Ordinary Council Meeting

 

To be held in the

Council Chamber

Nunawading Civic Centre

 

379 Whitehorse Road Nunawading

on

Monday 16 July 2018

at 7:00pm

 

Members:      Cr Andrew Davenport (Mayor), Cr Blair Barker, Cr Bill Bennett,

                     Cr Raylene Carr, Cr Prue Cutts, Cr Sharon Ellis, Cr Tina Liu,

                     Cr Denise Massoud, Cr Andrew Munroe, Cr Ben Stennett

 

Ms Noelene Duff

Chief Executive Officer

 

Audio Recording of Meeting and Disclaimer

Councillors and members of the public please note that in order to provide greater access to Council debate and decision making and encouraging openness and transparency:

  • Formal Public Committee and Council meetings are audio recorded and the recordings (except for Confidential meetings) are uploaded and available on Council’s website
  • Opinions expressed or statements made by individual persons during a meeting are not the opinions or statements of Whitehorse City Council and therefore Council accepts no liability.

 


Whitehorse City Council

Ordinary Council Meeting                                                                                16 July 2018

 

TABLE OF CONTENTS

 

1          PRAYER. 2

2          WELCOME AND APOLOGIES. 2

3          DISCLOSURE OF CONFLICT OF INTERESTS. 2

4          CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS. 2

5          RESPONSES TO QUESTIONS. 2

6          Notices of Motion.. 3

6.1          Notice of Motion No 111 - Cr Massoud. 3

7          Petitions. 3

8          Urgent Business. 3

9          Council Reports. 4

9.1       City Development. 4

Statutory Planning

9.1.1       12 Milne Street, MITCHAM (LOT 16 LP 33530) – The construction of three double storey dwellings and tree removal  4

Strategic Planning

9.1.2       Whitehorse Planning Scheme Review 2018. 19

Engineering and Environmental

9.1.3       Whitehorse Cycling Strategy - Annual Implementation Report for 2017/18. 27

9.2       Human Services. 30

9.2.1       Community Grants 2018-2019. 30

9.3       Corporate. 39

9.3.1       Delegations from Council to Chief Executive Officer and Positions within the Organisation  39

9.3.2       Delegated Decisions May 2018. 41

10        Reports from Delegates, Special Committee Recommendations and Assembly of Councillors Records  57

10.1        Reports by Delegates. 57

10.2        Recommendation from the Special Committee of Council Meeting of 9 July 2018. 57

10.3        Record of Assembly of Councillors. 58

11        Reports on Conferences/Seminars Attendance. 60

12        Confidential Reports. 60

13        Close Meeting.. 60

 


Whitehorse City Council

Ordinary Council Meeting                                                                                16 July 2018

 

AGENDA

1            PRAYER

 

1a           Prayer for Council

 

We give thanks, O God, for the Men and Women of the past whose generous devotion to the common good has been the making of our City.

 

Grant that our own generation may build worthily on the foundations they have laid.

 

Direct our minds that all we plan and determine, is for the wellbeing of our City.

 

Amen.

 

 

1b           Aboriginal Reconciliation Statement

 

“In the spirit of reconciliation, Whitehorse City Council acknowledges the Wurundjeri people as the traditional custodians of the land we are meeting on. We pay our respects to their Elders past and present.”

 

2            WELCOME AND APOLOGIES

Cr Carr has sought a leave of absence for the Ordinary Council Meeting to be held on 20 August 2018.

RECOMMENDATION

That the apology from Cr Carr be received and that leave of absence be granted for the Ordinary Council Meeting to be held on 20 August 2018.

3            DISCLOSURE OF CONFLICT OF INTERESTS

4            CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

Minutes of the Ordinary Council Meeting 25 June 2018 and Confidential Ordinary Council Meeting 25 June 2018

RECOMMENDATION

That the minutes of the Ordinary Council Meeting 25 June 2018 and Confidential Ordinary Council Meeting 25 June 2018 having been circulated now be confirmed.

 

5            RESPONSES TO QUESTIONS


Whitehorse City Council

Ordinary Council Meeting                                                                                16 July 2018

 

6            Notices of Motion

 

6.1   Notice of Motion No 111 - Cr Massoud

 

That Council approve a change to the project details for the redevelopment of the Morton Park Pavilion from Option 1 (split level option) to the details proposed for Option 2 – the two storey option.

 

7            Petitions 

8            Urgent Business


Whitehorse City Council

Ordinary Council Meeting                                                                                                               16 July 2018

 

9            Council Reports

9.1         City Development

Statutory Planning  

9.1.1      12 Milne Street, MITCHAM (LOT 16 LP 33530)
– The construction of three double storey dwellings
and tree removal

FILE NUMBER: WH/2017/820
ATTACHMENT

 

 SUMMARY

This application was advertised, and a total of 14 objections were received. The objections raised issues with amenity, neighbourhood character, parking, traffic, landscaping, waste management and sustainability. A Consultation Forum was held on 17 April 2018, chaired by Councillor Cutts, at which the issues were explored, however no resolution was reached between the parties. This report assesses the application against the relevant provisions of the Whitehorse Planning Scheme, as well as the objector concerns.  It is recommended that the application be supported, subject to conditions.

 

RECOMMENDATION

That Council:

A.    Being the Responsible Authority, having caused Application WH/2017/820 for 12 Milne Street, MITCHAM (LOT 16 LP 33530) to be advertised and having received and noted the objections is of the opinion that the granting of a Planning Permit for the construction of three double storey dwellings and tree removal is acceptable and should not unreasonably impact the amenity of adjacent properties.

B.    Issue a Notice of Decision to Grant a Permit under the Whitehorse Planning Scheme to the land described as 12 Milne Street, MITCHAM (LOT 16 LP 33530) for the construction of three double storey dwellings and tree removal, subject to the following conditions:

1.     Before the development starts, or vegetation removed, amended plans must be submitted to and approved by the Responsible Authority in a digital format.  When approved, the plans will be endorsed and will then form part of the permit.  The plans must be drawn scale, and be generally in accordance with the plans submitted with the application but modified to show:

a)    The locations of Structural Root Zone and Tree Protection Zones described in condition 5, with all nominated trees clearly identified and numbered on both site and landscape plans, and the requirements of conditions 5 and 6 to be annotated on the development and landscape plans.

b)    Free standing trellis is to be erected opposite the ground floor bedroom and living room windows of Dwelling 3 to achieve compliance with Standard B22.

c)    The south facing Bedroom 1 window and roofed deck area to Dwelling 2 to provide screening measures that meet Standard B22 (Overlooking).

 

d)    Notation on site plans indicating that all obscured glazing be manufactured obscured glass. Obscure film being applied to clear glazing will not be accepted.

e)    Front porch rendered material for Dwelling 1 to be replaced with an alternative building material or finish (e.g stacked stone or rendered in an alternative colour) to increase variety of building finishes at the dwelling entry.

f)     Development plans to reflect all sustainability features indicated in the Sustainable Design Assessment.  Where features cannot be visually shown, include a notes table providing details of the requirements (i.e. energy and water efficiency ratings for heating/cooling systems and plumbing fittings and fixtures, etc.).   The plans shall also show:

i.     Water-sensitive urban design measures as required to achieve a STORM Rating of at least 100% or equivalent.

ii.    Design measures as identified in the BESS Report as required to achieve an overall score of at least 50% and meet the ‘pass’ marks in the categories of water, energy, stormwater and indoor environment quality.

iii.   All operable windows, doors, winter garden openings & vents in elevation plans.

All of the above must be to the satisfaction of the Responsible Authority. Once approved these plans become the endorsed plans of this permit.

2.     The layout of the site and the size, design and location of the buildings and works permitted must always accord with the endorsed plan and must not be altered or modified without the further written consent of the Responsible Authority.

3.     Unless with the prior written consent, all tree planting and landscaping works as shown on the endorsed plans must be completed prior to the occupation of the development to the satisfaction of the Responsible Authority. 

4.     The garden areas shown on the endorsed plan must only be used as gardens and must be maintained in a proper, tidy and healthy condition to the satisfaction of the Responsible Authority.  Should any tree or shrub be removed or destroyed it may be required to be replaced by a tree or shrub of similar size and variety.

5.     Prior to commencement of any building or demolition works on the land, a Tree Protection Zones (TPZs) must be established on the subject site (and nature strip if required) and maintained during, and until completion of, all buildings and works including landscaping, around the following trees in accordance with the distances and measures specified below, to the satisfaction of the Responsible Authority:

a)    Tree Protection Zone distances:

i.     Tree 6 - 2.0 metre radius from centre base of tree.

ii.    Tree 8 – 6.0 metre radius from centre base of tree.

iii.   Tree 9 – 3.6 metre radius from centre base of tree.

iv.   Tree 10 – 2.0 metre radius from centre base of tree.

b)    Tree Protection Zone measures are to be established in accordance with Australian Standard 4970-2009 and are to include the following:

i.     Erection of solid chain mesh or similar type fencing at a minimum height of 1.8 metres in height held in place with concrete feet.

ii.    Signage placed around the outer edge of perimeter the fencing identifying the area as a TPZ. The signage should be visible from within the development, with the lettering complying with AS 1319.

iii.   Mulch across the surface of the TPZ to a depth of 100mm and undertake supplementary provide watering/irrigation within the TPZ, prior and during any works performed.

iv.   No excavation, constructions works or activities, grade changes, surface treatments or storage of materials of any kind are permitted within the TPZ unless otherwise approved within this permit or further approved in writing by the Responsible Authority.

v.    All supports and bracing should be outside the TPZ and any excavation for supports or bracing should avoid damaging roots where possible.

vi.   No trenching is allowed within the TPZ for the installation of utility services unless tree sensitive installation methods such as boring have been approved by the Responsible Authority.

vii.  Where construction is approved within the TPZ, fencing and mulching should be placed at the outer point of the construction area.

viii. Where there are approved works within the TPZ, it may only be reduced to the required amount by an authorized person only during approved construction within the TPZ, and must be restored in accordance with the above requirements at all other times.

6.     During construction of any buildings, or during other works, the following tree protection requirements are to be adhered to, to the satisfaction of the Responsible Authority:

a)    A project arborist must be appointed by the applicant or builder. Any Qualifications must read ‘Arboriculture’ for example ‘Diploma in Horticulture (Arboriculture)’. The project arborist must have a minimum Diploma qualification in arboricultural to be appointed as the project arborist.

b)    The Project Arborist must supervise all approved works within the TPZs of Trees 6, 8, 9 and 10. The project Arborist must ensure that any buildings and works within a TPZ of a tree shown on the endorsed plan do not adversely impact the health and / or stability of the tree(s) now or into the future.

c)    For Tree 6, no roots are to be cut or damaged during any part of the construction process.

d)    The driveway where within the TPZs of Trees 8, 9 and 10 must be constructed above the existing soil grade using porous materials that allows water to penetrate through the surface and into the soil profile. There must be no grade change within the TPZs and no roots are to be cut or damaged during any part of the construction process.

e)    The project arborist and builder must ensure that TPZ Fencing Conditions are being adhered to throughout the entire building process, including site demolition, leveling and landscape works.

7.     The development must be provided with external lighting capable of illuminating access to each garage and car parking space. Lighting must be located, directed and shielded and of limited intensity that no nuisance or loss of amenity is caused to any person within and beyond the site.

8.     All stormwater drains and on-site detention systems are to be connected to the legal point of discharge to the satisfaction of the Responsible Authority prior to the occupation of the building/s.  The requirement for on- site detention will be noted on your stormwater point of discharge report, or it might be required as part of the civil plans approval.

9.     Detailed stormwater drainage and/or civil design for the proposed development are to be prepared by a suitably qualified civil engineer and submitted to the Responsible Authority for approval prior to occupation of the development.  Plans and calculations are to be submitted with the application with all levels to Australian Height Datum (AHD).  All documentation is to be signed by the qualified civil engineer.

10.   Stormwater that could adversely affect any adjacent land must not be discharged from the subject site onto the surface of the adjacent land.

11.   Prior to works commencing the Applicant/Owner is to submit design plans for all proposed engineering works external to the site.  The plans are to be submitted as separate engineering drawings for assessment by the Responsible Authority. 

12.   The Applicant/Owner is responsible to pay for all costs associated with reinstatement and/or alterations to Council or other Public Authority assets as a result of the development.  The Applicant/Owner is responsible to obtain all relevant permits and consents from Council at least 7 days prior to the commencement of any works on the land and is to obtain prior specific written approval for any works involving the alteration of Council or other Public Authority assets.  Adequate protection is to be provided to Council’s infrastructure prior to works commencing and during the construction process.

13.   The qualified civil engineer when undertaking civil design must ensure that the landscape plan/s and drainage plan/s are compatible.  The stormwater drainage and on site detention system must be located outside the tree protection zone (TPZ) of any trees to be retained.

14.   All treatments to prevent overlooking must not include ‘Translucent film’ on windows and must be in accordance with Standard B22 of Clause 55.

15.   All works must be undertaken in accordance with the endorsed SDA to the satisfaction of the Responsible Authority, and the approved dwellings must operate in accordance with this Plan, to the satisfaction of the Responsible Authority.  No alterations to the Reports may occur without the written consent of the Responsible Authority.

 

 

 

16.   Prior to the commencement of any buildings or demolition works, a Sustainable Design Assessment (SDA) must be submitted and approved by the Responsible Authority.  The SDA must include the following elements:

a)    A STORM Rating Report with a score of at least 100% or equivalent.

b)    A complete, published BESS Report, with an overall score that meets 50% and also which meets the ‘pass’ marks in the categories of Water, Energy Stormwater and IEQ (indoor environment quality).

c)    Commit to diverting at least 80% of construction/demolition waste from landfill.

17.   The existing street tree must not be removed or damaged except with the written consent of the Responsible Authority.

18.   Prior to the occupation of the development, all boundary walls must be constructed, cleaned and finished to the satisfaction of the Responsible Authority.

19.   This permit will expire if one of the following circumstances applies:

a)    the development is not commenced within two (2) years from the date of issue of this permit;

b)    the development is not completed within four (4) years from the date of this permit.

The Responsible Authority may extend the periods referred to if a request is made in writing pursuant to the provisions of Section 69 of the Planning and Environment Act 1987.

Permit Notes:

A.    The design and construction of the stormwater drainage system up to the point of discharge from an allotment is to be approved by the appointed Building Surveyor. That includes the design and construction of any required stormwater on-site detention system. The Applicant/Owner is to submit certification of the design of any required on-site detention system from a registered consulting engineer (who is listed on the Engineers Australia National Professional Engineer Register or approved equivalent) to Council as part of the civil plans approval process.

B.    The requirement for on- site detention will be noted on your stormwater point of discharge report, or it might be required as part of the civil plans approval.

C.    All proposed changes to the vehicle crossing are to be constructed in accordance with the submitted details, Whitehorse Council’s – Vehicle Crossing General Specifications and standard drawings. 

D.    Report and consent – Any proposed building over the easement is to be approved by the Responsible Authority prior to approval of the building permit. If Report and Consent contradicts with the Planning Permit, amendment of the Planning Permit might be required.

 

 

 

E.    The Applicant/Owner is to accurately survey and identify on the design plans all assets in public land that may be impacted by the proposed development. The assets may include all public authority services (i.e. gas, water, sewer, electricity, telephone, traffic signals etc.) and the location of street trees or vegetation. If any changes are proposed to these assets then the evidence of the approval is to be submitted to Council and all works are to be funded by the Applicant/Owner.  This includes any modifications to the road reserve, including footpath, naturestrip and kerb and channel.

