Ordinary Council Meeting

 

Held in the

Council Chamber

Nunawading Civic Centre

 

379 Whitehorse Road Nunawading

on

Monday 21 May 2018

at 7:00pm

 

Members:      Cr Andrew Davenport (Mayor), Cr Blair Barker, Cr Bill Bennett,

                     Cr Raylene Carr, Cr Prue Cutts, Cr Sharon Ellis, Cr Tina Liu,

                     Cr Denise Massoud, Cr Andrew Munroe, Cr Ben Stennett

 

Ms Noelene Duff

Chief Executive Officer

 

Audio Recording of Meeting and Disclaimer

Councillors and members of the public please note that in order to provide greater access to Council debate and decision making and encouraging openness and transparency:

  • Formal Public Committee and Council meetings are audio recorded and the recordings (except for Confidential meetings) are uploaded and available on Council’s website
  • Opinions expressed or statements made by individual persons during a meeting are not the opinions or statements of Whitehorse City Council and therefore Council accepts no liability.

 


Whitehorse City Council

Ordinary Council Minutes                                                                                21 May 2018

 

TABLE OF CONTENTS

 

1          PRAYER. 2

2          WELCOME AND APOLOGIES. 2

3          DISCLOSURE OF CONFLICT OF INTERESTS. 2

4          CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS. 2

5          RESPONSES TO QUESTIONS. 3

6          Notices of Motion.. 3

7          Petitions. 3

8          Urgent Business. 3

9          Council Reports. 4

9.1       Corporate Reports. 4

9.1.1       Quarterly Performance Report for the quarter ended 31 March 2018. 4

9.1.2       Energy Contracts including Electricity, Gas and Public Lighting. 6

9.1.3       Supplementary Valuation Quarterly Report- 1 January 2018 to 31 March 2018. 9

9.1.4       Delegated Decisions March 2018. 11

10        Reports from Delegates, Special Committee Recommendations and Assembly of Councillors Records  26

10.1        Reports by Delegates. 26

10.2        Recommendation from the Special Committee of Council Meeting of 14 May 2018. 27

10.3        Record of Assembly of Councillors. 27

11        Reports on Conferences/Seminars Attendance. 29

12        Confidential Reports. 29

12.1        Contractual Matter. 30

12.2        Confidential Matter. 30

13        Close Meeting.. 30

 


Whitehorse City Council

Ordinary Council Minutes                                                                                21 May 2018

 

Meeting opened at 7.00pm

 

Present:   Cr Davenport (Mayor), Cr Barker, Cr Bennett, Cr Carr, Cr Cutts, Cr Ellis, Cr Liu,

               Cr Massoud, Cr Munroe, Cr Stennett

1            PRAYER

 

1a           Prayer for Council

 

We give thanks, O God, for the Men and Women of the past whose generous devotion to the common good has been the making of our City.

 

Grant that our own generation may build worthily on the foundations they have laid.

 

Direct our minds that all we plan and determine, is for the wellbeing of our City.

 

Amen.

 

 

1b           Aboriginal Reconciliation Statement

 

“In the spirit of reconciliation Whitehorse City Council acknowledges the Wurundjeri people as the traditional custodians of the land we are meeting on. We pay our respects to their Elders past and present.”

 

2            WELCOME AND APOLOGIES

The Mayor welcomed all

APOLOGIES: Nil 

3            DISCLOSURE OF CONFLICT OF INTERESTS

None disclosed

4            CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

Minutes of the Ordinary Council Meeting 23 April 2018 and Confidential Ordinary Council Meeting 23 April 2018.

Council Resolution

Moved by Cr Liu, Seconded by Cr Ellis

That the minutes of the Ordinary Council Meeting 23 April 2018 and Confidential Ordinary Council Meeting 23 April 2018 having been circulated now be confirmed.

Carried Unanimously

 


 

5            RESPONSES TO QUESTIONS

Nil

6            Notices of Motion

Nil

7            Petitions 

Nil

8            Urgent Business

Nil

 

 


Whitehorse City Council

Ordinary Council Minutes                                                                                                               21 May 2018

 

9            Council Reports

 

9.1         Corporate Reports

9.1.1      Quarterly Performance Report for the quarter ended 31 March 2018

FILE NUMBER: 18/69679
ATTACHMENT

 

SUMMARY

The purpose of this report is to brief Council on the performance against the Council Plan 2017-21 and the Annual Budget 2017/18 for the quarter ended 31 March 2018.

Council Resolution

Moved by Cr Stennett, Seconded by Cr Massoud

That Council note the Quarterly Performance Report for the quarter ended 31 March 2018, as attached.

