Special Committee of Council Meeting
Held in the
Council Chamber
Whitehorse Civic Centre
379 Whitehorse Road Nunawading
on
Tuesday 12 March 2019
at 7:00pm
Members: Cr Bill Bennett (Mayor), Cr Blair Barker, Cr Raylene Carr,
Cr Prue Cutts, Cr Andrew Davenport, Cr Sharon Ellis, Cr Tina Liu,
Cr Denise Massoud, Cr Andrew Munroe, Cr Ben Stennett
Ms Noelene Duff
Chief Executive Officer
Recording of Meeting and Disclaimer Please note every Special Committee of Council Meeting (other than items deemed confidential under section 89(2) of the Local Government Act 1989) is being recorded and streamed live on Whitehorse City Council’s website in accordance with Council's Live Streaming and Recording of Meetings Policy. A copy of the policy can also be viewed on Council’s website. The recording will be archived and made publicly available on Council's website within 48 hours after the meeting on www.whitehorse.vic.gov.au for a period of three years (or as otherwise agreed to by Council). Live streaming allows everyone to watch and listen to the meeting in real time, giving you greater access to Council debate and decision making and encouraging openness and transparency. All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded. By remaining in the public gallery, it is understood your consent is given if your image is inadvertently broadcast. Opinions expressed or statements made by individual persons during a meeting are not the opinions or statements of Whitehorse City Council. Council therefore accepts no liability for any defamatory remarks that are made during a meeting. |
Whitehorse City Council
Special Committee of Council Minutes 12 March 2019
OBJECTIVE To enhance the consultative process and facilitate public participation and involvement of the community in Council decision making in accordance with Council’s Corporate Plan strategies – good governance. PURPOSE OF GUIDELINES To facilitate public participation and involvement in meetings of the Special Committee. These Guidelines complement Council’s Meeting Procedures and Common Seal Local Law 2013. PROVISION FOR PUBLIC PARTICIPATION The public has two opportunities to participate in this meeting – either by a submission which may be heard at the start of the meeting,(i.e. Public Submissions, refer below) or if the item is on the agenda, immediately prior to consideration of the item, and by Public Comment later in the meeting. There is no public interjection during the meeting and speakers are heard in an orderly manner. Public Submissions: A submission may be made on any matter, providing it is not in contravention of Council’s Meeting Procedures and Common Seal Local Law 2013. A maximum of 10 speakers will be permitted to make a submission and they will be determined in order of registration. No individual submission shall exceed three minutes. Where submissions have been made, under the provisions of any statutory process, further submissions shall not be heard, unless the matter is listed as an item of business on the Special Committee of Council agenda. Procedures for Public Submissions: Persons wishing to make a submission to the Special Committee on matters other than land planning matters must directly notify the Committee Clerk, Civic Services Department by 4pm on the day of the meeting and register to speak, by telephoning 9262-6337. The person who registers to speak shall be the person who will make the submission to the Special Committee. Persons wishing to make a submission to the Special Committee on any land use planning matter must directly notify the Committee Clerk, Civic Services Department, at least five working days prior to the day of the meeting and register to speak by telephoning 9262-6337. The person who registers to speak, shall be the person who will make the submission to the Special Committee.
At the time of registering to speak, that person must indicate whether he or she will be speaking in support of or opposition to any planning permit application or Planning Scheme Amendment (or proposed planning permit application or proposed Planning Scheme Amendment). The Special Committee must not listen to or read anything said by that person unless it is satisfied that, at least four working days before the day of the Special Committee Meeting, a member of Council staff has contacted the person(s) whose interests are inimical to the person who has registered to speak (eg has contacted the planning permit applicant if the person who has registered to speak has indicated that he or she will speak in opposition to the grant of a planning permit application) and invited the first-mentioned person (or a person authorised by him or her) to also register by 4pm on the day of the meeting to attend the Special Committee Meeting and speak. Persons wishing to table written material must provide 15 copies to the Committee Clerk prior to the commencement of the meeting to enable distribution to Councillors prior to the start of the meeting. No material will be distributed during the meeting by any person, including Council staff. Requests to speak will be registered strictly in the order of receipt. Speakers for topics not listed on the Special Committee Agenda for the meeting will be heard first, then speakers who wish to cover more than one topic (3 minutes in total, not 3 minutes per topic). In instances where a number of persons wish to address the Special Committee on the same matter, the Chairperson at his or her discretion may request they nominate a speaker/speakers to represent them. In accordance with Clause 48.5 of Council’s Meeting Procedures and Common Seal Local Law 2013. It is not necessary for Standing Orders to be suspended to allow a person to address the Special Committee, subject to compliance with these Guidelines. Public Comment: After the “Other Business” Section of the meeting has concluded, the Mayor will invite members of the gallery to indicate by show of hands if they wish to make a comment. Only matters pertaining to this evening’s meeting are to be commented on, (i.e. a Council Officer report or presentation, and any “Other Business” matters) and a 3 minute period per speaker applies. A maximum period of 15 minutes shall be provided for public comment. The Mayor will call individuals forward to be heard and they should begin by clearly stating their name. This is a period for comment, not questions or debate and there is no opportunity for any further Public Submissions ADOPTION AND AMENDMENT OF THESE GUIDELINES These guidelines were adopted by resolution of Council dated 21 August 2017 and may be further amended by resolution of Council from time to time. The Chairperson at his or her discretion may vary procedures under these Guidelines, at any meeting of the Special Committee. |
Whitehorse City Council
Special Committee of Council Minutes 12 March 2019
Meeting opened at 7.00pm
Present: Cr Bennett (Mayor), Cr Barker, Cr Carr, Cr Cutts, Cr Davenport
Cr Ellis, Cr Liu, Cr Massoud, Cr Munroe, Cr Stennett
1 PRAYER
1a Prayer for Council
We give thanks, O God, for the Men and Women of the past whose generous devotion to the common good has been the making of our City.