F.    The Applicant/Owner must obtain a certificate of hydraulic compliance from a suitably qualified civil engineer to confirm that the on-site detention works have been constructed in accordance with the approved plans, prior to Statement of Compliance is issued.

G.    There is to be no change to the levels of the public land, including the road reserve or other Council property as a result of the development, without the prior approval of Council. All requirements for access for all-abilities (Disability Discrimination Access) are to be resolved within the site and not in public land.

H.    No trees are permitted within the easement. 

C.    Has made this decision having particular regard to the requirements of Sections 58, 59, 60 and 61 of the Planning and Environment Act 1987.

 


 

MELWAYS REFERENCE 48 H9

 

Applicant:                Archestral Design Pty Ltd

Zoning:                    GRZ1

Overlays:                 SLO9

Relevant Clauses:   

Clause 11            Settlement

Clause 15            Built Environment and Heritage

Clause 16           Housing

Clause 21.05       Environment

Clause 21.06       Housing

Clause 22.03       Residential Development

Clause 22.04       Tree Conservation

Clause 32.08       General Residential Zone – Schedule 1

Clause 42.03       Significant Landscape Overlay – Schedule 9

Clause 52.06       Car Parking

Clause 55            Two or More Dwellings on a Lot or Residential Buildings

Clause 65                Decision Guidelines

Ward:                      Springfield

 

 

 

 

 

 

 

 

 

 

 

 

 

Subject site

 

13 Objector Properties

(2 objections from the one property)

é

North

 

 

 

 

 

 


BACKGROUND

History

There is no history of previous planning applications for the site.

The Site and Surrounds

The subject site is located on the west side of Milne Street north of the intersection with Whitehorse Road.  Milne Street is a cul de sac street with vehicle access from Whitehorse Road. The site is rectangular in shape with a frontage of 16.46 metres to Milne Street, a depth of 53.6 metres and comprises an overall area of 883 square metres.  The site contains a single storey brick dwelling with three outbuildings located within the rear yard.  Vehicle access is via an existing crossover located towards the north-east corner.

The site has a slope of approximately 2.1m diagonally across the site rising from the front north east corner to the rear south west corner. 

The surrounding properties are residential, comprising a mix of single and double storey dwellings. Milne Street predominantly comprises single storey detached dwellings with a 3-4 storey apartment building located at the intersection with Whitehorse Road. There are also a number of medium density developments in the immediate area, including 5 dwellings at 17 Milne Street, 3 dwellings at 4 Milne Street and 2 dwellings at 1, 4 and 6 Milne Street. 

There are seven small to medium scale canopy trees located within the subject site.  There are three trees located on the adjoining property to the south, and one to the north, each with a Tree Protection Zone (TPZ) that extends into the subject site. 

Planning Controls

In accordance with Clause 32.08-6 (General Residential Zone 2) of the Whitehorse Planning Scheme, a Planning Permit is required for the construction of two or more dwellings on a lot.

In accordance with Clause 42.03-2 of the Whitehorse Planning Scheme, a Planning Permit is required for tree removal and buildings and works within 4 metres of trees requiring a permit for removal under the Significant Landscape Overlay, Schedule 9 (SLO9).

PROPOSAL

The application proposes construction of three double storey dwellings on the subject site and tree removal. 

The applicant submitted amended plans in response to officer concerns raised as part of the request for further information. The amended decision plans are described below:

Dwelling 1 will have an orientation towards Milne Street with separate vehicle access created through a new additional crossover. Dwellings 2 and 3 are oriented towards the common property driveway (adjacent to the south boundary). Dwelling 1 is provided with 5 metres ground level separation from Dwelling 2, with Dwellings 2 and 3 attached at ground floor.

The development is provided with a garden area of 35.1% or 309.9 sqm with no eaves provided to the dwellings.

The application proposes the removal of trees 1, 2, 3, 4, 5, 7 and 11 (at a height of 5m or more). The application proposes buildings and works within 4 metres of protected trees 8 and 9 which are located on the adjoining property adjacent to the southern side boundary of the subject site. Permeable paving is proposed within the TPZ of these trees. Replacement canopy trees are proposed to be planted with one within the front street setback and one in the secluded private open space area of each dwelling, and smaller trees located within landscaped areas along the vehicle accessway on the southern side boundary.

Each Dwelling is provided with a double garage.  Dwelling 1 proposes vehicle access via a new crossover towards the north-east boundary and Dwellings 2 and 3 are accessed via the common property boundary. 

The dwellings contain living areas and guest bedroom at ground level and three bedrooms and bathroom at first floor level (with an additional sitting room for Dwelling 1). 

The dwellings are constructed of rendered face brickwork at ground level, applied rendered finish at first floor level with feature timber cladding at first floor level.  The roof forms are flat at ground level and hipped at first floor level with no eaves. Parapet rendered porch structures are proposed to each dwelling entry.  Dwellings 1 and 2 are provided with first floor balconies from bedroom 1 on the eastern elevations.  

Dwelling 1 is setback 7.6 metres from the street with a minimum of northern side setback of 1.0 metre at ground floor and 2.3 metres at first floor. The first floor of Dwelling 1 is recessed 400mm on the southern side elevation and a minimum of 600 mm along the front and rear western elevations.

Dwelling 1 is provided with ground level separation of 5 metres from Dwelling 2, and 6.9 metres separation at first floor.  Secluded private open space area of 36.6 sqm is provided to the northern side of the Dwelling separated by a dividing fence from the adjacent secluded private open space of Dwelling 2.  Dwelling 1 is setback 1.0 metre by a landscape buffer strip to the shared driveway and 4.5 metres from the southern side boundary at ground floor.

Dwelling 2 is provided with a secluded private open space area of 42.5 sqm located to the north and eastern side of the dwelling, which serves to separate Dwellings 1 and 2. The Dwelling is setback a minimum of 1.04 metre from the northern side setback at ground floor and 1.84 metres at first floor. The garage for Dwelling 2 is attached to Dwelling 3 at ground floor, and a first floor separation of 4 metres is provided between the dwellings.

Dwelling 3 is setback a minimum of 1.04 metres from the northern side boundary at ground floor and 1.9 metres at first floor. The Dwelling setback is a minimum of 4.2 metres from the rear western site boundary at ground floor and a minimum of 4.04 metres at first floor. The Dwelling garage wall is constructed on the southern side boundary with a 2.4 metre side setback at first floor.  The Dwelling is provided with rear secluded private open space of 35.2 sqm located to the north western corner of the site, with a minimum dimension of 5.3 metres.

The dwellings will have a maximum overall building height of 7.7m for Dwelling 1 and 7.8m for Dwellings 2 and 3.

A 900mm high post and steel picket infill fence is proposed along a portion of the front site boundary.

 


 

CONSULTATION

Public Notice

The application was advertised by mail to the adjacent and nearby property owners and occupiers and by erecting notices to the Milne Street frontage.  Following the advertising period 14 objections were received from 13 objector properties.

 

The issues raised are summarised as follows:

·       Amenity impacts:

o   Overlooking

o   Overshadowing

·       Neighbourhood Character:

o   Two storey dwellings not in keeping with surrounding single storey development

o   Overdevelopment with additional dwellings to the existing 17-18 townhouses within cul de sac

·       Car parking and traffic:

o   Insufficient carparking provided on site for visitor parking

o   Increased on-street parking. Additional driveways will reduce on-street parking available.

o   Increased traffic congestion

·       Landscaping:

o   Tree removal

·       Waste management

o   Lack of space on nature strip for additional bins and lack of access for waste truck bin collection on narrow street

·       Sustainability

o   Proposed demolition of existing quality dwelling is contrary to good sustainability practices.

Consultation Forum

A Consultation Forum was held on 17 April 2018.  Approximately 9 objectors attended the meeting with 2 additional attendees. The meeting was chaired by Councillor Cutts, the applicant’s representative and the Planning Officer were also in attendance.

The objectors concerns were discussed in the meeting, resulting in the applicant agreeing to address south facing overlooking from Dwelling 2 bedroom 1 window by a condition requiring screening to a height of 1.7 metres above floor level.

In relation to other issues, no consensus was reached.


 

Referrals

Internal

Engineering and Environmental Services Department

·       Transport Engineer

The additional crossover does not result in an additional loss of on-street car parking due to the existing cross-over being moved further north.  Therefore, there is no objection to the proposal

Clause 52.06 of the Whitehorse Planning Scheme requires the following parking provision for the proposed development: 

 

Use

Number/Area

Rate

Required Spaces

Dwellings

3

2 spaces per dwelling

6

·      3+ bedroom dwellings

The proposal has a statutory car parking requirement for 6 resident car spaces. Accordingly, the proposal satisfies the minimum statutory parking requirements as per the Whitehorse Planning Scheme, with six spaces being provided.  Additionally there is capacity for an additional car to park on site in tandem in front of the garage for Dwelling 1.

·       Waste Engineer

The application was not required to be referred to Council Waste Engineer as the proposal provides for adequate clearance along the site frontage of 7.7 metres between the existing and proposed crossover for bin storage and collection for a total of 6 waste and recycling bins.

·       Assets Engineer

There was no objection to the proposal subject to standard conditions however the street tree is in conflict with the proposed crossover and ParksWide approval is required. 

Planning Arborist

No objection to the proposed tree removal and development, subject to the inclusion of tree protection measures.

ESD Advisor

No objection to the proposed development subject to conditions.

ParksWide Arborist

No objection to the location of the proposed crossover removal and replacement of the street tree is approved at cost to the applicant.

 


 

DISCUSSION

Consistency with State and Local Planning Policies

The construction of three dwellings on site is consistent with State and Local Planning Policies, which encourages higher density development within walking distance of shops, recreation facilities and public transport.  The proposal accords with State Planning Policies which seek to ensure housing stock matches changing demand by widening housing choice; encourage the development of well-designed medium-density housing that makes better use of existing infrastructure; and that new development respects the neighbourhood character and appropriately responds to its landscape, valued built form and cultural context.

The proposed design and siting is consistent, subject to conditions, with the objectives and intent of Council’s Residential Development Policy for developments within Natural Change and Garden Suburban Precinct 12 areas.

Design and Built form

The General Residential Zone Schedule 1 and the Garden Suburban 12 Precincts Guidelines provide direction for Council’s discretion for assessing the proposed development. 

In relation to Schedule 1 to the General Residential Zone, the proposal achieves the following:

·       The front setback of Dwelling 1 to Milne Street meets the average of the adjoining dwellings to the north and south and maintains an established setback pattern. 

The garage is setback 300mm further back from the front façade of Dwelling 1.

·       The development achieves a site (building) coverage of 39.5% which is below the preferred maximum of 50 % (as varied by the Schedule).

·       The development achieves permeability of 46.5%, which exceeds the preferred minimum of 30% (as varied by the Schedule).

·       The landscape plan indicates two canopy trees per Dwelling capable of reaching 8 metres at maturity with at least one tree within the rear private open space of each Dwelling and additional screening canopy trees located along the vehicle accessway landscape strip.

·       Side and rear setbacks are not varied under the Schedule and comply with Standard B17 at a minimum side setback of 1.0 metre at ground floor and a minimum of 1.84 metres at first floor to the northern side boundary and 2.4 metres at first floor to the southern side boundary.

·       Walls are required to be constructed on one side boundary, which is achieved.

·       The private open space areas of the proposed dwellings (36.6 sqm, 42.5m2, 35.2m2 respectively) comply with the preferred minimum 35m2 with a minimum 5 metre dimension and provide space for landscaping and separation between built form allowing and significant views through the centre of the site.

·       A 900mm high front open style front fence is proposed to a section of Milne Street frontage adjacent to the front private open space for Dwelling 1.

As such, the proposed development complies with and often exceeds the Schedule 1 variations to ResCode under the General Residential Zone.

The Garden Suburban Precinct 12 requires low set pitched roof dwellings with spacious garden settings and sufficient space for tree planting areas.

Upper level footprints are large, however they achieve an appropriate level of recession with articulation assisted by variation in roof forms, materials and generously portioned windows.  The upper levels are well setback from common boundaries, particularly to the south to avoid amenity impacts.  Mitigation of visual bulk is also achieved by the internal separation at upper level of 6.9 metres between dwellings 1 and 2, and 4 metres between dwellings 2 and 3. 

A sense of spaciousness is achieved by lack of boundary development.  Throughout the site, appropriate setbacks are achieved, noting the one metre setback to the north boundary occurs adjacent to the outbuildings and driveway within the adjoining property.  The only wall adjacent to the boundary is the garage to Dwelling 3. Its length and height complies with Standard B18 and its position does not cause any unreasonable amenity impacts. 

The proposal includes two crossovers, which is a variation of the Garden Suburban Precinct 12 Guidelines which encourages only ‘one crossover per typical frontage’.  The two vehicle crossovers result in 36% site frontage and comply with Clause 55 Standard B14 which allows a maximum of 40% for frontages less than 20m. Furthermore only the garage of Dwelling 1 is visible from the streetscape, it is not proposed to be constructed to the side boundary, and landscaping beds will be provided between the accessways and each side boundary.  The proposed car parking and access facilities will therefore ‘minimise’ the dominance of car parking structures to the streetscape as per the Objective of the Garden Suburban Precinct 12 Guidelines.

Amenity

Overlooking

Standard B22 (Clause 55) requires habitable room windows to be located and designed to avoid direct views into the secluded private open space of an existing dwelling within a horizontal distance of 9 metres of the window, with views measured within a 45 degree angle.

The proposed development has utilised upper level highlight windows with sill heights over 1.7 metres above finished floor level to satisfactorily screen potential views from the sensitive northern elevation, in accordance with the requirements of ResCode.

Concerns were raised at the consultation forum regarding overlooking from the first floor bedroom window and balcony of Dwelling 2 from the south elevation. The applicant has agreed to address this issue by additional screening which can be required as a condition of permit.  A condition will also be included to require free standing trellis opposite the ground floor bedroom and living room windows of Dwelling 3 to achieve compliance with Standard B22.

Overshadowing

At the Equinox between 9am and 3pm, the shadows cast by the proposed dwellings will fall generally over the subject site with no impact to the north, minimal impact to the west during the morning period and minimal impact to the south (noting shadows cast over carport and to the west of the shed in the afternoon). As such, the proposed dwellings will not cause unreasonable overshadowing of the adjacent dwellings.  The extent of overshadowing is well within the acceptable limits under Standard B21 (Clause 55).

Landscaping

Clause 21.05 (Environment), Clause 22.04 (Tree Conservation) and Clause 42.03 (Significant Landscape Overlay, Schedule 9) identify trees as being an integral aspect of an existing and preferred character. 


 

A garden setting is assisted by the separation of Dwellings 1 and 2 by 5 metres at ground level providing opportunity for at least three canopy trees within this area to provide a ‘backdrop’ to Dwelling 1 and visual softening between the built forms.  The landscape plan indicates opportunity is also provided within the front setback area, either side of the driveway and within the pockets of secluded private open space to Dwelling 3.

The application has been assessed by Council’s arborist who has not identified any concerns with the removal of trees on site as they are not ‘worthy of retention’. The referral has not identified any impacts to trees 6, 8, 9 and 10 (subject to tree protection measures, addressed through conditions of the permit). 

Council’s ParksWide team have assessed the street tree and have noted:

·       The tree is small and could be easily transplanted and would therefore recommend that the tree be transplanted at a different location within the street to allow the crossover to be installed at cost to the applicant.  

A condition of the permit will require consent of ParksWide team prior to the removal of any street tree. 