Carried Unanimously

 

background

The Quarterly Performance Report for the quarter ended 31 March 2018 provides a detailed report of performance against the major initiatives and initiatives identified in the Annual Budget 2017/18. These major initiatives and initiatives contribute to the achievement of the Council Plan 2017-21. Therefore, the Quarterly Performance Report reviews Council’s performance against the Council Plan and the Annual Plan, pursuant to sections 131(3) (a) (ii) and 138 of the Local Government Act 1989.

The financial section of the Quarterly Performance Report has been prepared on an accruals basis to ensure accurate matching of income and expenditure, both operating and capital, for the year-to-date ended 31 March 2018. Furthermore, the financial section is prepared on the basis of year-to-date, year-end projection, cash and key balance sheet items, and analysing trends against budget.

DISCUSSION

Performance against Council Plan

The Annual Plan, which is a part of the Annual Budget 2017/18, identifies 37 major initiatives and initiatives which contribute to the achievement of the strategic directions and goals (strategic objectives) of the Council Plan 2017-21. Of the 37 major initiatives and initiatives in the Annual Budget 2017/18, 5 are complete, 28 are on track, 1 is below target, 2 have been deferred, and 1 is not yet due to commence.

Highlights for the quarter included:

§ Bennettswood Reserve Pavilion Redevelopment - Construction is complete and new pavilion has been handed over to tenant clubs. Removal of the existing pavilion can now be carried out.

§ Municipal Tree Wide Study Recommendations - The Minister for Planning approved interim tree protection controls on 8 February 2018.  Further work is being undertaken to provide justification to the Minister for permanent controls.

§ Nunawading Community Hub Redevelopment – Contractor Expression of Interest process completed in March 2018.  Five contractors have been shortlisted.

§ Local Business and Community Events - Whitehorse "Boost your Business" 2018 Program was held in March.  5 Business Workshops were delivered on topics covering Visitation & Tourism, Business Networking, Attracting Customers to your Business, Staff & Employment and Increasing Traffic to your Business Website.  The "Boost your Business" Program attracted over 120 business participants.

Performance against Annual Budget

The year to date financial result at 31 March was favourable to budget by $9.79m. This primarily reflects $2.73m additional contributions, $1.57m additional grants, and a mix of savings and timing differences on year to date materials and services costs ($2.25m) and employee costs ($2.23m).

As at 31 March 2018, actual capital YTD expenditure was $22.65m, which is slightly lower than the YTD forecast of $27.14m.  Actual capital YTD expenditure represents 55% of the total available capital funding. Total capital commitment stands at $31.39m which equates to 76.2% of total available capital funding.

 

 

Attachment

1        Quarterly Performance Report - Q3 January - March 2018   


Whitehorse City Council

Ordinary Council Minutes                                                                                                               21 May 2018

 

9.1.2      Energy Contracts including Electricity, Gas and Public Lighting

 

 

SUMMARY

To consider an offer from Procurement Australia for the supply of retail electricity, natural gas and associated services and to recommend endorsement of the signing of a supply agreement with AGL Pty Ltd / AGL Sales Pty Ltd (ABN 88 090 538 337) for Large Market Electricity & Gas and Public Lighting and Origin Energy Electricity Ltd (ABN 33 071 052 287) for Small Market Electricity & Gas Sites on a fixed rate basis. The contract is for a two year period commencing from 1 July 2018 and can be extended for a further one year period at Council’s discretion.

 

Council Resolution

Moved by Cr Bennett, Seconded by Cr Liu

That Council:

1.    Accept the offer from MAPS Group Ltd (ABN 45 058 335 363), trading as Procurement Australia, for the supply of retail electricity, natural gas and associated services and endorse the signing of a supply agreement with AGL Pty Ltd / AGL Sales Pty Ltd and Origin Energy Electricity Ltd on a fixed rate basis for a period of two years.

2.    Note that Council have instructed Procurement Australia to remove the purchase of Green Power as per Council Resolution 19 March 2018.

3.    Note that officers will evaluate progressive purchasing options – a dynamic pricing model - and alternate long-term strategic procurement models in advance of the Procurement Australia 30 June 2020 contract expiration.

4.    Delegate the execution of all agency letters and contractual documentation in relation to Energy Costs (including electricity, gas and public lighting) to the Chief Executive Officer.

Carried Unanimously

 

background

Council engaged Procurement Australia (PA) in August 2015 as their agent for the delivery of Electricity Supply, Natural Gas and Associated Services effective from July 2016. AGL was awarded the contract to provide the services (PA contract 1407/0614). Council is currently in year 3 of a 3 + 1 year contract culminating in June 2018 due to PA exercising their right not to extend the current contract and to re-tender to the open market.

On 28 February 2018 a tender was conducted by PA on behalf of 144 participating members located in or having energy requirements in Western Australia, South Australia, Victoria, New South Wales and Queensland with a total of 595GWh of electricity and 1,577 TJ of natural gas. The contract delivers an optimum outcome as a result of aggregated purchasing power that Council would not be able to match by tendering on its own. The total estimated expenditure under the contract is just under $150,000,000 per annum.

