Special Committee of Council Meeting

 

To be held in the

Council Chamber

Nunawading Civic Suite

379 Whitehorse Road Nunawading

on

Tuesday 12 June 2018

at 8:00pm

Members:      Cr Andrew Davenport (Mayor), Cr Blair Barker, Cr Bill Bennett,

                     Cr Raylene Carr, Cr Prue Cutts, Cr Sharon Ellis, Cr Tina Liu,

                     Cr Denise Massoud, Cr Andrew Munroe, Cr Ben Stennett

Ms Noelene Duff

Chief Executive Officer

Audio Recording of Meeting and Disclaimer

Councillors and members of the public please note that in order to provide greater access to Council debate and decision making and encouraging openness and transparency:

·       Formal Public Committee and Council meetings are audio recorded and the recordings (except for Confidential meetings) are uploaded and available on Council’s website

·       Opinions expressed or statements made by individual persons during a meeting are not the opinions or statements of Whitehorse City Council and therefore Council accepts no liability.

 


Whitehorse City Council

Special Committee of Council Meeting                                                           12 June 2018

 

 

 




GUIDELINES SPECIAL COMMITTEE OF COUNCIL

OBJECTIVE

To enhance the consultative process and facilitate public participation and involvement of the community in Council decision making in accordance with Council’s Corporate Plan strategies – good governance.

PURPOSE OF GUIDELINES

To facilitate public participation and involvement in meetings of the Special Committee. These Guidelines complement Council’s Meeting Procedures and Common Seal Local Law 2013.

PROVISION FOR PUBLIC PARTICIPATION

(The information below refers to ‘General’ Submissions. Please refer to page 2 of these Guidelines for information on Submissions on Council’s Proposed Budget 2018/19 to be heard at 12 June 2018 meeting of the Special Committee of Council.)

The public has two opportunities to participate in this meeting – either by a submission which may be heard at the start of the meeting,(i.e. Public Submissions, refer below) or if the item is on the agenda, immediately prior to consideration of the item, and by Public Comment later in the meeting.  There is no public interjection during the meeting and speakers are heard in an orderly manner. 

Public Submissions:

A submission may be made on any matter, providing it is not in contravention of Council’s Meeting Procedures and Common Seal Local Law 2013.

A maximum of 10 speakers will be permitted to make a submission and they will be determined in order of registration.

No individual submission shall exceed three minutes.

Where submissions have been made, under the provisions of any statutory process, further submissions shall not be heard, unless the matter is listed as an item of business on the Special Committee of Council agenda.

Procedures for Public Submissions:

Persons wishing to make a submission to the Special Committee on matters other than land planning matters must directly notify the Committee Clerk, Civic Services Department by 4pm on the day of the meeting and register to speak, by telephoning 9262-6337. The person who registers to speak shall be the person who will make the submission to the Special Committee.

Persons wishing to make a submission to the Special Committee on any land use planning matter must directly notify the Committee Clerk, Civic Services Department, at least five working days prior to the day of the meeting and register to speak by telephoning 9262-6337.  The person who registers to speak, shall be the person who will make the submission to the Special Committee.

 

 

 

 

At the time of registering to speak, that person must indicate whether he or she will be speaking in support of or opposition to any planning permit application or Planning Scheme Amendment (or proposed planning permit application or proposed Planning Scheme Amendment).   The Special Committee must not listen to or read anything said by that person unless it is satisfied that, at least four working days before the day of the Special Committee Meeting, a member of Council staff has contacted the person(s) whose interests are inimical to the person who has registered to speak (eg has contacted the planning permit applicant if the person who has registered to speak has indicated that he or she will speak in opposition to the grant of a planning permit application) and invited the first-mentioned person (or a person authorised by him or her) to also register by 4pm on the day of the meeting to attend the Special Committee Meeting and speak.

Persons wishing to table written material must provide 15 copies to the Committee Clerk prior to the commencement of the meeting to enable distribution to Councillors prior to the start of the meeting. No material will be distributed during the meeting by any person, including Council staff.

Requests to speak will be registered strictly in the order of receipt.  Speakers for topics not listed on the Special Committee Agenda for the meeting will be heard first, then speakers who wish to cover more than one topic (3 minutes in total, not 3 minutes per topic).

In instances where a number of persons wish to address the Special Committee on the same matter, the Chairperson at his or her discretion may request they nominate a speaker/speakers to represent them.

In accordance with Clause 48.5 of Council’s Meeting Procedures and Common Seal Local Law 2013.  It is not necessary for Standing Orders to be suspended to allow a person to address the Special Committee, subject to compliance with these Guidelines.