Tree removal

The existing trees on site are a mix of Ligustrum lucidum, Pittosporum, Prunus and Malus species that are exotic or weed species that offer little to the overall landscape value or environmental values of the area.  As discussed above, Council’s arborist is not concerned with the loss of the trees, noting the landscape plan demonstrates replanting that will better contribute to the character of the area

Car Parking

The development has been reviewed by Councils Transport Engineers who have not identified any issues with the proposal.  The required level of on-site parking is provided in accordance with Clause 52.06 and they have confirmed that the provision of an additional crossover will not result in the loss of on-street parking. 

The application proposes two car spaces for each of the dwellings, in compliance with the parking provision requirements at Clause 52.06 Car Parking.  It is noted no visitor carparking spaces are required to be provided under Clause 52.06 for the development of less than five dwellings. All three dwellings have double garages and all required carparking is provided on the site. The proposal is therefore not considered to result in any reduction in available on –street parking or increased traffic congestion along Milne Street.  

Objectors Concerns not Previously Addressed

The outstanding concerns received by objectors that have not been addressed in the body of this report are as follows:

·       Lack of street access for waste collection trucks and street sweeping

The loss of on–street carparking and traffic congestion has been addressed above.  Whilst on-street carparking may presently be occurring within the street posing difficulties for waste collection vehicle access this is not considered to be sufficient planning grounds on which to recommend refusal of the application.

·       Demolition of existing quality dwelling is contrary to good sustainable practices.

The demolition of the existing dwelling is not subject to planning approval with no heritage overlay controls affecting the site and unable to be considered under as part of this application.  

CONCLUSION

The proposal for construction of three double storey dwellings and tree removal is an acceptable response that satisfies the relevant provisions contained within the Whitehorse Planning Scheme, including the State and Local Planning Policies, the General Residential Zone Schedule 1, the Significant Landscape Overlay Schedule 9, and Clause 55, ResCode. 

The construction of three dwellings on the site is consistent with State and Local Planning Policies, provides for increased dwelling density without causing unacceptable amenity impacts to the streetscape or adjacent dwellings. The subject site is located within walking distance of shops, recreation facilities and public transport.  The proposal accords with State Planning Policies which seek to ensure housing stock matches changing demand by widening housing choice; encourage the development of well-designed medium-density housing that makes better use of existing infrastructure; and that new development respects the neighbourhood character and appropriately responds to its landscape, valued built form and cultural context.

A total of 14 objections were received as a result of public notice and all of the issues raised have been discussed as required.

It is considered that the application should be approved.

 

 

Attachment

1        WH/2017/820 - Advertised Plans     


Whitehorse City Council

Ordinary Council Meeting                                                                                                               16 July 2018

 

Strategic Planning  

9.1.2      Whitehorse Planning Scheme Review 2018

FILE NUMBER:  SF17/781
ATTACHMENT

 

SUMMARY

The current format of the Whitehorse Planning Scheme was initially approved on 5 August 1999 and has been reviewed on three occasions since (2002, 2010 and 2014). Section 12B(1) of the Planning and Environment Act 1987 requires the whole Planning Scheme to be reviewed by 30 June 2018.

The following report summarises the scope, findings and recommendations of the Review shown in Attachment 1, which has been prepared based on:

·    An assessment of the effectiveness of policies and controls of the Planning Scheme;

·    An analysis of policy changes since the last Review in 2014, both at a State and local level; and

·    Key issues raised through internal and external consultation.

In addition, the report recommends that the findings of the Review be endorsed, and that approval be given to seek authorisation from the Minister for Planning for a Planning Scheme Amendment to give effect to the minor changes and updates recommended in the Review.

This report also recommends that any additional work be referred to the Strategic Planning work program and future budget process as needed.

 

RECOMMENDATION

That Council:

1.    Endorse the findings of the Whitehorse Planning Scheme Review Report shown in Attachment 1.

2.    In accordance with the requirements of Section 12B (5) of the Planning and Environment Act 1987, forward the endorsed Whitehorse Planning Scheme Review Report to the Minister for Planning.

3.    Give approval to seek authorisation for a future Planning Scheme amendment to give effect to minor changes and updates recommended by the Review.

4.    Refer any additional work to the Strategic Planning work program and future budget process as needed.

 

background

The Whitehorse Planning Scheme was initially approved on 5 August 1999 as part of the 'new format' planning schemes, which were introduced progressively across Victoria between 1997 and 2000.

The Municipal Strategic Statement (MSS) and Local Planning Policies, which establish the strategic framework for the consideration of planning permit applications and planning scheme amendments, was reviewed in 2001 and 2002 and has been reviewed on three occasions since.

Section 12B(1) of the Planning and Environment Act 1987 now requires that the whole Planning Scheme be reviewed “no later than one year after each date by which it is required to approve a Council Plan under section 125 of the Local Government Act 1989; or within such longer period as is determined by the Minister.” Section 125 of the Local Government Act (1989) requires that a Council must prepare and approve a Council Plan “within the period of 6 months after each general election or by the next 30 June, whichever is later.”

The most recent Council elections were held in October 2016 and a new Council plan was approved in June 2017. Consequently the review of the Planning Scheme is to be completed for Council consideration by 30 June 2018 at the latest. The period of review for this report is January 2014 – December 2017.

In April 2018 the Deputy Secretary, Planning, at the Department of Environment, Land, Water and Planning (DELWP) wrote to all Councils to advise that:

“As part of the Smart Planning program, the department is proposing changes to the form and content of planning schemes which may be implemented by the Minister for Planning as an amendment to the Victoria Planning Provisions in mid-2018.

Recognising that this work coincides with the 30 June 2018 requirement for the review of planning schemes under section 12B(1) of the Planning and Environment Act 1987, it would be prudent to extend the required date to 31 December 2018 for those councils that wish to complete their review informed by details of the Smart Planning amendment…

If council wishes to finalise the review process by the original 30 June 2018 timeline, department officers will continue to provide advice on the amendment as it becomes available”.

The scope of the Planning Scheme Review (‘the Review’) has been to;

·       Undertake the revision and update of the Planning Scheme’s Municipal Strategic Statement (MSS) and Local Planning Policy Framework (LPPF);

·       Assess the performance of the various zones and overlays in the Planning Scheme across the Review period (January 2014 – December 2017) and ensure that the schedules to these controls are updated and aligned with current policies;

·       Identify any possible gaps in the policy and planning control framework that will potentially need to be addressed through further work on formal amendment processes; and,

·       Evaluate the effectiveness of the operation of the Planning Scheme based on the review and monitoring measure set out in the MSS.

Council officers will respond as needed when  the outcomes of the changes proposed by Smart Planning are introduced by the Minister. At this stage, the amendment to the Victoria Planning Provisions to bring the proposed changes into effect has not been introduced and therefore the full extent of the State government changes and when the proposed changes will be introduced is unclear. The proposed changes to the planning scheme (in particular, the full restructure of the Planning Policy Framework) may have significant financial and resourcing implications for Council and these will be fully understood when the changes are introduced.

Officers believe it is appropriate to complete this review at the present time to support the commencement of recommendations that are funded in the current financial year. Many aspects of the review process can be progressed separate from any proposed changes to the form and content of planning schemes.

The full Review report is included in Attachment 1.


 

DISCUSSION

Effectiveness of Current Planning Policy

As part of the Review process, an analysis of the effectiveness of current planning policy was undertaken. This involved:

·       Assessment of the achievements over the review period against the Key Elements, Indicators and Targets of Clause 21.09 of the MSS – Monitoring and Review. The Key Elements include:

o   Encourage an ecologically sustainable [City of] Whitehorse.

o   Maintain, develop and enhance our built environment.

o   Increase in the amount of quality open space and improvement in the sustainability of our natural environment.

o   Dynamic local economic environment that is regionally connected.

·       A review of the operational effectiveness of the Scheme in relation to how permits have been assessed and processed.

·       A review of a cross-section of decisions that were challenged at the Victorian Civil and Administrative Tribunal (VCAT).

In general it was found that the policies and controls of the Planning Scheme were performing well. Relating to the above:

·       Council has been successful in meeting most of the targets included under Clause 21.09 Monitoring and Review of the MSS.

·       Over the review period, 462 Council decisions (approximately 8% of all applications) were lodged for review at the Victorian Civil and Administrative Tribunal (VCAT).

·       A review of VCAT decisions revealed a moderate success rate, with Council’s decisions or stipulated conditions upheld on average 40% of the time. This is very similar rate of decisions upheld compared to the last review period and compares to the metropolitan average of 52%, to the year ending June 2017.

Policy changes since the last Review

The Review summarises changes in planning policy and strategy that have occurred since the previous planning scheme review in 2014, in order to identify further work to be completed by Council to implement these changes, as well as investigate any implications that may have arisen or may arise from the introduction of new planning policies.

In terms of planning reform at the State level, there have been a number of changes to policy that have either been recently introduced, or will be implemented in the coming months. This has created a challenging context within which to undertake a planning scheme review, given that the full impact of new policies and initiatives is not yet known.

The Review has therefore summarised the implications of the various aspects of State planning reform, while noting that certain issues raised through internal consultation may be resolved through recent or imminent changes, and others may need to be deferred to a later date or future review process.


 

Policy changes since the last Review can be summarised as follows:

State Policy:  

·       Plan Melbourne, updated version released March 2017;

·       Introduction of VicSmart, a streamlined permit assessment process;

·       Introduction of SMART Planning, a two year reform of Victoria’s planning system;

·       Introduction of Better Apartment Design Standards;

·       Further updates to the Victoria Planning Provisions following earlier zone reforms.

·       A total of thirty-nine (39) State-initiated amendments to introduce new State-wide policies or planning controls.

Local Policy:

·       Fifteen (15) Council-initiated amendments to introduce new policies, strategies, controls or schedules, or amend existing provisions.

·       Fifteen (15) Council-initiated site specific amendments to facilitate new development outcomes, including seven (7) proponent requested amendments;

·       Council Plan 2017 – 2021 and Council Vision 2013 – 2023;

·       Municipal Public Health and Wellbeing Plan 2017 – 2021.

Key Issues Emerging from the Review

A number of key issues emerged through internal discussions and a community survey, as well as through a review of consultation processes recently undertaken by Council. Matters that are able to be dealt with through the Planning Scheme are discussed in detail in the Review, and are summarised below.

Neighbourhood character and land use

One of the key issues identified was the continuing pressure for non-residential uses in residential zones. It was reported that an increasing number of applications were being submitted for childcare centres. The question was raised as to whether Council should be safeguarding residential precincts or whether some areas called for more flexibility than others based on their locational characteristics, such as access to public transport, main roads and commercial areas.

An additional key issue identified was the continuing pressure for non-industrial uses in industrial zones. It was reported that an increasing number of applications were being submitted for uses such as restricted retail, places of worship, recreation and retail. The question was raised as to whether Council should be safeguarding all industrial precincts or whether some areas called for more flexibility than others based on their locational characteristics. The Whitehorse Industrial Strategy 2011 is relatively non-committal on this matter, noting that there are some threats to existing industrial precincts in terms of non-industrial uses, but providing little guidance for decision making.

Feedback received also highlighted a potential issue regarding car parking rates for industrial areas where there is now increased flexibility for non-industrial uses. In particular it was suggested that additional guidance around car parking rates be provided for multi-use applications that include complementary uses such as offices. 


 

Environment

It was identified by Council’s VCAT consultants that Clause 21.05 (Environment) of the Planning Scheme does not fully explore the nexus between landscaping and built form.

The key issues identified in Clause 21.05-2 is the promotion of vegetation protection, promotion of design excellence and visual amenity, however the objectives in Clause 21.05-3 make no reference to built form. Additionally, some of the strategies identified in Clause 21.05-4 do not have a connection to the objectives.

The protection of valued landscapes and vegetation was considered to be a key theme for the municipality. Instances were highlighted where the Significant Landscape Overlays (SLOs) failed to provide a desired outcome when decisions were reviewed at VCAT. Commentary from internal consultation identified deficiencies in the requirement for replacement planting of trees in the SLO when they are removed and the lack of protection for smaller trees and understorey.

Activity Centres

There was some feedback regarding the effectiveness of planning policies for activity centres, particularly in the context of their use and interpretation at VCAT. Discussion included whether Council can control the appearance of buildings within activity centres, the mitigation or elimination of glare and reflection of sunlight from taller buildings.

The Box Hill MAC was consistently raised as an area of concern during internal and external consultation. It was suggested that the Box Hill Structure Plan 2007 and Clause 22.07 Box Hill Central Activities Area could be strengthened, or even reviewed, to provide additional guidance around the built form of the Box Hill MAC.

Any review of the Structure Plan, or any further strategic work for the MAC should ensure permeability and accessibility for pedestrians and cyclists both North/South and East/West to key destinations including transport nodes, government buildings, retail and residential land uses.  It is noted that further strategic work relating to the Box Hill MAC has been referred to the 2018/2019 budget process.

The Smart Cities and Suburbs Program, which is a Federal Government initiative, was raised during internal consultation as a possible funding mechanism for future strategic work in activity centres across the municipality.

In terms of planning for activity centres more generally, the point was raised that structure plans carry limited weight at VCAT unless they are adequately implemented through the planning scheme. It is however acknowledged that Council’s structure plans require periodical review to ensure they retain relevance and influence.

The need to update the Nunawading/MegaMile Major Activity Centre and Mitcham Neighbourhood Activity Centre Structure Plan has been acknowledged by Council through a new budget initiative in the 2017/2018 budget process to analyse background information on the activity centre; with further funding to update the Structure Plan proposed in the 2018/2019 budget.

Additional feedback related to parking and traffic congestion as significant, and growing, issues. It was suggested that no dispensations should be given to developments seeking a reduction in car parking in activity centres.

Feedback indicates that adequate setbacks should be provided in the activity centres to allow for planting of canopy trees.

An ongoing issue for Whitehorse is the location and form of higher density residential and mixed use development. There is continuing pressure for higher densities of residential development in areas adjoining activity centres. There is also an ongoing theme related to landscaping and the provision and protection of trees in areas facing substantial change.

Transport

There were a number of considerations raised, particularly about car parking rates and the provision, or otherwise, of on-site car parking. In some instances, the number of usable lanes on roads is being reduced due to kerb side parking of vehicles that cannot park on the relevant property. It was noted that some believe that there has been an increase in car ownership that contributes to additional vehicles. Concern was also raised about safe ingress and egress from properties.

Many respondents submitted that there are inadequate levels of car parking being provided, particularly at railway stations and in the Box Hill MAC.

Discussion was also held about the introduction of developer and/or infrastructure contributions to subsidise additional transport infrastructure within the municipality, and in particular within activity centres.

Respondents suggested a variety of methods for prioritising sustainable transport outcomes. Many suggested better public transport infrastructure, particularly in the Box Hill MAC. Some also suggested that walking and cycling to train stations should be encouraged. Shorts trips via bicycle or walking should also be promoted.

Key Recommendations

As a result of the analysis, the Review makes a number of detailed recommendations regarding policies and strategies introduced since the last Review in 2014 and areas of future work. The key recommendations are that Council:

·       Implement built form guidelines for land included in the RGZ along key residential corridors where the land in the RGZ interfaces with land in the NRZ or GRZ.

·       Review Clause 22.05 Non-residential uses in a residential zone

·       Monitor, and review where required, the ongoing impact of the reformed residential zones.

·       Finalise the Residential Corridor Built Form Study.

·       Review the Whitehorse Planning Scheme for compliance with the Ministerial Direction on the Form and Content of Planning Schemes.