DISCUSSION

PA advertised tenders in the Melbourne Herald Sun on Wednesday 28 February 2018 and the Sydney Morning Herald on Tuesday 27 February 2018. Tenders closed Tuesday 20 March for Large Market Sites and Public Lighting and on Wednesday 4 April 2018 for Small Market Sites. Seven tenders were received.


 

The tenders were evaluated by a panel including one member representing the Corporate/Private Sector, two members representing Local Government, one member representing the Higher Education Sector and two members from SavvyPlus Consulting, a specialist energy consulting firm.

The following criteria applied:

·       Price;

·       Customer Focus;

·       Corporate Responsibility; and

·       Contractors Performance.

The overall weighting for price was 65% and non-price was 35%.

On 30 April 2018, Council officers attended an Energy Services Forum at which PA presented their tender recommendations and invited comments. The tender results indicated that there had been excellent electricity contestability, relatively stable gas pricing and whilst there is still a significant price hike in year one for electricity it wasn’t as high as previously thought and the offer included fixed price reductions for year two (see below under financial implications).

AGL Pty Ltd / AGL Sales Pty Ltd was selected for Large Market Electricity & Gas Sites and Public Lighting and Origin Energy Electricity Ltd for Small Market Sites (PA Contract 2106/0634). Third parties wishing to participate in the contract are required to sign a supply agreement with each of these companies within 14 days of receipt of the agreements.

Through PA’s aggregated purchasing power a tender result has been achieved which is considered to represent fair value in an unpredictable and somewhat volatile energy market. With regard to Electricity the tender pricing will remain fixed for the first year at a higher rate and will drop marginally in the second year. Natural Gas pricing includes a fixed term rate for the first year and then prices subject to CPI from January each year. Network and metering charges are non-contestable and are passed through based on the rates which are gazetted via an Act of Parliament by the various network distribution businesses.

CONSULTATION

Consultation has occurred within Council’s Finance & Corporate Performance area and Sustainability area and with a number of subject matter experts within the Energy Services industry including, SavvyPlus Consulting, Carbonetix and the Trans-Tasman Energy Group.

FINANCIAL IMPLICATIONS

Using the preferred suppliers from the national contract provides Council with the most cost effective financial outcome. The total estimated expenditure under this contract over the initial two year contract term is Large Sites Electricity - $1,963,073, Public Lighting – $1,362,380, Small Sites Electricity – $710,850, Large Sites Gas – $1,113,963 and Small Sites Gas – $250,406 with a total of $5,400,672. This is an increase for 2018/19 of approximately 28% over the prior year however, there will be a decrease of approximately 4% in 2019/220 in the second year of the contract relative to 2018/19.

The tariff charges are indicated as below. Note that – for the purpose of comparatives - Green Power expenditure is not included in any of the years listed below. Annual Green Power was approximately $385,000pa. Council will instruct Procurement Australia to remove the purchase of Green Power under the new contractual arrangement as per the Council resolution 19 March 2018.


 

Retail Electricity Large Sites ($/MWh)

Financial Year

2017 / 2018

2018 / 2019

2019 / 2020

Rate (Peak) ($/MWh)

52.00

107.67

94.18

Whitehorse Spend ($)

757,558

1,021,717

941,356

Retail Electricity Small Sites ($/MWh)

Financial Year

2017 / 2018

2018 / 2019

2019 / 2020

Whitehorse Spend ($)

300,113

369,713

341,137

Public Lighting ($/MWh)

Financial Year

2017 / 2018

2018 / 2019

2019 / 2020

Rate (Peak and Off-Peak) ($/MWh)

35.587

79.70

70.16

Whitehorse Spend ($)

560,268

701,089

661,291

Natural Gas Large Sites ($/GJ)

Financial Year

2017 / 2018

2018 / 2019

2019 / 2020

Rate (Anytime) ($/MWh)

7.49

9.4857

9.872

Whitehorse Spend ($)

442,376

540,200

572,763

Natural Gas Small Sites ($/GJ)

Financial Year

2017 / 2018

2018 / 2019

2019 / 2020

Whitehorse Spend ($)

101,951

124,460

125,946

Note:      Commodity pricing is unavailable for small sites for both electricity and gas due to the bundling nature of the contracts.

POLICY IMPLICATIONS

The process undertaken by Procurement Australia is consistent with Council’s Procurement Policy and the Local Government Act 1989.