Public Comment:

After the “Other Business” Section of the meeting has concluded, the Mayor will invite members of the gallery to indicate by show of hands if they wish to make a comment. Only matters pertaining to this evening’s meeting are to be commented on, (i.e. a Council Officer report or presentation, and any “Other Business” matters) and a 3 minute period per speaker applies.  A maximum period of 15 minutes shall be provided for public comment. The Mayor will call individuals forward to be heard and they should begin by clearly stating their name.  This is a period for comment, not questions or debate and there is no opportunity for any further Public Submissions

ADOPTION AND AMENDMENT OF THESE GUIDELINES

These guidelines were adopted by resolution of Council dated 21 August 2017 and may be further amended by resolution of Council from time to time. The Chairperson at his or her discretion may vary procedures under these Guidelines, at any meeting of the Special Committee.

*SUBMISSIONS ON COUNCIL’S 2018-19 PROPOSED BUDGET

A person who makes a written submission on Councils 2018 -19 Proposed Budget may also  request to be heard by a Committee of Council appointed to consider and hear submissions.

Council at its meeting held 23 April 2018 determined that pursuant to section 223 (1) (b) of the Local Government Act 1989, the Special  Committee of Council hear any submissions received in relation to the Proposed Budget 2018/19 on 12 June 2018.

Five people requested to speak in support of their written submission on Council’s 2018/19 Proposed Budget; in line with statutory requirements these speakers have up to five minutes for their verbal submission.

 

 


Whitehorse City Council

Special Committee of Council Meeting                                                           12 June 2018

 

1            PRAYER

 

1a           Prayer for Council

 

We give thanks, O God, for the Men and Women of the past whose generous devotion to the common good has been the making of our City.

 

Grant that our own generation may build worthily on the foundations they have laid.

 

Direct our minds that all we plan and determine, is for the wellbeing of our City.

 

Amen.

 

 

1b           Aboriginal Reconciliation Statement

 

“In the spirit of reconciliation, Whitehorse City Council acknowledges the Wurundjeri people as the traditional custodians of the land we are meeting on. We pay our respects to their Elders past and present.”

 

2            WELCOME AND APOLOGIES 

 

3            DISCLOSURE OF CONFLICT OF INTERESTS

 

4            CONFIRMATION OF MINUTES

Minutes of the Special Committee of Council Meeting 14 May 2018

RECOMMENDATION

That the minutes of the Special Committee of Council Meeting 14 May 2018 having been circulated now be confirmed.

 


 

5            Public Submissions

Interested parties who wish to address the Special Committee of Council during the Public Submissions period of the Special Committee Meeting must register with the Civic Services Department by telephoning 9262 6337 by 4pm on the day of the meeting.

 

Persons speaking will be identified and recorded for Council Minutes and become part of a permanent record of the Council.   Please indicate if you do not wish your name to be recorded.

 

Persons wishing to make a submission to the Special Committee on any land use planning matter must directly notify the Committee Clerk, Civic Services Department, at least five working days prior to the day of the meeting and register to speak by telephoning 9262-6337.

 

5.1     General Submissions (Other Speakers – up to 3 minutes each submitter)

 

5.2     2018/19 Budget Consultation (Speakers – up to 5 minutes each submitter)

·      Mr K. Weeks

Submission 1

·      Mr G. Wathen, Walker Park Redevelopment

Submission 3

·      Mr R. Brown, Brentford Square Traders’ Association

Submission 4

·      Ms E. Hopper, on behalf of Mr M. Hassett, Treasurer, Metro-East Bicycle User Group Inc

Submission 10

·      Mr B. Duvoisin, on behalf of Ms T. Tescher, Whitehorse Ratepayers and Residents’ Association

Submission 15

 

 


Whitehorse City Council

Special Committee of Council Meeting                                                                                      12 June 2018

 

6            reports from officers

6.1         Corporate Reports

6.1.1      2018/19 Budget Consultation

ATTACHMENT

 

SUMMARY

Council resolved on 23 April 2018 to endorse and advertise its Proposed Budget and to call for submissions under Section 223 of the Local Government Act 1989. A public notice was placed in The Age on Saturday 28 April 2018, with additional advertising in the Whitehorse Column in the Leader Newspaper. Copies of the Proposed Budget were available for inspection at the three Council service centres (Nunawading, Forest Hill and Box Hill), Libraries and on Council’s website. Council received 16 written submissions on the Proposed Budget 2018/19.

RECOMMENDATION

That Special Committee of Council:

1.    Hear those who wish to speak in support of their written submission.

2.    Having heard those who wished to speak in support of their written submission, consider all written submissions as part of Council’s deliberations in adopting the Budget 2018/19 at the Ordinary Council meeting to be held on 25 June 2018.

