Public Comment:

After the “Other Business” Section of the meeting has concluded, the Mayor will invite members of the gallery to indicate by show of hands if they wish to make a comment. Only matters pertaining to this evening’s meeting are to be commented on, (i.e. a Council Officer report or presentation, and any “Other Business” matters) and a 3 minute period per speaker applies.  A maximum period of 15 minutes shall be provided for public comment. The Mayor will call individuals forward to be heard and they should begin by clearly stating their name.  This is a period for comment, not questions or debate and there is no opportunity for any further Public Submissions

ADOPTION AND AMENDMENT OF THESE GUIDELINES

These guidelines were adopted by resolution of Council dated 19 August 2013 and may be further amended by resolution of Council from time to time.  The Chairperson at his or her discretion may vary procedures under these Guidelines, at any meeting of the Special Committee.

 

 

 


Whitehorse City Council

Special Committee of Council Minutes                                                        14 August 2017

 

Meeting opened at 8.00pm

 

Present:   Cr Massoud (Mayor), Cr Barker, Cr Bennett, Cr Carr, Cr Cutts, Cr Davenport,

               Cr Ellis, Cr Liu, Cr Munroe, Cr Stennett

 

1            PRAYER

 

1a           Prayer for Council

 

We give thanks, O God, for the Men and Women of the past whose generous devotion to the common good has been the making of our City.

 

Grant that our own generation may build worthily on the foundations they have laid.

 

Direct our minds that all we plan and determine, is for the wellbeing of our City.

 

Amen.

 

 

1b           Aboriginal Reconciliation Statement

 

“In the spirit of reconciliation, Whitehorse City Council acknowledges the Wurundjeri people as the traditional custodians of the land we are meeting on. We pay our respects to their Elders past and present.”

 

2            WELCOME AND APOLOGIES

The Mayor welcomed all

APOLOGIES: Nil 

3            DISCLOSURE OF CONFLICT OF INTERESTS

None disclosed

4            CONFIRMATION OF MINUTES

Minutes of the Special Committee Meeting 10 July 2017

Special Committee of council Resolution

Moved by Cr Munroe, Seconded by Cr Cutts

That the minutes of the Special Committee Meeting 10 July 2017 having been circulated now be confirmed.

Carried Unanimously

 

 


 

5            Public Submissions

Interested parties who wish to address the Special Committee of Council during the Public Submissions period of the Special Committee Meeting must register with the Civic Services Department by telephoning 9262 6337 by 4pm on the day of the meeting.

 

Persons speaking will be identified and recorded for Council Minutes and become part of a permanent record of the Council.   Please indicate if you do not wish your name to be recorded.

 

Persons wishing to make a submission to the Special Committee on any land use planning matter must directly notify the Committee Clerk, Civic Services Department, at least five working days prior to the day of the meeting and register to speak by telephoning 9262-6337.

 

5.1.1

Mr N Kerby from Mitcham spoke on parking controls on Mitcham Road, Mitcham.

 

5.1.2

Mr D Webb from Mitcham spoke on parking controls on Mitcham Road Mitcham.

6            Reports from Officers

Nil

7.           Other Business

7.1     Parking Restrictions Mitcham Road, Mitcham

 

MOTION

Moved by Cr Stennett, Seconded by Cr Cutts

That Council:

1.   Proceed with the proposal to install 2-hour 9am-5pm Monday to Friday parking restrictions in the following locations along Mitcham Road, Mitcham: between Brunswick Road and Orient Avenue, and between Calcutta Street and Carween Avenue and Windouran drive between Mitcham road and the eastern boundary of 4 Windouran drive north side only.

2.   Write to all those households in Mitcham Road and surrounding streets who were originally surveyed in 2016, to inform them of Council's decision and justification for this, and the results of the 2016 survey.

lost on the casting vote of the Mayor

 

A Division was called.

Division

For

Cr Bennett

Cr Carr

Cr Cutts

Cr Liu

Cr Stennett

Against

Cr Barker

Cr Davenport

Cr Ellis

Cr Massoud

Cr Munroe

The Division was lost on the casting vote of the Mayor

 


 

 

7.2   Parking Restrictions Mitcham Road, Mitcham

 

motion

Moved by Cr Carr, Seconded by Cr Barker

That Council:

1.      Proceed with the proposal to install ‘No Parking’ between 11am and 1pm Monday to Friday parking restrictions in the following locations along Mitcham Road, Mitcham: between Brunswick Road and Orient Avenue, and between Calcutta Street and Carween Avenue and Windouran Drive between Mitcham Road and the eastern boundary of 4 Windouran Drive north side only.

2.      Write to all those households in Mitcham Road and surrounding streets who were originally surveyed in 2016, to inform them of Council's decision and justification for this, and the results of the 2016 survey.

lost

 

A Division was called.

Division

For

Cr Carr

Cr Cutts

Cr Stennett

Against

Cr Barker

Cr Bennett

Cr Davenport

Cr Ellis

Cr Liu

Cr Massoud

Cr Munroe

On the results of the Division the motion was declared lost

 

7.3   Audio Recordings of Formal Council Meetings

 

Special Committee of Council Resolution

Moved by Cr Munroe, Seconded by Cr Davenport

That Council:

A.     In previously endorsing the report of the Ombudsman, of December 2016 titled “Investigation into the Transparency of Local Government Decision Making”, make audio recording (from September 11 2017,) of all formal Council Meetings, available on Council’s website the next working day following each formal Council meeting, to further enhance Council transparency and as a reference for the community. 

B.     That Clause 45 ‘Recording Proceedings’ be amended in the next review of the Meeting Procedures and Common Seal Local Law 2013 to reflect Council’s decision for greater Community transparency and openness of its formal Council meetings.

C.     Investigate costs for possible future video streaming and recording of all formal Council Meetings, including Special Committee meetings.

Carried Unanimously

Attendance

Cr Stennett left the Chamber at 9.12pm and did not return.

8            Public Comment

Persons speaking will be identified and recorded for Council Minutes and become part of a permanent record of the Council.  Please indicate if you do not wish your name to be recorded.

 

8.1     Mr G Haley spoke on Mitcham Road Mitcham and on the recording and videoing of Council Meetings.

 

9            Confidential ITEMS

Nil

 

10          Close Meeting

 

Meeting closed at 9.20pm

 

Confirmed this 11th day of September 2017

 

 

 

 

 

 

_______________________________

CHAIRPERSON