 

 

  


Whitehorse City Council

Ordinary Council Minutes                                                                                                               21 May 2018

 

9.1.3      Supplementary Valuation Quarterly Report- 1 January 2018 to 31 March 2018

FILE NUMBER: SF16/746#02

 

SUMMARY

 

This report presents supplementary valuations undertaken and recommends adjustment of rate records. The supplementary valuations have been carried out on properties in accordance with Section 13DF of the Valuation of Land Act 1960.

 

Council Resolution

Moved by Cr Ellis, Seconded by Cr Massoud

That Council:

1.    Note and accept the supplementary valuations undertaken during the period commencing 1 January 2018 to 31 March 2018.

2.    Authorise the rate records to be adjusted to take account of the supplementary valuations returned.

Carried Unanimously

 

background

Item 1.11 of the Schedule of Powers contained within the Chief Executive Officer’s Instrument of Delegation adopted by Council on 21 August 2017 states the following:

“The delegate must not determine the issue, take the action or do the act or thing if the issue, action, act or thing is an issue, action, act or thing which involves:

 

·       The return of the general valuation and any supplementary valuations.”

This report relates to supplementary valuations undertaken by Council in accordance with the Valuation of Land Act 1960 for the period from 1 January 2018 to 31 March 2018.

DISCUSSION

Supplementary valuations are conducted regularly throughout the financial year to maintain the equity and accuracy of Council’s rating valuation base. 

Supplementary valuations are primarily due to construction, subdivision and/or planning activities.

The supplementary valuations undertaken are summarized in Table #1 below.

Table # 1: Supplementary Valuations completed between: 1 January 2018 and 31 March 2018

Supplementary Valuation Reference

Number of Assessments

SITE VALUE

C.I.V.

N.A.V.

1 March 2018

209

$ 300,302,500

$ 342,897,500

$ 17,461,025

Supplementary Valuations Total

209

$ 300,302,500

$ 342,897,500

$ 17,461,025

 


 

CONSULTATION

The legislative requirement for Council to complete supplementary valuations is contained within the Valuation of Land Act 1960.  All supplementary valuations contained in this report have been undertaken in accordance with the 2016 Valuation Best Practice Specifications Guidelines.

FINANCIAL IMPLICATIONS

The total change to the Capital Improved Value (CIV) caused by the supplementary valuations undertaken is an increase of $74,999,000. 

This change in CIV has generated an additional $43,168 of supplementary rate income. 

A summary of Council’s valuation totals for all rateable properties and non-rateable properties are set out below in Table #2, Table #3 and Table #4. 

Table #2: Valuation totals as at 1 January 2018

BREAKDOWN

Number of assessments

SITE VALUE

C.I.V.

N.A.V.

Rateable

73,406

$47,417,902,200

$65,392,204,500

$ 3,379,214,050

Non Rateable

 1,074

$3,104,620,000

$3,515,929,500

$199,796,600

Municipal Total

74,480

$50,522,522,200

$68,908,134,000

$3,579,010,650

Table#3 Change to valuation totals due to supplementary valuations between: 1 January 2018 to 31 March 2018

Supplementary Valuations

Number of assessments subject to Supplementary Valuation

 

Change to Site Value

Change to CIV

Change to NAV

 

209

 $ 52,810,500

      $ 74,999,000

            $3,542,350

Table #4: Valuation totals as at 31 March 2018

NEW BREAKDOWN

Number of assessments

SITE VALUE

C.I.V.

N.A.V.

New Rateable

73,436

$47,471,095,200

$65,467,656,000

$ 3,382,649,650

New Non Rateable

 1,074

$3,104,237,500

$3,515,477,000

$199,903,350

New Municipal Total

74,510

$50,575,332,700

$68,983,133,000

$3,582,553,000

NB: Supplementary valuations on non-rateable properties are recorded on Council’s rating system and their totals are included in the supplementary valuation reports.  This is because non-rateable properties may incur a Fire Service Property Levy in accordance with the Fire Services Property Levy Act 2012.

POLICY IMPLICATIONS

The Valuations have been undertaken in accordance with the legislative requirements of the Valuation of Land Act 1960.

 

 

  


Whitehorse City Council

Ordinary Council Minutes                                                                                                               21 May 2018

 

9.1.4      Delegated Decisions March 2018

 

 

SUMMARY

The following activity was undertaken by officers under delegated authority during March 2018.

 

Council Resolution

Moved by Cr Ellis, Seconded by Cr Liu

That the report of decisions made by officers under Instruments of Delegation for the month of March 2018 be noted.