·       Advocate to the State Government to include a state-wide policy, objectives and strategies that address healthy and universal design principles.

·       Advocate to the State Government for the appropriate tools/mechanisms to include affordable housing in future development, and potentially establishing relationships with registered housing associations to undertake developments and manage low cost rental accommodation.

·       Continue to advocate for a permanent Environmentally Sustainable Development policy.

·       Investigate policy and control measures to provide increased flexibility for signage associated with sporting clubs on Council-owned land.

·       Review controls relating to hoarding of construction sites and how this is managed across the municipality.

·       Review the Box Hill Transit City Activity Centre Structure Plan and the merits of undertaking additional strategic work to guide the development of the Box Hill MAC.

·       Progress the development of an infrastructure contributions scheme for the Box Hill MAC.

·       Continue to advocate for the upgrading of the Box Hill transport interchange.

CONSULTATION

The Review has involved internal consultation with Councillors, Council officers, and consultants who regularly represent Council at the Victorian Civil and Administrative Tribunal (VCAT), to assess how the planning scheme is achieving the current strategic objectives set out in the MSS and to determine what future refinements may be necessary to improve the overall operation of the Scheme.

The review also included a community survey, which sought views on the themes contained within the MSS. This was promoted through the Council column in the Whitehorse Leader, in the Whitehorse News, the Council website and via the Sustainable Living in Whitehorse Facebook page. There were 86 visits to the online survey (with varying degrees of survey completion) and seven (7) hard copies of the survey submitted.

The consultation outcomes of other recent projects have also been integrated into the recommendations of this report. The high volume of strategic work undertaken over the past year has provided this process with valuable community and stakeholder input.

FINANCIAL IMPLICATIONS

The review of the Whitehorse Planning Scheme does not in itself have any direct budget implications, however, any consequential amendments that are required to be undertaken to give effect to recommended changes will have associated financial considerations. These will generally be in the form of statutory/panel fees, staff costs and costs associated with community consultation, as well as any costs associated with external consultants. A program of work each year will be developed and funding sought through the Council budget process as required.

The proposed changes to the Planning Scheme to be introduced as part of the Smart Planning reforms may have significant financial and resource implications for Council. These will be known when the proposed changes are introduced by the Minister for Planning at a future time.

Additional funding to deliver projects and future strategic work in the municipality could also be sought from external sources, including Resilient Melbourne, the Victoria Planning Authority and the Federal Government’s Smart Cities program.

POLICY IMPLICATIONS

The Whitehorse Planning Scheme is the principal mechanism for guiding the future development of the City of Whitehorse. It provides direction to the assessment of development applications and the consideration of potential amendments to the Planning Scheme.

As the Planning Scheme is a “living document” it is vital that it be reviewed regularly, strengthened and updated. This review recommends a number of changes to the Scheme, some of which may be considered minor updates and corrections, others which may represent more comprehensive policy changes. In all cases the purpose is to ensure a more robust and rigorous policy framework for the management of development in the Municipality.


 

CONCLUSION

The Planning and Environment Act 1987 requires Council to review the planning scheme “no later than one year after each date by which it is required to approve a Council Plan” or unless otherwise extended by the Minister.

Council has completed its statutory obligation by undertaking a review of the planning scheme for the period January 2014 to December 2017. The review sought to identify any updates required to the MSS and local planning policies, any gaps in the planning policy that need to be addressed through further work and to evaluate the effectiveness of existing planning policy.

The review has included data collection and analysis of planning scheme amendments, updates to State and local policy and key VCAT decisions. The review also included internal workshops with key users of the Planning Scheme, discussions with Council’s VCAT representatives, a Councillor workshop and a community survey.

The review has identified a number of updates that are required to the Planning Scheme to ensure local policy is current and consistent with state policy. It is therefore recommended that Council endorse the findings of the Whitehorse Planning Scheme Review and in accordance with the requirements of Section 12B (5) of the Act, forward the endorsed Whitehorse Planning Scheme Review Report to the Minister for Planning.

 

 

Attachment

1        Whitehorse Planning Scheme Review 2018    


Whitehorse City Council

Ordinary Council Meeting                                                                                                               16 July 2018

 

Engineering and Environmental  

9.1.3      Whitehorse Cycling Strategy - Annual Implementation Report for 2017/18

ATTACHMENT

 

SUMMARY

The purpose of this report is to provide a progress update on actions in the Whitehorse Cycling Strategy for the period 1 July 2017 to 30 June 2018.

 

RECOMMENDATION

That Council note the progress of implementing the Whitehorse Cycling Strategy 2016.

 

background

The “Whitehorse Cycling Strategy 2016” was adopted by Council on 27 June 2016 following extensive community engagement activities, literature reviews and analysis of statistics.

The Strategy has a vision of increasing cycling through a connected network of attractive, safe and inviting low-stress streets and paths which are accessible to all and respects the needs of all users.

This report provides an update on the progress of actions completed in the second year of the Strategy’s implementation from 1 July 2017 to 30 June 2018.

DISCUSSION

During the second year of the Whitehorse Cycling Strategy, Council continued to implement a wide range of programs that provide education and encouragement for community members to start cycling or to cycle more often.  Council also commenced the extensive planning required to implement some of the major infrastructure actions within the Strategy. 

Some of the highlights completed for the period 1 July 2017 to 30 June 2018 are listed below and a comprehensive list of the status of all actions is contained in Attachment 1.

·       Six 'Easy Ride' routes have been drafted and community engagement activities held. 

·       Hosted a large number of education and behavioural programs, including:

o   Bike It

o   Transit

o   Ride to School Day

o   Ride to Work Day

o   School holiday bike skills

o   Bike Ed

o   CycleWise

o   Mums on Bikes

o   Whitehorse Active and Safe Schools

o   Bike maintenance courses

o   ‘We Care For Cyclists’ campaign


 

·       Strong advocacy to the State Government for projects such as:

o   Improvements to allow safe crossing of arterial roads

o   Construction of a shared use path along the former Healesville Freeway Reservation

o   Appropriate design of the Laburnum section of the Box Hill to Ringwood shared use path

o   Construction of a shared use path adjacent to Burwood Highway from Morack Road, Vermont South to the Eastlink bridge

o   Limiting the detrimental impacts and maximising the improvements to the Koonung Creek Trail as part of the North East Link project

·       Modified 5 existing traffic management devices along Hanover Road, Vermont South and 6 devices along Dorking Road, Box Hill to improve cyclist safety. 

·       Council officers have undertaken extensive planning and community engagement activities with the State Government to design the remaining sections of the shared use path along the Melbourne Water pipe track.  Unfortunately maintenance and renewal issues of the underground Melbourne Water pipes are required which is preventing the shared use path project from proceeding at this time.  Council will continue to advocate for the path to be constructed as soon as the maintenance and renewal works are completed by Melbourne Water.

CONSULTATION

Extensive consultation activities were undertaken during the development of the Whitehorse Cycling Strategy 2016.  The results enabled a detailed understanding of the perspectives of cyclists and non-cyclists as well as community and professional stakeholders.  Appropriate community engagement activities have continued during the development, implementation and evaluation of cycling programs and projects.

FINANCIAL IMPLICATIONS

Funding expended during the 2017/18 financial year for the delivery of cycling programs is shown below.

 

Council funding

Ex GST

Operational funding for education programs, strategic planning and advocacy

$64,567

Capital Works projects

$168,412

Subtotal

$232,979

 

 

Grants and subsidies

 

Transport Accident Commission

$50,000

RoadSafe Eastern Metro

$2,500

VicHealth

$3,000

VicRoads*

$460,210

Subtotal

$515,710

 

 

Total

$748,689

* VicRoads has reimbursed Council for the design costs incurred as part of planning the Whitehorse section of the ‘Chirnside Park to Mordialloc Strategic Cycling Corridor’ (via the Melbourne Water pipe track). 

POLICY IMPLICATIONS

Council’s cycling activities are linked to a number of corporate Strategies, including:

·       Council Plan 2017-2021

·       Whitehorse Health and Wellbeing Plan 2017-2021 

·       Whitehorse Integrated Transport Strategy 2011

·       Whitehorse Community Road Safety Strategy 2013

·       Municipal Early Years Plan (Whitehorse: A City for all Children 2014-2018)

·       Domestic Animal Management Plan 2017-2020

·       Whitehorse Open Space Strategy 2007

·       City of Whitehorse Recreation Strategy 2015-2024

·       Whitehorse Sustainability Strategy 2016-2022

·       Whitehorse Road Management Plan 2015

 

 

Attachment

1        Progress of actions within Whitehorse Cycling Strategy     


Whitehorse City Council

Ordinary Council Meeting                                                                                                               16 July 2018

 

9.2         Human Services

9.2.1      Community Grants 2018-2019

 

 

SUMMARY

This report presents to Council, the Whitehorse Community Grant recommendations for the 2018/2019 financial year, as determined by the Councillor Assessment Panel, comprising of: Cr Andrew Davenport (Mayor), Cr Raylene Carr, Cr Blair Barker and Cr Denise Massoud.

 

RECOMMENDATION

That Council allocates the 2018/2019 Whitehorse Community Grants in accordance with Appendix A Cash Grants (Annual Grants), Appendix B (Partnership Grants), Appendix C (Discount Support Hall Hire) and Appendix D (Discount Support Free Tipping).

 

background

Whitehorse City Council supports not-for-profit community groups and organisations to provide a wide range of services, programs and initiatives to benefit the Whitehorse community, through its Community Grants Program.

For the 2018/2019 financial year, the Whitehorse Community Grants Program received applications from 198 community groups, for both cash and discount support grants totalling $1,101,773.

The Councillor Assessment Panel met on Thursday 21 June 2018 to consider the community grants applications and subsequently to determine the annual cash grant recommendations which are included as Appendix A to this report (Annual Grants).

DISCUSSION

The Community Grants program is divided into five separate components:

1.    Cash Grants - Annual

2.    Partnership Funding – Non Tendered

3.    Partnership Funding – Tendered

4.    Discount Support - Hall Hire

5.    Discount Support - Free Tipping

Cash Grants - Annual Grants

Annual Cash Grants (Minor Grants Up to $5,000 & Major Grants $5001 to $20,000) were considered by the Councillor Panel on Thursday 21 June 2018. The Panel recommendations are detailed in Appendix A.

The Councillor Panel recommendations amount to a total of $146,006, which is $18,799 under the budget allocation of $164,805 for the 2018/2019 financial year.  The Panel chose not to allocate $18,799 with this funding to be made available for grant requests received by Council to the end of the 2018/2019 financial year. 

Any additional cash grant applications that are received outside of the grants process will be subject to the required application and review process and which requires final approval by the Mayor.


 

Discount Support Hall Hire

Discount Support relates to discounted hall hire charges at Council owned and operated venues.   If community groups meet the criteria, Discount Support Hall Hire is automatically granted. Groups applying for a discount on hall hire charges have already been notified in writing of their success or otherwise and this information is included in Appendix CDiscount Support Hall Hire recommendations currently total $295,101.

Further applications for Discount Support Hall Hire will be received by Council as the year progresses and are approved if the groups meet the criteria. There are three levels of discount support based on group type:  90% for seniors groups, 75% for service clubs and 50% for all other organisations. Discount Support Hall Hire also includes the option of one free hall hire fundraising event annually, per organisation.

Discount Support Free Tipping

Council offers discount support to not for profit community groups for free tipping at Council’s Recycling and Waste Centre. A nominal amount of $130 has been allocated to each free tipping pass.  Each trailer load of waste is weighed and the actual cost based on the tonnage rate applied, is recorded against the Community Grants Program.    A total of 250 tipping passes are recommended for the 2018/2019 financial year and the groups are listed in Appendix D, with an estimated cost to Council of $32,500.     

Partnership Grants

Council previously resolved to extend Partnership Grants with community organisations, while a review of the Community Grants was being undertaken. The review will be presented to Council when finalised.

These include:

·           10 Neighbourhood & Community Houses.

·           Asian Business Association of Whitehorse Inc. 

·           Whitehorse Community Chest Inc.

·           Whitehorse Pre School Association Inc.

·           Mitcham Community House - Family Violence Program for Women

·           Family Access Network-Life Skills Program for Young Men & Women.

·           Uniting Care - East Burwood Centre - Emergency Relief Provision

The Provision of Family Youth and Children’s Support and Counselling Services, was approved by Council to be retendered for four years commencing 1st November 2016. EACH Ltd who was the previous provider of this service, was again the successful tenderer.

The Partnerships grants have been budgeted for in the 2018/2019 financial year, which gives Council time to consider changes to the Community Grants program and for these changes to be implemented.


 

FINANCIAL IMPLICATIONS

The Overall Community Grant Budget for the 2018/2019 financial year is shown below:

2018/2019 Financial Year – Cash and Discount Support

TOTAL GRANTS BUDGET (CASH AND DISCOUNT SUPPORT

Cash Grants (Annual, Partnership Non-Tendered & Partnership Tendered)

$873,230

Discount Support Hall Hire

$295,101

Discount Support Free Tipping

$32,500

TOTAL OVERALL GRANTS BUDGET

$1,200,831

The Cash Grant Budget for the 2018/2019 financial year is shown below:

2018/2019 Financial Year – Cash Grants

CASH GRANT BUDGET

Partnership - Non Tendered

$467,515

Partnership - Tendered – EACH Ltd

$240,910

Non-Partnership Grants (Annual Grants considered by Councillor Panel)

$164,805

TOTAL CASH GRANTS BUDGET

$873,230

As detailed previously, the Cash Grant recommendations by the Councillor Panel totalled $146,006 which is under the budget allocation of $164,805, leaving $18,799 to be allocated should any requests be received during the remainder of the 2018/2019 financial year.

The community grant amounts in this report do not include GST.

CONSULTATION

The 2018/2019 Community Grants program was advertised extensively within the municipality via the Whitehorse News, on Council’s web site, in Councillor Ward Columns and through press releases.

Officers from various service areas across Council were consulted in regard to their initial assessment of each grant application.

POLICY IMPLICATIONS

The Community Grants have been advertised, assessed and recommended in line with the Whitehorse Council Plan and Council’s long term vision and goals.

 


 

APPENDIX A – ANNUAL CASH GRANTS

Organisation

Cash Grant Recommended 2018/2019

Alannah and Madeline Foundation

$2,500

Anglicare Victoria Sudanese Saturday School

$800

Australian Quilters Association Inc

$640

Blackburn Pre-School Centre

$1,500

Box Hill City Band

$1,000

Box Hill Community Information & Support formerly known as Box Hill Citizen's Advice Bureau

$7,500

Box Hill Historical Society

$1,500

Box Hill Little Athletics Centre

$1,500

Buckanbe Park Advisory Committee

$2,500

Carrington Health

$6,657

Centre for Holistic Health

$3,000

Chinese Health Foundation

$1,500

Chinese Parents  Special Support Network

$4,000

Chinese Stroke Support Group

$1,395

City of Whitehorse Band

$1,000

Communities Council on Ethnic Issues (Migrant Settlement Committee)

$1,500

Cootamundra Walk Advisory Committee

$1,275

Crossway LifeCare Pty Ltd

$15,000

Dream Stitches Migrant and Refugee Women's Sewing Program
(St Aidans Anglican Church)

$1,500

Eastern Climate Action Melbourne (Whitehorse)

$1,000

Eastmont Pre-School Association

$1,367

Family Access Network

$20,000

Joiningthedots International

$2,000

Kara House

$4,394

Link Health and Community

$8,000

Lions Club of South Vermont

$1,000

Mullum Mullum Festival

$3,000

Nunawading Tennis Club

$1,000

Nunawading Toy Library

$800

Peranakan Association Australia Inc

$750

Probus Club - Combined Probus Club of  Blackburn Bellbird

$181

Probus Club - Combined Probus Club of Burwood East

$500

Probus Club - Ladies Probus Club of Blackburn Lake

$500

Probus Club - Ladies Probus Club of Blackburn South

$750

Probus Club - Probus Club of Blackburn Central Inc.