Grant that our own generation may build worthily on the foundations they have laid.
Direct our minds that all we plan and determine, is for the wellbeing of our City.
Amen.
1b Aboriginal Reconciliation Statement
“In the spirit of reconciliation, Whitehorse City Council acknowledges the Wurundjeri people as the traditional custodians of the land we are meeting on.
We pay our respects to their Elders past and present.”
2 WELCOME AND APOLOGIES
The Mayor welcomed all
APOLOGIES: Nil
3 DISCLOSURE OF CONFLICT OF INTERESTS
None disclosed
4 CONFIRMATION OF MINUTES
Minutes of the Special Committee of Council Meeting 11 February 2019.
Special Committee of Council Resolution Moved by Cr Stennett, Seconded by Cr Munroe That the minutes of the Special Committee of Council Meeting 11 February 2019 having been circulated now be confirmed. |
5 Public Submissions
Interested parties who wish to address the Special Committee of Council during the Public Submissions period of the Special Committee Meeting must register with the Civic Services Department by telephoning 9262 6337 by 4pm on the day of the meeting.
Persons speaking will be identified and recorded for Council Minutes and become part of a permanent record of the Council. Please indicate if you do not wish your name to be recorded.
Persons wishing to make a submission to the Special Committee on any land use planning matter must directly notify the Committee Clerk, Civic Services Department, at least five working days prior to the day of the meeting and register to speak by telephoning 9262-6337.
5.1.1 |
Mr D Vorchhmer (Lawyer) spoke on behalf of Charter Hall in support of Planning Application 451-453 Belmore Road, Mont Albert (Lots 14 & 15 LP 29915). |
5.1.2 |
Ms D Jackson, Mont Albert spoke in opposition to Planning Application 451-453 Belmore Road, Mont Albert (Lots 14 & 15 LP 29915). |
5.1.3 Ms N Conway registered to speak but did not attend. |
5.1.4 |
Mr M O’Donohue, Mont Albert North spoke in opposition to Planning Application 451-453 Belmore Road, Mont Albert (Lots 14 & 15 LP 29915). |
5.1.5 |
Mr I Polmear, Mont Albert North spoke in opposition to Planning Application 451-453 Belmore Road, Mont Albert (Lots 14 & 15 LP 29915). |
5.1.6 |
Ms E Barr, Rangeview Primary spoke about reallocation of school crossing supervisors. |
5.1.7 |
Mr L Lazaro, spoke about the school crossing at Rangeview Primary. |
5.1.8 |
Ms A M Jones, spoke about removal of school crossing supervisor at Stevens Road, Vermont. |
5.1.9 |
Mr G Steel, Mont Albert North spoke in opposition to Planning Application 451-453 Belmore Road, Mont Albert (Lots 14 & 15 LP 29915). |
Whitehorse City Council
Special Committee of Council Minutes 12 March 2019
6 reports from officers
7 Other Business
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Special Committee of Council ReCOMMENDATION Moved by Cr Davenport, Seconded by Cr Barker That Council notes the public submissions made at the 12 March 2019 Special Committee meeting. |
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Moved by Cr Davenport, Seconded by Cr Barker That Council suspend standing orders to allow members of the public gallery to speak for 1 minute on the public submissions made at 12 March 2019 Special Committee meeting. Lost on the casting vote of the Mayor |
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A Division was called. Division
On the results of the Division the motion was declared carried |
Standing Orders were suspended at 7:45pm
Speakers – Public Submission items on School Crossing Supervisors
A total of nine speakers were heard on the subject of the reallocation of school crossing supervisors.
Moved by Cr Munroe, Seconded by Cr Ellis That Standing Orders be resumed. |
The meeting resumed at 7:55pm
8 Public Comment
Nil
9 Confidential ITEMS
Nil
10 Close Meeting
Meeting closed at 7:58pm
Confirmed this 8th day of April 2019
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CHAIRPERSON