 

Carried Unanimously

 

DELEGATION

FUNCTION

Number for March 2017

Number for March 2018

Planning and Environment Act 1987

Delegated Decisions

174

86

Strategic Planning Decisions

Nil

Nil

Telecommunications Act 1997

 

Nil

Nil

Subdivision Act 1988

 

16

17

Gaming Control Act 1991

 

Nil

Nil

Building Act 1993

Dispensations & Applications to Building Control Commission

81

52

Liquor Control Reform Act 1998

Objections and Prosecutions

Nil

1

Food Act 1984

Food Act Orders

9

4

Public Health & Wellbeing Act 2008

Improvement /

Prohibition Notices

3

2

Local Government Act 1989

Temporary Road Closures

10

3

Other Delegations

CEO Signed Contracts between $150,000 - $500,000

1

Nil

Property Sales and Leases

4

1

Documents to which Council seal affixed

2

Nil

Vendor Payments

1381

1572

Parking Amendments

8

15

Parking Infringements written off (not able to be collected)

378

314


 

DELEGATED DECISIONS MADE ON PLANNING APPLICATIONS MARCH 2018

All decisions are the subject of conditions which may in some circumstances alter the use of development approved, or specific grounds of refusal is an application is not supported.

 

Appl No.

Date

Decision

Street Address

Ward

Proposed Use or

Development

Appl

Type

WH/2017/815

16-03-18

Application Lapsed

10 Delhi Street Mitcham Vic 3132

Springfield

Buildings and works to a dwelling on a lot less than 300sqm (Retrospective)

Single Dwelling < 300m2

WH/2001/12547/C

20-03-18

Delegate Approval - S72 Amendment

1/9 Tasman Avenue Nunawading Vic 3131

Springfield

Construction of one new dwelling to the rear of the existing dwelling

Permit Amendment

WH/2008/230/A

28-03-18

Delegate Approval - S72 Amendment

379 Canterbury Road Forest Hill Vic 3131

Springfield

Construction of 2 double storey dwellings to the rear of the existing dwelling

Permit Amendment

WH/2011/277/A

13-03-18

Delegate Approval - S72 Amendment

1 Overland Drive Vermont South Vic 3133

Morack

Construction of three (3) double storey dwellings

Permit Amendment

WH/2014/881/A

29-03-18

Delegate Approval - S72 Amendment

60 Main Street Blackburn Vic 3130

Central

Buildings and works for construction of three double storey dwellings & removal of vegetation

Permit Amendment

WH/2015/11/C

23-03-18

Delegate Approval - S72 Amendment

31 Ashley Street Box Hill North Vic 3129

Elgar

Construction of Three (3) Double Storey Dwellings

Permit Amendment

WH/2015/41/B

20-03-18

Delegate Approval - S72 Amendment

23 Pippin Avenue Burwood East Vic 3151

Riversdale

Construction of two (2) double storey dwellings

Permit Amendment

WH/2016/1111/A

05-03-18

Delegate Approval - S72 Amendment

4 Donald Street Blackburn South Vic 3130

Central

Construction of three dwellings

Permit Amendment

WH/2017/1032/A

16-03-18

Delegate Approval - S72 Amendment

1 Murray Drive Burwood Vic 3125

Riversdale

To build a pergola over an existing deck on a lot under 300sqm

Permit Amendment


 

Appl No.

Date

Decision

Street Address

Ward

Proposed Use or

Development

Appl

Type

WH/2017/19/A

19-03-18

Delegate Approval - S72 Amendment

201 Mahoneys Road Forest Hill Vic 3131

Morack

The development of two church bell towers

Permit Amendment

WH/2013/965/A

23-03-18

Delegate NOD Issued

125 Brunswick Road Mitcham Vic 3132

Springfield

Construction of three dwellings comprising two double storey & one single storey dwellings

Permit Amendment

WH/2016/1128

19-03-18

Delegate NOD Issued

3 Minna Street Blackburn VIC 3130

Central

Construction of 10, three storey dwellings

Multiple Dwellings

WH/2017/381

27-03-18

Delegate NOD Issued

21 Frank Street Box Hill South Vic 3128

Riversdale

The construction of two (2) dwellings (one - two storeys plus basement and one - two storeys).

Multiple Dwellings

WH/2017/389

13-03-18

Delegate NOD Issued

27 Olympiad Crescent Box Hill North Vic 3129

Elgar

Construction of two double storey dwellings

Multiple Dwellings

WH/2017/424

07-03-18

Delegate NOD Issued

419 Mont Albert Road Mont Albert Vic 3127

Elgar

Buildings and works in the Heritage Overlay 151

Heritage

WH/2017/496

13-03-18

Delegate NOD Issued

14 Greenwood Street Burwood Vic 3125

Riversdale

Construction of three double storey dwellings and tree removal

Multiple Dwellings

WH/2017/505

13-03-18

Delegate NOD Issued

47 Stanley Grove Blackburn Vic 3130

Central

Construction of three (3) double storey dwellings and tree removal

Multiple Dwellings

WH/2017/534

29-03-18

Delegate NOD Issued

54 Hilltop Crescent Burwood East Vic 3151

Riversdale

Construction of two double storey dwellings

Multiple Dwellings

WH/2017/541

21-03-18

Delegate NOD Issued

79 Medway Street Box Hill North VIC 3129

Elgar

Development of Three (3) Double Storey Dwellings and Removal of Vegetation

Multiple Dwellings


 

Appl No.