$750

Probus Club - Combined Probus Club of Burwood Inc

$600

Probus Club - Ladies Probus Club of Box Hill South

$500

Rangeview Preschool

$1,441

Rotary Club of Mitcham and Mitcham Rotary Opportunity Shop

$600

Royal Institute for Deaf and Blind Children - Taralye PreSchool

$1,459

Scouts Australia - Scout Association of Australia - Whitehorse District

$173

Scouts Australia - Vic Branch - 1st Mont Albert Scout Group

$1,500

Scouts Australia - Vic Branch - 1st/8th Blackburn Scout Group

$650

Scouts Australia Vic Branch - 1st Mitcham Scout Group

$1,000

Scouts Australia Vic Branch - 1st Tally Ho Scout Group

$360

Scouts Australia Vic Branch - 9th Box Hill Scout Group

$1,000

Seniors  Group - Greek Orthodox Community of Box Hill and Districts Elderly Citizens Club

$1,500

Seniors Group -  Box Hill Italian Senior Citizen's Club

$500

Seniors Group -  Box Hill Senior Citizen's Club

$500

Seniors Group -  Circolo Pensionati Italiani-Nunawading

$750

Seniors Group -  Community of Cypriots of the Eastern Suburbs Elderly Citizens Club

$1,000

Seniors Group -  Greek Elderly Citizens Club of Nunawading

$750

Seniors Group -  Jasmine Seniors Dance Group

$500

Seniors Group - Forest Hill Uniting Church Monday Companions

$750

Seniors Group - Jing Song Senior Chinese Men's Inc

$1,500

Seniors Group - Life Activities Club of Whitehorse

$2,500

Seniors Group - Melbourne Korean Senior Citizens Community

$500

Seniors Group - Nieuw Holland Social Club Inc.

$500

Seniors Group - Nunawading Hungarian Senior Citizen's Club Inc.

$500

Seniors Group - Senior Citizen's Club of Nunawading (Greek Club)

$750

Seniors Group - Senior Citizens of the Greek Community of Forest Hill

$1,000

Seniors Group - St Francis Xavier Box Hill Autumn Friendship Club (St Francis Xavier Church)

$500

Seniors Group - U3A Nunawading

$750

Seniors Group - Whitehorse Chinese Senior YouYi Friendship Association

$1,500

Seniors Group - Whitehorse Day Club

$275

Taiwanese Business Association of Melbourne Inc

$10,000

Timorese Taiwan Alumni Association Inc

$750

Whitehorse District Girl Guides

$750

Whitehorse Friends for Reconciliation

$2,500

Whitehorse Historical Society Inc.

$2,250

Whitehorse Orchestra

$1,000

Yarran Dheran Advisory Committee

$689

ANNUAL CASH GRANT RECOMMENDATION TOTAL

$146,006

 


 

APPENDIX B – PARTNERSHIP CASH GRANTS NON TENDERED & TENDERED

 

 

ORGANISATION

Partnership Grants

2018/2019

 

 

PARTNERSHIP  NON TENDERED (BY INVITATION)

1

Asian Business Association of Whitehorse Inc

$23,889

2

Avenue @ Eley Neighbourhood House

$37,145

3

Bennettswood Neighbourhood House

$29,980

4

Box Hill South Neighbourhood House

$29,980

5

Burwood Neighbourhood House

$29,980

6

Clota Cottage Neighbourhood House Inc

$29,980

7

Kerrimuir Neighbourhood House

$29,980

8

Koonung Cottage Community House

$29,980

9

Louise Multicultural Centre

$26,993

10

Mitcham Community House

$37,145

11

Vermont South Community House

$37,145

12

Whitehorse Community Chest Inc.

$14,216

13

Whitehorse Pre School Association

$30,935

14

Mitcham Community House Family Violence Program 

$17,319

15

Family Access Network - Life Skills Program

$36,668

16

UnitingCare East Burwood Centre Emergency Relief 

$26,180

 

TOTAL PARTNERSHIP NON TENDERED

$467,515

 

PARTNERSHIP TENDERED -

 

17

EACH Ltd Provision of Family Support and Counselling Services

$240,910

 

TOTAL PARTNERSHIP – NON TENDERED & TENDERED

$708,425

APPENDIX C – DISCOUNT SUPPORT HALL GRANTS - HIRE

Organisation Name

Discount Support
Hall Hire  2018

Alcoholics Anonymous (Box Hill Branch)

$1,625

Arts Nunawading

$142

Australian Orchid Foundation

$151

Australian Red Cross - Blackburn Unit

$1,991

Babirra Music Theatre Inc

$20,000

Bipolar Life Victoria

$233

Blackburn Calisthenics

$3,030

Blackburn Primary School

$3,340

Box Hill Art Group Inc

$9,588

Box Hill Ballet Association Incorp.

$9,571

Box Hill Chorale Society

$6,471

Box Hill Clayworkers

$4,689

Box Hill Community Gardens Inc

$132

Box Hill Hand Spinners and Weavers

$6,548

Box Hill Life Drawing Group

$375

Caribbean Association of Victoria

$110

City of Whitehorse Band

$1,825

Contemporary Women Painters

$2,273

Designer Art Shop Association (known as Alcove Art Shop)

$487

Eastern & Mountain District Radio Club Inc

$1,659

Eastern Districts Aquarium Society

$1,700

Eastern Suburbs Scale Modelling Club

$513

Family Access Network

$201

Florence Road PreSchool

$1,419

Folk Dance Australia & Box Hill Ballet

$192

Grainger Wind Symphony

$1,257

Hand Tool Preservation Association Inc

$678

Heritage Roses in Australia Inc. (Greater Melbourne Group)

$259

Hispanic Society of Victoria Inc

$1,632

Hong Kong Club

$1,188

Jobsupport

$315

Knitting for the Needy

$664

Marquetry Society of  Victoria

$850

Melbourne Ai-Yue Choir

$1,549

Melbourne Audio Club

$1,991

Melbourne Chinese Choir

$1,150

Melbourne Numismatic Society Inc.

$275

Melbourne Taiwan Ladies Association

$1,919

Morris Register of Victoria

$546

Neami National

$231

Needlework and Tapestry Guild of Victoria

$5,480

Nova Music Theatre Inc

$20,000

Nunawading Community Gardens Inc

$624

Orchid Species Society of Victoria

$1,104

Papermakers of Victoria

$452

Perwira Indonesian Society of Victoria

$2,816

Pope Road Kindergarten

$2,937

Probus Club - Combined Probus Club of Blackburn South

$2,160

Probus Club - Combined Probus Club of Whitehorse

$1,663

Probus Club - Ladies Probus Club of Nunawading

$195

Probus Club - Ladies Probus Club of Vermont South

$1,663

Probus Club - Probus Club of Forest Hill Inc

$1,579

Probus Club - Probus Club of Mitcham Nunawading Inc

$3,584

Probus Club - Probus Club of Mitcham Orchards

$3,584

Roberts McCubbin Primary School

$1,142

Rotaract Club of Whitehorse

$1,166

Rotary Club of Box Hill Central

$1,860

Rotary Club of Mont Albert & Surrey Hills

$2,710

Rotary Club of Nunawading

$648

Sathya Sai

$3,600

Seniors Group -  Box Hill Chinese Senior Citizen's Club

$2,816

Seniors Group -  Box Hill Russian Senior Citizen's Club

$3,386

Seniors Group -  Brotherhood Karyas Olympou (Greek Seniors Group)

$754

Seniors Group -  Circolo Pensionati Italiani-Nunawading

$9,936

Seniors Group -  Community of Cypriots of the Eastern Suburbs Elderly Citizens Club

$7,603

Seniors Group -  Greek and Cypriot Elderly Citizen's Club of Whitehorse and Districts

$8,294

Seniors Group -  Greek Elderly Citizens Club of Nunawading

$5,573

Seniors Group -  Jasmine Seniors Dance Group

$2,164

Seniors Group - Jing Song Senior Chinese Men's Inc

$2,164

Seniors Group - Nunawading Hungarian Senior Citizen's Club Inc.

$4,666

Seniors Group - Polish Senior Citizen's Club of Doncaster

$7,258

Seniors Group - Senior Citizen's Club of Nunawading (Greek Club)

$6,221

Seniors Group - Senior Citizens of the Greek Community of Forest Hill

$15,206

Seniors Group - St Andrew's Greek Elderly Citizens Club

$5,962

Seniors Group - U3A Nunawading

$20,000

Seniors Group - Whitehorse Chinese Senior YouYi Friendship Association

$1,663

Surrey Hills Baptist Children's Centre

$2,453

Swiss Yodel Choir Matterhorn Inc

$288

Taiwanese Women's Dancing Group

$2,125

The Boite Vic Inc. (Surrey Music Café)

$968

Vermont Cancer Research Fundraising Group

$2,655

Vermont Floral Art Group

$1,200

Vermont Garden Club

$1,167

Vermont Primary School

$1,045

Victoria Hua Xin Chinese Women's Association

$1,727

Victorian Bulb Society Inc

$713

Whitehorse Arts Association

$410

Whitehorse Cyclists

$752

Whitehorse Film Society

$3,318

Whitehorse Orchestra

$3,806

Whitehorse Pioneers Football and Netball Club

$2,574

Whitehorse Showtime

$10,350

Whitehorse Toastmasters Club Inc

$4,148

TOTAL DISCOUNT SUPPORT HALL HIRE

$295,101

 


 

APPENDIX D – DISCOUNT SUPPORT GRANTS - FREE TIPPING

Organisation Name

Free Tipping 2018/2019 (Individual Pass valued at $130)

Alkira Centre - Box Hill

$1,560

Box Hill Community Gardens Inc

$780

Burwood Community Gardens

$390

Doncare (Whitehorse Opportunity Shops)

$3,120

Eastern Emergency Relief Network (& Warehouse)

$5,460

Eastmont Pre-School Association

$520

LINC Whitehorse

$2,600

Lions Club of Forest Hill

$390

Lions Club of Mitcham Inc

$1,040

Lions Club of South Vermont

$1,300

Rangeview Preschool

$520

Rotary Club of Mitcham and Mitcham Rotary Opportunity Shop

$1,560

Rotary Recycle Opportunity Shop

$1,560

Royal Society for the Prevention of Cruelty to Animals

$6,760

Scouts Australia - Scout Association of Australia - Whitehorse District

$520

Scouts Australia - Vic Branch - 1st Mont Albert Scout Group

$520

Scouts Australia - Vic Branch - 1st/8th Blackburn Scout Group

$520

Scouts Australia Vic Branch - 1st Bennettswood Scout Group

$260

Scouts Australia Vic Branch - 1st Tally Ho Scout Group

$260

Scouts Australia Vic Branch - 9th Box Hill Scout Group

$520

Surrey Hills Baptist Children's Centre

$520

Vermont Uniting Community Centre and Men's Shed

$1,300

Whitehorse Showtime

$520

TOTAL FREE TIPPING

$32,500

 

 

 

   


Whitehorse City Council

Ordinary Council Meeting                                                                                                               16 July 2018

 

9.3         Corporate

9.3.1      Delegations from Council to Chief Executive Officer and Positions within the Organisation

ATTACHMENT

 

SUMMARY

The purpose of this report is to recommend approval of Instruments of Delegation from Council to the Chief Executive Officer (CEO); and Council to various positions within the organisation under the Planning and Environment Act 1987, the Planning and Environment Regulations 2015 and the Planning and Environment (Fees) Regulations 2016.  The Delegations are attached as Attachments 1 and 2.

 

RECOMMENDATION

That Council:

1.    Adopt and seal the attached Instrument of Delegation to the CEO as per Attachment 1.

2.    Adopt and seal the attached Instrument of Delegation to various positions within the organisation under the Planning and Environment Act 1987, the Planning and Environment Regulations 2015 and the Planning and Environment (Fees) Regulations 2016 as per Attachment 2.

3.    Revoke the Instrument of Delegation from Council to the CEO authorised by Resolution of Council on 21 August 2017.

4.    Revoke the Instrument of Delegation from Council to various members of Council staff under the Planning and Environment Act 1987, the Planning and Environment Regulations 2015 and the Planning and Environment (Fees) Regulations 2016) authorised by resolution of Council on 21 August 2017.

 

BACKGROUND

Section 98(1) of the Act provides that a Council may by Delegation, delegate to a member of its staff any power, duty or function of the Council under the Act, or any other Act, other than some powers which are reserved for a Council decision.

A prime objective of the Act is to give councils greater flexibility in exercising their powers and carrying out their functions and duties. The guiding principle in relation to Delegations is that they should be seen as a tool to enable decisions to be made at the most appropriate level of the organisation.

A Delegation is a form which sets out who the delegate is and what power is conferred upon that delegate. Delegations are essential to enable Council staff to carry out operational duties particularly in areas which involve enforcement, such as town planning, local laws, environmental health, animal management and parking control. Delegations must, by law, also be available for public inspection, so it is essential they are updated regularly.  Activity undertaken by officers under delegated authority will continue to be reported to Council on a regular basis.


 

Instrument of Delegation Council to CEO

·       The current Instrument of Delegation Council to CEO, authorised by resolution of Council 21 August 2017 provides that the CEO may approve purchase orders and award contracts having a value of up to $500,000 (GST inclusive).

·       Council at its Meeting 25 June 2018 adopted the Procurement Policy June 2018 (Policy); the Policy provides that the CEO may approve purchase orders and award contracts up to the amount of $750,000. 

·       The Instrument of Delegation Council to CEO requires updating to bring it into line with the Policy as adopted by Council on 25 June 2018.

Delegation to Various Positions within the Organisation

Council at its meeting held 21 August 2017, adopted a revised Instrument of Delegation to various positions in the organisation, under the Planning and Environment Act 1987, the Planning and Environment Regulations 2015 and the Planning and Environment (Fees) Regulations 2016.

The current Instrument of Delegation Council to various positions within the organisation requires review to delegate to staff within the Strategic Planning unit under the Planning and Environment Act 1987, in relation to the Whitehorse Planning Scheme.

CONSULTATION

Relevant Managers and General Managers were consulted in the updating of the proposed delegations.

FINANCIAL IMPLICATIONS

There are no financial implications.

 

 

Attachment

1        Instrument of Delegation Council to Chief Executive Officer

2        Instrument of Delegation Council to staff under the Planning and Environment Act 1987 & Regulations   


Whitehorse City Council

Ordinary Council Meeting                                                                                                               16 July 2018

 

9.3.2      Delegated Decisions May 2018

 

 

SUMMARY

The following activity was undertaken by officers under delegated authority during May 2018.

 

RECOMMENDATION

That the report of decisions made by officers under Instruments of Delegation for the month of May 2018 be noted.