 

background

The budget document has been carefully prepared following community consultation throughout the year and is guided by priorities outlined in key strategic documents including the Council Vision 2013-2023, the Council Plan 2017-2021, Strategic Resource Plan and other major plans and strategies.

It also takes into account community feedback received through various consultations undertaken by Council. Community consultation is an essential component of the budget process and feedback from community members helps inform the key decisions made by Council. In late 2016, Council held an extensive Your Say, Whitehorse community consultation campaign to inform the development of the current Council Plan 2017-2021, which drives the focus of activities planned for the 2018/19 year. Other consultations influencing the Proposed Budget include consultations held as part of the development and review of key Council strategies and plans, and a Mayoral Budget Consultation event held in February 2018.

Councillors and officers also held a number of meetings to develop this fiscally responsible budget and longer term strategic resource plan within a rate capping environment.

Council was required under Section 129 of the Local Government Act 1989 to seek written public comment on the Proposed Budget 2018/19. Council was required to give public notice that the proposed document will be made available for inspection for 28 days and that Council will receive submissions made under Section 223 of the Local Government Act 1989 in respect of the budget. A person who has made a written submission may also request to be heard by a Committee of Council appointed to consider and hear submissions.

A public notice advising that the Proposed Budget 2018/19 was available for inspection was placed in The Age on Saturday 28 April 2018. Advertisements giving advance notice of the availability of the Proposed Budget 2018/19 document were placed in Council’s column in the Whitehorse Leader. Copies of the Proposed Budget document were placed in three Council Service Centres (Nunawading, Forest Hill and Box Hill), each of the libraries, and on Council’s website on Tuesday 24 April 2018. In addition, there was coverage in Council’s weekly column in the Whitehorse Leader plus a special feature on the Proposed Budget in the May 2018 Whitehorse News and various other press releases.

Council, at its meeting of 23 April 2018, gave notice that it had prepared a Proposed Budget and invited written submissions. Council also resolved that the Special Committee of the Council hear anyone who wishes to speak in support of their written submission in accordance with Section 223 of the Local Government Act 1989. The closing date for submissions was Sunday 27 May 2018.

DISCUSSION

1.     Public submissions – Proposed Budget 2017/18

2.     Council has received 16 formal submissions/comments on the Proposed Budget 2018/19. There are 5 people that have requested to speak in support of their submission at the Special Committee meeting.

Submissions were received from the following:

Name

Issue(s) Raised

1

Mr K. Weeks

- Elgar Park landscape plan for miniature railway

- Forest Hill hall hire cost for community groups

2

Mr J. Hinkins

Use of property values as basis for distribution of rates

3

Mr G. Wathen

Walker Park Redevelopment

4

Mr R. Brown,

Brentford Square Traders’ Association

Brentford Square car park improvements

5

Ms R. Pearson

Play space equipment at Jackson Avenue park, Mont Albert North

6

Mr D. Morrison,

Blackburn Village Residents’ Group

Increased funding for street trees

7

Mr S. Andersson

Funding for cycling specific projects

8

Mr T. Lammens

Funding for bicycle/pedestrian facilities

9

Whitehorse Active Transport Action Group

Funding for bicycle strategy

10

Mr M. Hassett,

Metro-East Bicycle User Group Inc

Funding for bicycle projects/strategy

11

Ms M. Liu

Box Hill mall lighting, events and parking fees

12

Mr D. Tang

Box Hill mall lighting, events and parking fees

13

Ms R. Chan

Box Hill mall lighting, events and parking fees

14

Mrs K. Cummings

Various issues

15

Ms T. Tescher,

Whitehorse Ratepayers and Residents’ Association

Various issues

16

Mr C. White,

Whitehorse Ratepayers and Residents’ Association

Various issues

3.     The full text of the submissions are attached.

 

 

 

The following people have requested to speak to their submissions:

 

Name

1

Mr K. Weeks

2

Mr G. Wathen

Spokesperson, Walker Park Redevelopment

3

Mr R. Brown

President, Brentford Square Traders’ Association

4

Ms E. Hopper

Treasurer, Metro-East Bicycle User Group Inc

5

Mr B. Duvoisin, on behalf of Ms T. Tescher,

Whitehorse Ratepayers and Residents’ Association

 

 

 

 

 

 

 

 

Attachment

1        2018-19 Budget Submissions     


Whitehorse City Council

Special Committee of Council Meeting                                                           12 June 2018

 

7            Other Business

 

8            Public Comment

Persons speaking will be identified and recorded for Council Minutes and become part of a permanent record of the Council.  Please indicate if you do not wish your name to be recorded.

9            Confidential ITEMS

 

 

10          Close Meeting