Date

Decision

Street Address

Ward

Proposed Use or

Development

Appl

Type

WH/2017/542

15-03-18

Delegate NOD Issued

584 Elgar Road Box Hill North Vic 3129

Elgar

Use and development for a child care centre and alteration of access to a Road Zone

Child Care Centre

WH/2017/699

28-03-18

Delegate NOD Issued

171 Dorking Road Box Hill North VIC 3129

Elgar

Construction of two dwellings on a lot, tree removal and construction of a front fence within 4m of a protected tree

Multiple Dwellings

WH/2017/743

26-03-18

Delegate NOD Issued

27 Evelina Street Mont Albert North Vic 3129

Elgar

Construct Three (3) Double Storey Dwellings

Multiple Dwellings

WH/2017/753

19-03-18

Delegate NOD Issued

445 Highbury Road Burwood East Vic 3151

Riversdale

Construction of one dwelling to the rear of existing dwelling

Multiple Dwellings

WH/2017/757

27-03-18

Delegate NOD Issued

6 Pheasant Street Burwood Vic 3125

Riversdale

Construction of two double storey dwellings

Multiple Dwellings

WH/2017/797

06-03-18

Delegate NOD Issued

455-457 Springfield Road Mitcham Vic 3132

Springfield

Buildings and works associated with the construction of an extension to an existing place of assembly (existing use rights) within a Vegetation Protection Overlay (VPO) and Significant Landscape Overlay (SLO9)

Residential (Other)

WH/2017/948

21-03-18

Delegate NOD Issued

142 Junction Road Nunawading Vic 3131

Springfield

Construction of a double storey dwelling to the rear of existing dwelling.

Multiple Dwellings


 

Appl No.

Date

Decision

Street Address

Ward

Proposed Use or

Development

Appl

Type

WH/2017/984

16-03-18

Delegate NOD Issued

14 Cornfield Grove Box Hill South Vic 3128

Riversdale

Construction of two double storey dwellings

Multiple Dwellings

WH/2016/1154

27-03-18

Delegate Permit Issued

78 Middleborough Road Burwood East Vic 3151

Riversdale

Subdivision of the land into 16 lots

Subdivision

WH/2016/473

26-03-18

Delegate Permit Issued

78 Middleborough Road Burwood East Vic 3151

Riversdale

Subdivision of the land into two lots

Subdivision

WH/2016/991

13-03-18

Delegate Permit Issued

6 Nelson Road Box Hill Vic 3128

Elgar

Buildings and works to construct an eleven storey building, use of land for education centre, office and food and drink premises (cafe), and reduction in car parking

Multiple Dwellings

WH/2017/232

06-03-18

Delegate Permit Issued

259 Middleborough Road Box Hill South Vic 3128

Riversdale

The construction of buildings and works (multi-level car park), the display of business identification signage and alteration of access to a road in a Road Zone, Category 1

Industrial

WH/2017/450

06-03-18

Delegate Permit Issued

7 Karen Street Box Hill North Vic 3129

Elgar

Construction of a second double storey dwelling

Multiple Dwellings

WH/2017/459

20-03-18

Delegate Permit Issued

17 View Road Vermont Vic 3133

Morack

Construction of Two (2) Double Storey Dwellings, Subdivision of Land into Two Lots and Removal of Vegetation

Multiple Dwellings

 


 

 

Appl No.

Date

Decision

Street Address

Ward

Proposed Use or

Development

Appl

Type

WH/2017/484

26-03-18

Delegate Permit Issued

27 Stanley Road Vermont South Vic 3133

Morack

Construction of two (2) dwellings and tree removal

Multiple Dwellings

WH/2017/569

08-03-18

Delegate Permit Issued

54 Rutland Road Box Hill Vic 3128

Elgar

Buildings and works for a third level extension to an existing building, fence and two satellite dishes

Business

WH/2017/570

13-03-18

Delegate Permit Issued

7 Farleigh Avenue Burwood Vic 3125

Riversdale

Construction of three (3) double storey dwellings and tree removal

Multiple Dwellings

WH/2017/749

16-03-18

Delegate Permit Issued

23 Gay Street Blackburn North Vic 3130

Central

Construction of two double storey dwellings and front fence and tree removal

Multiple Dwellings

WH/2017/780

29-03-18

Delegate Permit Issued

52-54 South Parade Blackburn Vic 3130

Central

Development of Two or More Dwellings on a Lot

Multiple Dwellings

WH/2017/823

27-03-18

Delegate Permit Issued

1/40 Gissing Street Blackburn South Vic 3130

Central

Extension to a property under 500sqm land size

Single Dwelling < 300m2

WH/2017/831

06-03-18

Delegate Permit Issued

23-25 Burwood Highway Burwood Vic 3125

Riversdale

Change of use to an indoor recreation facility (group fitness training)

Business

WH/2017/841

31-03-18

Delegate Permit Issued

75-77 Carrington Road Box Hill Vic 3128

Elgar

Two lot subdivision

Subdivision

WH/2017/923

13-03-18

Delegate Permit Issued

351 Burwood Highway Forest Hill Vic 3131

Morack

Buildings and works of a disability access ramp and decking

Business


 

Appl No.