 

 

DELEGATION

FUNCTION

Number for May 2017

Number for May 2018

Planning and Environment Act 1987

Delegated Decisions

144

151

Strategic Planning Decisions

Nil

Nil

Telecommunications Act 1997

 

Nil

Nil

Subdivision Act 1988

 

18

27

Gaming Control Act 1991

 

Nil

Nil

Building Act 1993

Dispensations & Applications to Building Control Commission

120

61

Liquor Control Reform Act 1998

Objections and Prosecutions

Nil

1

Food Act 1984

Food Act Orders

10

5

Public Health & Wellbeing Act 2008

Improvement /

Prohibition Notices

3

0

Local Government Act 1989

Temporary Road Closures

3

7

Other Delegations

CEO Signed Contracts between $150,000 - $500,000

Nil

4

Property Sales and Leases

8

3

Documents to which Council seal affixed

1

1

Vendor Payments

1161

1773

Parking Amendments

18

4

Parking Infringements written off (not able to be collected)

307

248


 

DELEGATED DECISIONS MADE ON PLANNING APPLICATIONS MAY 2018

All decisions are the subject of conditions which may in some circumstances alter the use of development approved, or specific grounds of refusal is an application is not supported.

 

Appl No.

Date

Decision

Street Address

Ward

Proposed Use or

Development

Appl

Type

WH/2015/1091

08-05-18

Application Lapsed

72-74 Winfield Road
BALWYN NORTH VIC 3104

Elgar

2 lot subdivision

Subdivision

WH/2017/703

 08-05-18

Application Lapsed

42 Vanbrook Street
FOREST HILL VIC 3131

Morack

Construction of two (2) double storey dwellings

Multiple Dwellings

WH/2010/812/C

 17-05-18

Delegate Approval - S72 Amendment

2A Mathilde Road
SURREY HILLS VIC 3127

Riversdale

Amendment to endorsed plans including new and altered windows, modified landscaping , the relocation the clothesline and new water tank and bin storage area.

Permit Amendment

WH/2011/483/A

 08-05-18

Delegate Approval - S72 Amendment

192 Elgar Road
BOX HILL SOUTH VIC 3128

Riversdale

Amendment to Planning Permit WH/2011/483 (issued for buildings and works to construct a three storey building, use of the land as a dental laboratory and a reduction in car parking requirements) to include use of land for the sale and consumption of liquor in association with a  food and drink premises (cafe) (at the ground level), an increase in the reduction of car parking requirements in association with a medical centre (first floor), and associated alterations to conditions

Permit Amendment

WH/2013/450/A

 28-05-18

Delegate Approval - S72 Amendment

8 Kipling Court
BURWOOD EAST VIC 3151

Morack

Construction of two (2) double storey dwellings

Permit Amendment

 

 

 

 

 

 

 

 

 

 

 

 

WH/2013/601/A

 16-05-18

Delegate Approval - S72 Amendment

19 Nurlendi Road
VERMONT VIC 3133

Morack

Amendment to permit for construction of a double storey dwelling at the rear of the existing dwelling, including provision of a front fence higher than 1 metre

Permit Amendment

WH/2014/740/A

 11-05-18

Delegate Approval - S72 Amendment

10 Bundoran Parade
MONT ALBERT NORTH VIC 3129

Elgar

Construction of three double storey dwellings

Permit Amendment

WH/2015/1018/B

 30-05-18

Delegate Approval - S72 Amendment

30 Melrose Street
MONT ALBERT NORTH VIC 3129

Elgar

Additional basement level under unit 1

Permit Amendment

WH/2015/1107/A

 18-05-18

Delegate Approval - S72 Amendment

10 Medhurst Street
BURWOOD EAST VIC 3151

Riversdale

Construction of five double storey dwellings and reduction in car parking

Permit Amendment

WH/2015/582/A

 08-05-18

Delegate Approval - S72 Amendment

12 Francesca Street
MONT ALBERT NORTH VIC 3129

Elgar

Construction of four double storey dwellings and building and works in a Special Building Overlay

Permit Amendment

WH/2015/765/A

 18-05-18

Delegate Approval - S72 Amendment

886 Station Street
BOX HILL NORTH VIC 3129

Elgar

Buildings and works for medical centre use and alteration of access to a Road Zone Category 1

Permit Amendment

WH/2016/795/A

 31-05-18

Delegate Approval - S72 Amendment

22 Sandy Street
NUNAWADING VIC 3131

Springfield

Construction of two double storey dwellings with an existing dwelling

Permit Amendment

WH/2016/9/A

 31-05-18

Delegate Approval - S72 Amendment

1 Gilbert Street
MONT ALBERT VIC 3127

Elgar

The construction of two or more dwellings in a General Residential Zone in accordance with the endorsed plans

Permit Amendment

WH/2017/60/A

 24-05-18

Delegate Approval - S72 Amendment

Bus Shelter opposite the address 1-19 Burwood Highway, Burwood (plan PC356027)

Riversdale

One (1) single sided illuminated electronic promotion sign on an existing bus shelter (stop id 31101)

Permit Amendment

WH/2017/1031

 24-05-18

Delegate NOD Issued

1/51 Mitta Street
BOX HILL NORTH VIC 3129

Elgar

Development for two dwellings comprising of replacement of front single storey dwelling with double storey dwelling

Multiple Dwellings

 

 

 

 

 

 

 

 

 

 

WH/2017/1036

 28-05-18

Delegate NOD Issued

1 Gracefield Drive
BOX HILL NORTH VIC 3129

Elgar

Buildings and works in a Heritage Overlay and Vegetation Protection Overlay (VPO3)

Heritage

WH/2017/155

 17-05-18

Delegate NOD Issued

5 Minna Street
BLACKBURN VIC 3130

Central

Building and works to construct five (5) x three storey dwellings and a reduction in the car parking requirements

Multiple Dwellings

WH/2017/203

 11-05-18

Delegate NOD Issued

32 Clyde Street
BOX HILL NORTH VIC 3129

Elgar

Construction of three double storey dwellings, tree removal and subdivision

Multiple Dwellings

WH/2017/285

 16-05-18

Delegate NOD Issued

37 Fulton Crescent
BURWOOD VIC 3125

Riversdale

Construction of 3 double storey dwellings

Multiple Dwellings

WH/2017/287

 18-05-18

Delegate NOD Issued

17 Elmhurst Road
BLACKBURN VIC 3130

Central

Construction of six double storey dwellings and tree removal

Multiple Dwellings

WH/2017/333

 01-05-18

Delegate NOD Issued

1A Evelina Street
MONT ALBERT NORTH VIC 3129

Elgar

Buildings and works to construct three triple storey dwellings and associated front fence

Multiple Dwellings

WH/2017/61/A

 21-05-18

Delegate NOD Issued

31 Glen Road
MITCHAM VIC 3132

Springfield

Construction of two (2) dwellings on a lot.

Permit Amendment

WH/2017/613

 01-05-18

Delegate NOD Issued

20 Broughton Road
SURREY HILLS VIC 3127

Riversdale

Construction of new double storey dwelling with garage to the rear of existing dwelling

Multiple Dwellings

WH/2017/724

 10-05-18

Delegate NOD Issued

66 Harrison Street
BOX HILL NORTH VIC 3129

Elgar

Construction of two, two storey dwellings and removal of vegetation protected under SLO9

Multiple Dwellings

WH/2017/734

 28-05-18

Delegate NOD Issued

2 Glenice Avenue
BLACKBURN SOUTH VIC 3130

Riversdale

Construction of a double storey dwelling and tree removal

Single Dwelling < 300m2

WH/2017/761

 28-05-18

Delegate NOD Issued

29 Victor Crescent
FOREST HILL VIC 3131

Morack

Construction of two dwellings and tree removal

Multiple Dwellings

WH/2017/766

 29-05-18

Delegate NOD Issued

43 Raleigh Street
FOREST HILL VIC 3131

Central

Construction of 2 double storey dwellings and tree removal

Multiple Dwellings

WH/2017/774

 28-05-18

Delegate NOD Issued

16 Peter Street
BOX HILL NORTH VIC 3129

Elgar

Construction of 2 double storey dwellings with garage

Multiple Dwellings

 

 

 

 

 

 

 

WH/2017/814

 07-05-18

Delegate NOD Issued

46 Victoria Crescent
MONT ALBERT VIC 3127

Elgar

The construction of two new dwellings

Multiple Dwellings

WH/2017/853

 24-05-18

Delegate NOD Issued

3 Loddon Street
BOX HILL NORTH VIC 3129

Elgar

Construction of two double storey dwellings

Multiple Dwellings

WH/2017/862

 18-05-18

Delegate NOD Issued

13 Victor Crescent
FOREST HILL VIC 3131

Morack

Construction of two (2) double storey dwellings, buildings and works within 4 metres of vegetation and vegetation removal.

Multiple Dwellings

WH/2017/919

 11-05-18

Delegate NOD Issued

303 Springvale Road
FOREST HILL VIC 3131

Springfield

Use and development of land Child Care Centre and display of advertising signage

Child Care Centre

WH/2017/974

 21-05-18

Delegate NOD Issued

677 Whitehorse Road
MONT ALBERT VIC 3127

Elgar

Buildings and works to existing building, use of land for food and drink premises, display of business identification signage and reduction of car parking

Business

WH/2018/114

 01-05-18

Delegate NOD Issued

10 Delhi Street
MITCHAM VIC 3132

Springfield

Buildings and works on a lot less than 300sqm

Single Dwelling < 300m2

WH/2016/1206

 23-05-18

Delegate Permit Issued

78 Middleborough Road
BURWOOD EAST VIC 3151

Riversdale

Buildings and works to construct a retail centre, use of a childcare centre and restricted recreation facility (gymnasium), and alteration of access to a road in a Road Zone Category 1.

Business

WH/2017/472/A

 14-05-18

Delegate Permit Issued

14/127 Highbury Road
BURWOOD VIC 3125

Riversdale

The construction of buildings and works (retrospective mezzanine) and a reduction of the car parking rate

Permit Amendment

WH/2017/667

 17-05-18

Delegate Permit Issued

Shop 1/942-946 Whitehorse Road
BOX HILL VIC 3128

Elgar

Sale and Consumption of Liquor in association with use of land for the purpose of a Restaurant , Reduction In Statutory Car Parking Requirements and display of Advertising Signage

Liquor Licence

WH/2017/706

 24-05-18

Delegate Permit Issued

834 Canterbury Road
BOX HILL SOUTH VIC 3128

Riversdale

Construction & Display of One (1) Internally Illuminated Advertising

Advertising Sign

WH/2017/772

 28-05-18

Delegate Permit Issued

20 Sussex Street
BLACKBURN NORTH VIC 3130

Central

Construction of two double storey dwellings

Multiple Dwellings

WH/2017/850

 22-05-18

Delegate Permit Issued

1/926 Canterbury Road
BOX HILL SOUTH VIC 3128

Riversdale

Replacing front fence and new pergola

Single Dwelling < 300m2

WH/2017/860

 16-05-18

Delegate Permit Issued

44 Victoria Street
BOX HILL VIC 3128

Elgar

3 lot subdivision

Subdivision

WH/2017/929

 11-05-18

Delegate Permit Issued

19 Baratta Street
BLACKBURN SOUTH VIC 3130

Central

Construction of two (2) double storey dwellings

Multiple Dwellings

WH/2017/936

 28-05-18

Delegate Permit Issued

36 Quentin Street
FOREST HILL VIC 3131

Morack

The construction of two (2) double storey dwellings

Multiple Dwellings

WH/2017/939

 07-05-18

Delegate Permit Issued

6 Padua Court
VERMONT VIC 3133

Morack

Removal of three (3) Trees in Significant Landscape Overlay

Special Landscape Area

WH/2017/969

 01-05-18

Delegate Permit Issued

588-590 Whitehorse Road
MITCHAM VIC 3132

Springfield

Building and works and alteration of access to a Road Zone Category 1 for drive thru take away food (coffee) business

Business

WH/2017/979

 31-05-18

Delegate Permit Issued

42 Luckie Street
NUNAWADING VIC 3131

Springfield

Construction of three (3) double storey dwellings and tree removal

Multiple Dwellings

WH/2018/107

 22-05-18

Delegate Permit Issued

Bus Stop 8687 Burwood Highway/Blackburn Road, BURWOOD EAST

Riversdale

Display of two internally illuminated promotion signs and two internally illuminated electronic promotion signs at bus stop No 8687 - Burwood Highway

Advertising Sign

WH/2018/118

 14-05-18

Delegate Permit Issued

11 Peacock Street
BURWOOD VIC 3125

Riversdale

Three lot subdivision

Subdivision

WH/2018/132

 16-05-18

Delegate Permit Issued

51 Elgar Road
BURWOOD VIC 3125

Riversdale

Six lot subdivision based on development permit

Subdivision

WH/2018/146

 10-05-18

Delegate Permit Issued

29 Albion Road
BOX HILL VIC 3128

Elgar

10 lot staged subdivision (Stage 1- Lot 10, Stage 2- Lots 1-9)

Subdivision

WH/2018/157

 24-05-18

Delegate Permit Issued

72 Somers Street
BURWOOD VIC 3125

Riversdale

Two lot subdivision

Subdivision

WH/2018/184

 31-05-18

Delegate Permit Issued

13 Evandale Avenue
NUNAWADING VIC 3131

Springfield

Two Lot Subdivision

Subdivision

WH/2018/196

 24-05-18

Delegate Permit Issued

41 McDowall Street
MITCHAM VIC 3132

Springfield

5 lot subdivision

Subdivision

WH/2018/197

 22-05-18

Delegate Permit Issued

1/626 Whitehorse Road
MITCHAM VIC 3132

Springfield

Section 32 Plan- Creation of a second owners corporation

Subdivision

WH/2018/224

 28-05-18

Delegate Permit Issued

1 Iris Street
BURWOOD VIC 3125

Riversdale

2 lot subdivision

Subdivision

WH/2018/226

 11-05-18

Delegate Permit Issued

28 Kett Street
NUNAWADING VIC 3131

Springfield

Buildings and works  to construct a verandah on a lot less than 500sqm

Single Dwelling < 300m2

WH/2018/229

 22-05-18

Delegate Permit Issued

4 Fuller Street
MITCHAM VIC 3132

Springfield

Removal of Four (4) Trees within a Significant Landscape Overlay

Special Landscape Area

WH/2018/23

 24-05-18

Delegate Permit Issued

2A Laughlin Avenue
NUNAWADING VIC 3131

Springfield

Use and development of two additional independent living units as part of the existing retirement village and buildings and works within 4 metres of protected SLO9 trees

Special Building Overlay

WH/2018/233

 28-05-18

Delegate Permit Issued

248-254 Whitehorse Road
NUNAWADING VIC 3131

Springfield

Installation of a roof mounted air conditioning system at the existing Bunnings warehouse

Business

WH/2018/234

 24-05-18

Delegate Permit Issued

568 Station Street
BOX HILL VIC 3128

Elgar

Sale and Consumption of Liquor in association with Use of Land for the purpose of a Restaurant

Liquor Licence

WH/2018/240

 28-05-18

Delegate Permit Issued

18 South Parade
BLACKBURN VIC 3130

Central

Subdivision into 3 lots and common property

Subdivision

WH/2018/242

 15-05-18

Delegate Permit Issued

369 Springvale Road
FOREST HILL VIC 3131

Morack

To subdivide the land into two lots

VicSmart - Subdivision

WH/2018/245

 11-05-18

Delegate Permit Issued

1/42 Stanley Grove
BLACKBURN VIC 3130

Central

2 lot subdivision

VicSmart - Subdivision

WH/2018/246

 16-05-18

Delegate Permit Issued

7 Savage Court
NUNAWADING VIC 3131

Springfield

2 lot subdivision

VicSmart - Subdivision

WH/2018/256

 04-05-18

Delegate Permit Issued

2 Duncan Street
BOX HILL SOUTH VIC 3128

Riversdale

Buildings and works within 4m of vegetation

VicSmart - General Application

WH/2018/26

 03-05-18

Delegate Permit Issued

G01/ 850 Whitehorse Road
BOX HILL VIC 3128

Elgar

Sale and consumption of liquor in association with use of land for the purpose of a food and drink premises (cafe)

Liquor Licence

WH/2018/267

 11-05-18

Delegate Permit Issued

12 Serpentine Street
MONT ALBERT VIC 3127

Elgar

Removal of One Tree (Box Elder Maple) within Significant Landscape Overlay Schedule 9

VicSmart - General Application

WH/2018/268

 14-05-18

Delegate Permit Issued

12 Serpentine Street
MONT ALBERT VIC 3127

Elgar

Removal of One Tree (Brittle Gum) within Significant Landscape Overlay Schedule 9

VicSmart - General Application

WH/2018/274

 31-05-18

Delegate Permit Issued

6 Douglas Avenue
BOX HILL SOUTH VIC 3128

Riversdale

two lot subdivision

Subdivision

 

 

 

 

 

 

 

WH/2018/278

 07-05-18

Delegate Permit Issued

10 Hedge End Road
NUNAWADING VIC 3131

Springfield

Tree Removal

VicSmart - General Application

WH/2018/288

 22-05-18

Delegate Permit Issued

87 Whitehorse Road
BLACKBURN VIC 3130

Central

Alterations to the shop front (upper floor) and display of a business identification signage

VicSmart - General Application

WH/2018/289

 14-05-18

Delegate Permit Issued

6/5-7 Nicoll Street
NUNAWADING VIC 3131

Springfield

Buildings and works for the construction of a carport to an existing dwelling on a lot less than 500 square metres

Special Landscape Area

WH/2018/292

 01-05-18

Delegate Permit Issued

4/33 Forest Road
FOREST HILL VIC 3131

Springfield

Removal of a Tree within the Significant Landscape Overlay - Schedule 9

VicSmart - General Application

WH/2018/294

 08-05-18

Delegate Permit Issued

28 Junction Road
BLACKBURN NORTH VIC 3130

Central

Two lot subdivision

VicSmart - Subdivision

WH/2018/300

 04-05-18

Delegate Permit Issued

75 Springfield Road
BLACKBURN NORTH VIC 3130

Central

Removal of one tree in a Significant Landscape Overlay

VicSmart - General Application

WH/2018/301

 03-05-18

Delegate Permit Issued

75 Springfield Road
BLACKBURN NORTH VIC 3130

Central

Removal of one tree in a Significant Landscape Overlay

VicSmart - General Application

WH/2018/302

 03-05-18

Delegate Permit Issued

75 Springfield Road
BLACKBURN NORTH VIC 3130

Central

Removal of one tree in a Significant Landscape Overlay

VicSmart - General Application

WH/2018/303

 04-05-18

Delegate Permit Issued

75 Springfield Road
BLACKBURN NORTH VIC 3130

Central

Removal of one tree in a Significant Landscape Overlay

VicSmart - General Application

WH/2018/305

 31-05-18

Delegate Permit Issued

2 Monica Street
BURWOOD VIC 3125

Riversdale

2 lot subdivision

Subdivision

WH/2018/306

 07-05-18

Delegate Permit Issued

12 Kingsley Avenue
VERMONT VIC 3133

Morack

Removal of one (1) tree

VicSmart - General Application

WH/2018/307

 02-05-18

Delegate Permit Issued

17 Venice Street
BOX HILL SOUTH VIC 3128

Riversdale

Tree removal

VicSmart - General Application

WH/2018/309

 07-05-18

Delegate Permit Issued

2A Hamilton Avenue
BLACKBURN VIC 3130

Central

Vegetation removal

VicSmart - General Application

WH/2018/31

 22-05-18

Delegate Permit Issued

Bus Shelter opposite 556-572 Whitehorse Road Mitcham

Springfield

To display advertising on one single sided electronic & one single sided internally illuminated signs on an existing bus shelter

Advertising Sign

WH/2018/310

 17-05-18

Delegate Permit Issued

6 Hamilton Street
MONT ALBERT VIC 3127

Elgar

reduction of carparking requirements for physiotherapist  (Medical Centre)

VicSmart - General Application

WH/2018/319

 31-05-18

Delegate Permit Issued

27 Carrington Road
BOX HILL VIC 3128

Elgar

proposed internally illuminated advertising signage

Advertising Sign

WH/2018/32

 21-05-18

Delegate Permit Issued

Bus Shelter Opposite 507 Whitehorse Road Mitcham

Springfield

Display of advertising signs (including one single sided electronic & one single sided internally illuminated sign) on bust stop no 22448 in a RDZ1

Advertising Sign

WH/2018/323

 04-05-18

Delegate Permit Issued

81 Barter Crescent
FOREST HILL VIC 3131

Morack

To lay a concrete slab measuring 10.5 x 3.5m at rear of the house

VicSmart - General Application

WH/2018/326

 15-05-18

Delegate Permit Issued

36 High Street
NUNAWADING VIC 3131

Springfield

Vegetation removal, one tree.

VicSmart - General Application

WH/2018/329

 08-05-18

Delegate Permit Issued

28 Laurel Grove North
BLACKBURN VIC 3130

Central

Removal of a Tree within the Significant Landscape Overlay - Schedule 1

VicSmart - General Application

WH/2018/330

 11-05-18

Delegate Permit Issued

25 Byron Street
BOX HILL SOUTH VIC 3128

Riversdale

Removal of one tree in Significant Landscape Overlay

VicSmart - General Application

WH/2018/331

 15-05-18

Delegate Permit Issued

62 Watts Street
BOX HILL NORTH VIC 3129

Elgar

Two lot subdivision

VicSmart - Subdivision

WH/2018/332

 11-05-18

Delegate Permit Issued

21 Caldwell Road
VERMONT VIC 3133

Morack

Tree removal

VicSmart - General Application

WH/2018/335

 11-05-18

Delegate Permit Issued

298 Springvale Road
FOREST HILL VIC 3131

Springfield

Remove One Tree (Tree 1 -  Ligustrum lucidum - Privet)

VicSmart - General Application

WH/2018/336

 11-05-18

Delegate Permit Issued

298 Springvale Road
FOREST HILL VIC 3131

Springfield

Remove One Tree (Tree 2  - Cotoneaster glaucophyllus - Cotoneaster)

VicSmart - General Application

WH/2018/337

 11-05-18

Delegate Permit Issued

298 Springvale Road
FOREST HILL VIC 3131

Springfield

Remove One Tree (Tree 3 - Photinia robusta - Photinia)

VicSmart - General Application

WH/2018/338

 11-05-18

Delegate Permit Issued

298 Springvale Road
FOREST HILL VIC 3131

Springfield

Remove One Tree (Tree 4 - Eriobotrya japonica - Loquat)

VicSmart - General Application

WH/2018/339

 11-05-18

Delegate Permit Issued

298 Springvale Road
FOREST HILL VIC 3131

Springfield

Remove One Tree (Tree 5 - Quercus robur - English Oak)

VicSmart - General Application

WH/2018/340

 11-05-18

Delegate Permit Issued

298 Springvale Road
FOREST HILL VIC 3131

Springfield

Remove One Tree (Tree 6 - Quercus robur - English Oak)

VicSmart - General Application

WH/2018/341

 11-05-18

Delegate Permit Issued

298 Springvale Road
FOREST HILL VIC 3131

Springfield

Remove One Tree (Tree 7  - Ficus sp.)

VicSmart - General Application

WH/2018/353

 23-05-18

Delegate Permit Issued

73 Koonung Road
BLACKBURN NORTH VIC 3130

Central

Remove a tree (Robinia pseudoacacia - Black Locust) protected under SLO9

VicSmart - General Application

WH/2018/358

 11-05-18

Delegate Permit Issued

4 Williamson Road
MONT ALBERT NORTH VIC 3129

Elgar

Removal of tree

VicSmart - General Application

WH/2018/36

 01-05-18

Delegate Permit Issued

303-313 Burwood Highway
BURWOOD EAST VIC 3151

Morack

2 lot Subdivision generally in accordance with the accompanying plan

Subdivision

WH/2018/361

 15-05-18

Delegate Permit Issued

11 Wellesley Street
MONT ALBERT VIC 3127

Elgar

2 lot subdivison

VicSmart - Subdivision

WH/2018/364

 14-05-18

Delegate Permit Issued

68 Wellman Street
BOX HILL SOUTH VIC 3128

Riversdale

Removal of One Tree (Lilly Pilly) within Significant Landscape Overlay - Schedule 9

VicSmart - General Application

WH/2018/365

 14-05-18

Delegate Permit Issued

68 Wellman Street
BOX HILL SOUTH VIC 3128

Riversdale

Removal of One Tree (Box Elder Maple) within Significant Landscape Overlay - Schedule 9

VicSmart - General Application

WH/2018/371

 22-05-18

Delegate Permit Issued

10 Aldinga Street
BLACKBURN SOUTH VIC 3130

Central

Removal of one tree (tree 3)

VicSmart - General Application

WH/2018/375

 22-05-18

Delegate Permit Issued

2/25-29 Brougham Street
BOX HILL VIC 3128

Elgar

Buildings and works (replace window with glazed bi-folds) associated with a dwelling

VicSmart - General Application

WH/2018/383

 16-05-18

Delegate Permit Issued

7 Wattle Street
BOX HILL NORTH VIC 3129

Elgar

Remove one tree (tree 1)

VicSmart - General Application

WH/2018/385

 23-05-18

Delegate Permit Issued

1/106 Broughton Road
SURREY HILLS VIC 3127

Riversdale

Removal of a tree (Corymbia citriodora  Lemon Scented Gum) protected under SLO9

VicSmart - General Application

WH/2018/386

 31-05-18

Delegate Permit Issued

Shop 8/1 Main Street
BOX HILL VIC 3128

Elgar

Application for advertising signs and new internally-illuminated sign.

Advertising Sign

WH/2018/389

 16-05-18

Delegate Permit Issued

12 Nymph Street
MITCHAM VIC 3132

Springfield

Removal of one tree

VicSmart - General Application

WH/2018/390

 22-05-18

Delegate Permit Issued

2/30 Central Road
BLACKBURN VIC 3130

Central

Removal of One (1) Tree within a Significant Landscape Overlay - Schedule 4

VicSmart - General Application

WH/2018/391

 21-05-18

Delegate Permit Issued

21 Barry Road
BURWOOD EAST VIC 3151

Morack

Remove one tree

VicSmart - General Application

WH/2018/392

 16-05-18

Delegate Permit Issued

8 Linden Street
BOX HILL SOUTH VIC 3128

Riversdale

Tree removal

VicSmart - General Application

WH/2018/399

 24-05-18

Delegate Permit Issued

9 Hayward Court
VERMONT VIC 3133

Morack

two lot subdivision

VicSmart - Subdivision

WH/2018/400

 28-05-18

Delegate Permit Issued

29 Bentley Street
SURREY HILLS VIC 3127

Riversdale

2 lot subdivision

VicSmart - Subdivision

WH/2018/402

 23-05-18

Delegate Permit Issued

17 Boronia Road
VERMONT VIC 3133

Morack

Construction of a front fence

VicSmart - General Application

 

 

 

 

 

 

 

WH/2018/406

 22-05-18

Delegate Permit Issued

358 Mitcham Road
MITCHAM VIC 3132

Springfield

Removal of one protected tree in the SLO9

VicSmart - General Application

WH/2018/410

 28-05-18

Delegate Permit Issued

13 Charles Street
NUNAWADING VIC 3131

Springfield

Removal of one tree

VicSmart - General Application

WH/2018/420

 25-05-18

Delegate Permit Issued

9 Goodwin Street
BLACKBURN VIC 3130

Central

Remove tree 1 on north boundary of site

VicSmart - General Application

WH/2018/421

 28-05-18

Delegate Permit Issued

9 Goodwin Street
BLACKBURN VIC 3130

Central

Remove tree 2 on south boundary of site

VicSmart - General Application

WH/2018/423

 23-05-18

Delegate Permit Issued

28 Slater Avenue
BLACKBURN NORTH VIC 3130

Central

Removal of one tree.

VicSmart - General Application

WH/2018/424

 23-05-18

Delegate Permit Issued

28 Slater Avenue
BLACKBURN NORTH VIC 3130

Central

Removal of one tree.

VicSmart - General Application

WH/2018/425

 23-05-18

Delegate Permit Issued

28 Slater Avenue
BLACKBURN NORTH VIC 3130

Central

Removal of one tree.

VicSmart - General Application

WH/2018/429

 28-05-18

Delegate Permit Issued

40 Garden Street
BOX HILL NORTH VIC 3129

Elgar

tree removal

VicSmart - General Application

WH/2018/43

 10-05-18

Delegate Permit Issued

321-345 Burwood Highway
FOREST HILL VIC 3131

Morack

Buildings and works to Peter James Centre and associated tree removal

Residential (Other)

WH/2018/430

 28-05-18

Delegate Permit Issued

1B Ray Road
BURWOOD EAST VIC 3151

Morack

construction of 2m paling timber fence to replace existing 1.65m street facing fence

VicSmart - General Application

WH/2018/432

 28-05-18

Delegate Permit Issued

85 Harrison Street
BOX HILL NORTH VIC 3129

Elgar

tree removal

VicSmart - General Application

WH/2018/433

 28-05-18

Delegate Permit Issued

18 Linum Street
BLACKBURN VIC 3130

Central

Remove tree 1

VicSmart - General Application

WH/2018/434

 28-05-18

Delegate Permit Issued

18 Linum Street
BLACKBURN VIC 3130

Central

Remove tree 2

VicSmart - General Application

WH/2018/439

 28-05-18

Delegate Permit Issued

97-123 Hawthorn Road
FOREST HILL VIC 3131

Morack

Removal of tree

VicSmart - General Application

WH/2018/454

 31-05-18

Delegate Permit Issued

16 Hastings Avenue
BLACKBURN SOUTH VIC 3130

Riversdale

remove 1 tree

VicSmart - General Application

WH/2018/65

 22-05-18

Delegate Permit Issued

2 Hamilton Street
MONT ALBERT VIC 3127

Elgar

Restaurant and cafe licence associated with an existing cafe

Liquor Licence

WH/2018/67

 22-05-18

Delegate Permit Issued

12 Market Street
NUNAWADING VIC 3131

Springfield

Sale of liquor in association with a restaurant

Liquor Licence

WH/2018/69

 11-05-18

Delegate Permit Issued

4 Laidlaw Court
VERMONT VIC 3133

Springfield

Buildings and works for the construction of a verandah in a special building overlay

Special Building Overlay

WH/2018/70

 17-05-18

Delegate Permit Issued

61 Scott Street
VERMONT VIC 3133

Springfield

Removal of one (1) tree and pruning of one (1) tree in  SLO7

Special Landscape Area

WH/2016/1146

 25-05-18

Delegate Refusal Issued

853 Highbury Road
VERMONT SOUTH VIC 3133

Morack

Use and development of the land for the purpose of a childcare centre and reduction of car parking spaces

Child Care Centre

WH/2017/156

 01-05-18

Delegate Refusal Issued

9 Eley Road
BLACKBURN SOUTH VIC 3130

Riversdale

Construction of five (5) double storey dwellings

Multiple Dwellings

WH/2017/529

 22-05-18

Delegate Refusal Issued

2 Elgar Road
BURWOOD VIC 3125

Riversdale

Use of the land for a medical centre, development of a three (3) storey building, reduction in car parking requirement, business identification signage, tree removal and access to a road in a Road Zone, Category 1