Date

Decision

Street Address

Ward

Proposed Use or

Development

Appl

Type

WH/2017/985

26-03-18

Delegate Permit Issued

86 Lake Road Blackburn Vic 3130

Central

Buildings and works to construct a 2.1 metre high steel front fence

VicSmart - General Application

WH/2018/104

05-03-18

Delegate Permit Issued

6 Grove Street Vermont Vic  3133

Springfield

Removal of one tree in SLO9

VicSmart - General Application

WH/2018/109

07-03-18

Delegate Permit Issued

10 Inga Street Burwood East Vic 3151

Riversdale

Removal of Vegetation (1 Tree) within a Significant Landscape Overlay

VicSmart - General Application

WH/2018/115

13-03-18

Delegate Permit Issued

21 Starling Street Burwood Vic 3125

Riversdale

To remove one tree in slo9 (Tree 2)

VicSmart - General Application

WH/2018/119

08-03-18

Delegate Permit Issued

32 Reserve Avenue Mitcham Vic 3132

Springfield

Removal of a tree

VicSmart - General Application

WH/2018/120

16-03-18

Delegate Permit Issued

33 Larch Street Blackburn Vic 3130

Central

Removal of one tree in a Vegetation Protection Overlay Schedule 3 (VPO3)

VicSmart - General Application

WH/2018/121

16-03-18

Delegate Permit Issued

12 Glen Ebor Avenue Blackburn Vic 3130

Central

Removal of 1 palm tree

VicSmart - General Application

WH/2018/125

14-03-18

Delegate Permit Issued

7 Stanley Grove Blackburn Vic 3130

Central

Tree Removal

VicSmart - General Application

WH/2018/126

20-03-18

Delegate Permit Issued

3 Hill Street Box Hill South Vic 3128

Riversdale

Removal of one tree

VicSmart - General Application

WH/2018/135

23-03-18

Delegate Permit Issued

4 Coral Court Vermont South Vic 3133

Morack

Removal of a tree (protected under SLO9)

VicSmart - General Application

WH/2018/136

23-03-18

Delegate Permit Issued

29 Christa Avenue Burwood East Vic 3151

Morack

Tree Removal

VicSmart - General Application


 

Appl No.

Date

Decision

Street Address

Ward

Proposed Use or

Development

Appl

Type

WH/2018/137

27-03-18

Delegate Permit Issued

49 Shady Grove Nunawading Vic 3131

Springfield

Removal of one tree

VicSmart - General Application

WH/2018/138

27-03-18

Delegate Permit Issued

49 Shady Grove Nunawading Vic 3131

Springfield

Removal of one tree

VicSmart - General Application

WH/2018/143

23-03-18

Delegate Permit Issued

49 Denis Street Mitcham Vic 3132

Springfield

Removal of One (1) Tree within Significant Landscape Overlay Schedule 9

VicSmart - General Application

WH/2018/149

29-03-18

Delegate Permit Issued

177 Holland Road Burwood East Vic 3151

Riversdale

Two Lot Subdivision

VicSmart - Subdivision

WH/2018/150

23-03-18

Delegate Permit Issued

17 Lynette Street Nunawading Vic 3131

Springfield

Removal of One (1) Tree within Significant Landscape Overlay Schedule 9

VicSmart - General Application

WH/2018/163

26-03-18

Delegate Permit Issued

1 Jocelyn Court Forest Hill Vic 3131

Springfield

Removal of a tree

VicSmart - General Application

WH/2018/166

29-03-18

Delegate Permit Issued

6 Gracehill Avenue Burwood Vic 3125

Riversdale

Removal of one tree

VicSmart - General Application

WH/2018/167

27-03-18

Delegate Permit Issued

6 Morrie Crescent Blackburn North Vic 3130

Central

Removal of one (1) tree

VicSmart - General Application

WH/2018/168

28-03-18

Delegate Permit Issued

38 Heathfield Rise Box Hill North Vic 3129

Elgar

Tree Removal

VicSmart - General Application

WH/2018/195

29-03-18

Delegate Permit Issued

33 The Avenue Blackburn VIC 3130

Central

Replacement of existing garden shed

VicSmart - General Application

WH/2018/25

28-03-18

Delegate Permit Issued

40 Main Street Box Hill Vic 3128

Elgar

Replace existing shopfront signage by new ones. Recladding shopfront wall finish

Business


 

Appl No.