Residential (Other)

WH/2017/677

 21-05-18

Delegate Refusal Issued

5 Centre Court
BURWOOD VIC 3125

Riversdale

Construction of Four (4) Dwellings on a Lot & Removal of Vegetation

Multiple Dwellings

WH/2017/701

 08-05-18

Delegate Refusal Issued

Coles 172-210 Burwood Highway
BURWOOD EAST VIC 3151

Riversdale

Installation of an acoustic wall

Business

WH/2018/122

 14-05-18

Delegate Refusal Issued

57 Parer Street
BURWOOD VIC 3125

Riversdale

Removal of two English Oak trees on the significant tree register

Vegetation Protection Overlay

WH/2018/269

 14-05-18

Delegate Refusal Issued

12 Serpentine Street
MONT ALBERT VIC 3127

Elgar

Removal of One Tree (Smooth Barked Apple) within Significant Landscape Overlay Schedule 9

VicSmart - General Application

WH/2018/343

 11-05-18

Delegate Refusal Issued

19 Heathfield Rise
BOX HILL NORTH VIC 3129

Elgar

remove 1 tree

VicSmart - General Application

WH/2018/366

 16-05-18

Delegate Refusal Issued

19 Simmons Street
BOX HILL NORTH VIC 3129

Elgar

Remove one tree

VicSmart - General Application

WH/2018/404

 23-05-18

Delegate Refusal Issued

8 Wildwood Avenue
VERMONT SOUTH VIC 3133

Morack

Removal of one protected tree

VicSmart - General Application

WH/2018/93

 17-05-18

Delegate Refusal Issued

30 Ashlar Crescent
BLACKBURN VIC 3130

Central

Single storey extension to existing property and buildings and works within 4 metres of trees

Special Landscape Area

 

 

 

 

 

 

 

 

WH/2014/763/E

 25-05-18

No Permit Required

850 Whitehorse Road
BOX HILL VIC 3128

Elgar

Buildings and works to construct a building comprising two towers of 36 storeys and 26 storeys plus rooftop plant and four levels of basement car parking (including a residential hotel, dwellings and commercial uses), use of land for accommodation and a restricted recreation facility (gym), and associated reduction of car parking requirements

Permit Amendment

WH/2018/384

 16-05-18

No Permit Required

7 Wattle Street
BOX HILL NORTH VIC 3129

Elgar

Remove tree 2

VicSmart - General Application

WH/2004/15007/A

 08-05-18

Withdrawn

19 Barkly Terrace
MITCHAM VIC 3132

Springfield

Development of a new single storey dwelling  to the rear of the existing  dwelling with a frontage to The Esplanade, and alterations to the existing dwelling

Permit Amendment

WH/2018/284

 23-05-18

Withdrawn

18 Second Avenue
BOX HILL NORTH VIC 3129

Elgar

Buildings and works (alterations to existing building and first floor rear addition)

Business

BUILDING DISPENSATIONS/APPLICATIONS MAY 2018

 

Address

Date

Ward

Result

1 Wilton Street, BLACKBURN NORTH

21-May-2018

Central

Consent Granted 79

135 Springfield Road, BLACKBURN NORTH

11-May-2018

Central

Consent Granted 92

15 Hartigan Street, BLACKBURN

02-May-2018

Central

Consent Granted 80

21 Greenglade Court, BLACKBURN NORTH

24-May-2018

Central

Consent Granted 80

28 Indra Road, BLACKBURN SOUTH

30-May-2018

Central

Consent Granted 79

3 Paulette Court, BLACKBURN SOUTH

29-May-2018

Central

Consent Granted 79

30 Slater Avenue, BLACKBURN NORTH

29-May-2018

Central

Consent Granted 76, 79

31 Elder Street, BLACKBURN

01-May-2018

Central

Consent Granted 82

48 Malcolm Street, BLACKBURN

24-May-2018

Central

Consent Granted 79

49 Maple Street, BLACKBURN

25-May-2018

Central

Consent Granted 74, 79

55 Holland Road, BLACKBURN SOUTH

02-May-2018

Central

Consent Granted 89

6 Handley Court, BLACKBURN NORTH

21-May-2018

Central

Consent Granted 74

7 Eustace Street, BLACKBURN

25-May-2018

Central

Consent Granted 74, 79

2 Stewart Avenue, BLACKBURN SOUTH

28-May-2018

Central

Consent Refused 80

26 Baratta Street, BLACKBURN SOUTH

22-May-2018

Central

Consent Refused 89

28 Indra Road, BLACKBURN SOUTH

30-May-2018

Central

Consent Refused 74

31 Lawrence Street, BLACKBURN SOUTH

25-May-2018

Central

Consent Refused 74

5 Morrie Crescent, BLACKBURN NORTH

22-May-2018

Central

Consent Refused 89, 92

500 Middleborough Road, BLACKBURN

29-May-2018

Central

Consent Refused 78

7 Eustace Street, BLACKBURN

25-May-2018

Central

Consent Refused 80

96 Surrey Road, BLACKBURN NORTH

25-May-2018

Central

Consent Refused 81

22 Rutland Road, BOX HILL

04-May-2018

Elgar

Completed 116

1/69 Strabane Avenue, MONT ALBERT NORTH

25-May-2018

Elgar

Consent Granted 79

58 Valda Avenue, MONT ALBERT NORTH

15-May-2018

Elgar

Consent Granted 79

6 Kneale Drive, BOX HILL NORTH

22-May-2018

Elgar

Consent Granted 74

693 Station Street, BOX HILL

03-May-2018

Elgar

Consent Granted 116

11 Lucerne Street, VERMONT

01-May-2018

Morack

Consent Granted 89

24 Cosgrove Street, VERMONT

15-May-2018

Morack

Consent Granted 80

3 Tulkara Grove, VERMONT

11-May-2018

Morack

Consent Granted 85

61 Woodcrest Road, VERMONT

07-May-2018

Morack

Consent Granted 74

14 East Road, VERMONT SOUTH

01-May-2018

Morack

Consent Refused 89

23 Wingrove Street, FOREST HILL

03-May-2018

Morack

Consent Refused 74

5 The Mews, VERMONT

31-May-2018

Morack

Consent Refused 74

1 Ailsa Street, BOX HILL SOUTH

25-May-2018

Riversdale

Consent Granted 97

1228A Riversdale Road, BOX HILL SOUTH

31-May-2018

Riversdale

Consent Granted 97

13 Clifton Street, BOX HILL SOUTH

24-May-2018

Riversdale

Consent Granted 79

20 Begonia Street, BOX HILL SOUTH

31-May-2018

Riversdale

Consent Granted 79

26 O'Brien Crescent, BLACKBURN SOUTH

29-May-2018

Riversdale

Consent Granted 79

35 Pembroke Street, SURREY HILLS

03-May-2018

Riversdale

Consent Granted 74

68 Somers Street, BURWOOD

24-May-2018

Riversdale

Consent Granted 89

7 Cornfield Grove, BOX HILL SOUTH

30-May-2018

Riversdale

Consent Granted 89

10 Chestnut Street, SURREY HILLS

11-May-2018

Riversdale

Consent Refused 79, 80

45 Eley Road, BLACKBURN SOUTH

03-May-2018

Riversdale

Consent Refused 89

6 Gurrnoong Court, BOX HILL SOUTH

09-May-2018

Riversdale

Consent Refused 89

12 Haslemere Road, MITCHAM

15-May-2018

Springfield

Consent Granted 79

14 Oleanda Crescent, NUNAWADING

29-May-2018

Springfield

Consent Granted 80

2/210 Central Road, NUNAWADING

25-May-2018

Springfield

Consent Granted 76

35 Thomas Street, MITCHAM

28-May-2018

Springfield

Consent Granted 89

47 Doncaster East Road, MITCHAM

15-May-2018

Springfield

Consent Granted 74, 76, 79

48 Rosstrevor Crescent, MITCHAM

30-May-2018

Springfield

Consent Granted 79

5 Alern Court, NUNAWADING

17-May-2018

Springfield

Consent Granted 116

9 Davison Street, MITCHAM

04-May-2018

Springfield

Consent Granted 79

9 Davison Street, MITCHAM

04-May-2018

Springfield

Consent Refused 79

DELEGATED DECISIONS MADE ON STRATEGIC PLANNING MATTERS – MAY 2018

Under the Planning and Environment Act 1987 - Nil


 

REGISTER OF CONTRACTS SIGNED BY CEO DELEGATION MAY 2018

Contract Number

Service

Contract 30044

Livingstone Pavilion Change Room Refurbishment

Contract 30052

Surrey Park West Pavilion Wet Areas Refurbishment

Contract 30065

Glen Ebor Avenue, Blackburn Road Construction

Contract 30073

Mitcham Scout Hall Refurbishment Works

REGISTER OF PROPERTY DOCUMENTS EXECUTED MAY 2018

Property Address

Document Type

Document Detail

Leases

 

 

17 Brunswick Road, Mitcham

Lease

City of Whitehorse as Lessor - expiring 30 April 2027

Licences

 

 

Bore Construction Licence to Southern Rural Water

Licence

Geotechnical and groundwater investigations for the North East Link Authority

Agreements

 

 

1160 Whitehorse Road, Box Hill (Whitehorse Reserve)

Agreement

Safety fence at Whitehorse Reserve

REGISTER OF DOCUMENTS AFFIXED WITH THE COUNCIL SEAL – MAY 2018

Instrument of Sub Delegation Chief Executive Officer to Staff

PARKING RESTRICTIONS APPROVED BY DELEGATION MAY 2018

Address:        Queen Street, Blackburn: from northern boundary of 1 Queen Street to southern boundary of 5A Queen Street – east side

Previously:    4 ‘Works Zone, 7am to 5pm, Monday to Saturday’ parking spaces

Now:               4 ‘3-Hour, 8am to 6pm, Monday to Friday’ parking spaces

Address:        Highbury Road, Burwood East: from 87m east of Blackburn Road to 138m east of Blackburn Road – north side

Previously:    6 ‘Unrestricted’ parking spaces

Now:               6 ‘No Parking 8:00am to 9:15am & 3pm to 4pm, School Days’ parking spaces

Address:        Heath Street, Blackburn: from 10m east of Main Street to 36m east of Main Street – north side

Previously:    4 ‘Unrestricted’ parking spaces

Now:               4 ‘2-Hour, 8am to 6pm, Monday to Friday’ parking spaces

Address:        Charlesworth Park Off-Street Car Park (off Livingstone Road), Vermont South

Previously:    73 ‘Unrestricted’ parking spaces

Now:               73 ‘2-Hour, 8am to 4pm, Monday to Friday’ parking spaces


 

VENDOR PAYMENT SUMMARY – SUMS PAID DURING MAY 2018

Date

Total Issued

Payments
(direct debit, cheques or electronic funds transfer)

Transaction Type EFT/CHQ/DD

02/05/2018

$180.00

1

EFT

03/05/2018

$74,881.28

13

EFC

03/05/2018

$163,301.91

25

CHQ

03/05/2018

$195,420.21

38

EFT

10/05/2018

$13,400.35

20

EFC

10/05/2018

$149,499.48

51

CHQ

10/05/2018

$2,861,428.06

361

EFT

10/05/2018

$2,862,627.01

362

EFT

17/05/2018

$24,292.40

10

EFC

17/05/2018

$19,248.62

34

CHQ

17/05/2018

$624,685.58

41

EFT

17/05/2018

$50,468.00

1

EFT

17/05/2018

$624,685.58

41

EFT

17/05/2018

$624,685.58

41

EFT

18/05/2018

$11,352.69

1

EFT

18/05/2018

$400.00

1

EFT

18/05/2018

$612,992.84

39

EFT

23/05/2018

$139.55

1

EFC

23/05/2018

$1,431.00

1

EFT

24/05/2018

$8,562.40

11

EFC

24/05/2018

$47,226.57

44

CHQ

24/05/2018

$744,462.14

54

EFT

30/05/2018

$2,000.00

1

CHQ

31/05/2018

$11,995.16

18

EFC

31/05/2018

$173,549.44

67

CHQ

31/05/2018

$5,206,510.64

495

EFT

31/05/2018

$3,748.65

1

EFT

GROSS

$15,113,175.14

1773

 

 

Monthly Lease Payments

$38,479.38

 

Direct Debit Payments

$155,444.44

 

 

 

CANCELLED PAYMENTS

$4,761,918.12

-502

NETT

$20,069,017.08

1271

 

 

    


Whitehorse City Council

Ordinary Council Meeting                                                                                16 July 2018

 

10          Reports from Delegates, Special Committee Recommendations and Assembly of Councillors Records

 

10.1       Reports by Delegates

 

 

(NB: Reports only from Councillors appointed by Council as delegates to community organisations/committees/groups)

 

RECOMMENDATION

That the reports from delegates be received and noted.

10.2       Recommendation from the Special Committee of Council Meeting of 9 July 2018

 

Nil

 


Whitehorse City Council

Ordinary Council Meeting                                                                                16 July 2018

 

10.3       Record of Assembly of Councillors

 

 

Meeting Date

Matter/s Discussed

Councillors

Present

Officers Present

Disclosures of Conflict of Interest

Councillor /Officer attendance following disclosure

21-06-18

4.30 – 6.00pm

Community Grants Panel Meeting 2018-2019

Cr Davenport (Mayor & Chair)

Cr Barker

Cr Carr

Cr Massoud

 

D Seddon

J Lyons

 

Nil

Nil

 

25-06-18

6.20 – 7.00pm

Councillor Informal Briefing Session

·  Contractual Matter

·  Discontinuing Council’s ‘Fair Trade Community’ Certification

·  Adoption of the Proposed Budget 2018/19

·  Review of Councils Procurement Policy

 

Cr Davenport (Mayor & Chair)

Cr Barker

Cr Bennett

Cr Carr

Cr Cutts

Cr Ellis

Cr Liu

Cr Massoud

Cr Munroe

Cr Stennett

N Duff

J Green

P Smith

P Warner

T Wilkinson

A De Fazio

S Freud

J Russell

S Cann

S Hewett

Nil

Nil

02-07-18

5.30-6.30pm

Major Projects Councillor Reference Group

Cr Davenport (Mayor & Chair)

Cr Barker

Cr Bennett

Cr Carr

Cr Cutts

Cr Ellis

Cr Liu

Cr Massoud

 

N Duff

J Green

(AGMCS) M Ackland

P Warner

T Wilkinson

A De Fazio

S Belmore

Nil

Nil

02-07-18

7.00 -10.00pm

Strategic Planning Session

·  Capital Works Update

·  Box Hill Narrative Report

·  Nunawading Megamile Mitcham Activity Centres Background Review

·  Update of Amendment C191 Interim Tree Controls

·  Urban Forestry Strategy May 2018

Cr Davenport (Mayor & Chair)

Cr Barker

Cr Bennett

Cr Carr

Cr Cutts

Cr Ellis

Cr Liu

Cr Massoud

Cr Stennett

N Duff

J Green

(AGMCS) M Ackland

P Warner

T Wilkinson

A De Fazio

K Marriott

A Egan

W Gerhard

D Vincent Smith

D Shambrook

S Hewett

N Brown

S Tierney

Nil

Nil

09-07-18

5.30-6.05pm

Whitehorse Business Group Annual Presentation

Cr Davenport (Mayor & Chair)

Cr Bennett

Cr Carr

Cr Cutts

Cr Ellis

Cr Liu

Cr Massoud

Cr Stennett

N Duff

J Green

(AGMCS) M Ackland

P Warner

A De Fazio

S Freud