Date

Decision

Street Address

Ward

Proposed Use or

Development

Appl

Type

WH/2018/74

06-03-18

Delegate Permit Issued

1 Charlnet Drive Vermont South Vic 3133

Morack

Removal of sewerage easement as per attached Plan

Subdivision

WH/2018/75

14-03-18

Delegate Permit Issued

19 Ceylon Street Nunawading Vic 3131

Springfield

Extension to existing warehouse and reduction in car parking space requirement

VicSmart - General Application

WH/2018/85

05-03-18

Delegate Permit Issued

8 Black Street Mont Albert Vic 3127

Elgar

Buildings and Works (Alterations to Front Porch) in a Heritage Overlay

VicSmart - General Application

WH/2018/88

01-03-18

Delegate Permit Issued

38 Landale Street Box Hill Vic 3128

Elgar

Change external paint colours and build new front fence in HO101 area

VicSmart - General Application

WH/2018/9

06-03-18

Delegate Permit Issued

6 Queen Street Blackburn Vic 3130

Central

19 Lot multi-storey subdivision

Subdivision

WH/2018/98

01-03-18

Delegate Permit Issued

20 Forest Road Blackburn Vic 3130

Central

Buildings and Works (Construction of Swimming Pool & Decking) within SBO

VicSmart - General Application

WH/2012/459/A

27-03-18

Delegate Refusal Issued

3/31 Shady Grove Nunawading  Vic 3131

Springfield

Construction of three double storey dwellings

Permit Amendment

WH/2017/1043

27-03-18

Delegate Refusal Issued

16-18 Grove Street Vermont Vic 3133

Springfield

Construction of a second dwelling, associated vegetation removal, and two lot subdivision

Multiple Dwellings

WH/2017/618

29-03-18

Delegate Refusal Issued

41 Williams Road Blackburn Vic 3130

Central

Construction of three double storey dwellings, tree removal and buildings and works within 4 metres of protected trees

Multiple Dwellings


 

Appl No.

Date

Decision

Street Address

Ward

Proposed Use or

Development

Appl

Type

WH/2017/741

22-03-18

Delegate Refusal Issued

11 Eugenia Street Nunawading Vic 3131

Springfield

Construction of one double storey dwelling to the rear of existing dwelling and tree removal

Multiple Dwellings

WH/2017/742

09-03-18

Delegate Refusal Issued

529 Mitcham Road Vermont Vic 3133

Springfield

the use and development of the land for the purpose of a childcare centre,  removal of vegetation , a reduction of car parking, and alteration of access to a road in a Road Zone, Category 1

Child Care Centre

WH/2017/836

21-03-18

Delegate Refusal Issued

2/11 Travers Crescent Burwood East Vic 3151

Morack

The construction of fifteen (15), three-storey dwellings and tree removal

Multiple Dwellings

WH/2017/852

29-03-18

Delegate Refusal Issued

41A Foch Street Box Hill South Vic 3128

Riversdale

Construction of one (1) dwelling on a lot

Single Dwelling < 300m2

WH/2018/116

13-03-18

Delegate Refusal Issued

21 Starling Street Burwood Vic 3125

Riversdale

To remove one tree in slo9 (Tree 1)

VicSmart - General Application

WH/2018/148

23-03-18

Delegate Refusal Issued

17 Lynette Street Nunawading Vic 3131

Springfield

Removal of One (1) Tree within Significant Landscape Overlay Schedule 9

VicSmart - General Application

WH/2018/6

16-03-18

Delegate Refusal Issued

101 Rostrevor Parade Mont Albert North Vic 3129

Elgar

Development of the land for the construction of seven (7) dwellings, buildings and works (SLO9), removal of trees and a reduction of the visitor car parking requirements of clause 52.06

Multiple Dwellings

 


 

 

Appl No.

Date

Decision

Street Address

Ward

Proposed Use or

Development

Appl

Type

WH/2018/96

02-03-18

Delegate Refusal Issued

3/9 Baldwin Road Blackburn Vic 3130

Central

Remove one tree within SLO9

VicSmart - General Application

WH/2017/1013

19-03-18

No Permit Required

419 Springvale Road Forest Hill Vic 3131

Morack

Change of use to include wholesale and manufacture

Business

WH/2017/1027

06-03-18

No Permit Required

1/27 Glen Ebor Avenue Blackburn Vic 3130

Central

Construction of a deck at the rear of the existing dwelling and removal and replacement of awning over front door

Single Dwelling < 300m2

WH/2018/14

06-03-18

No Permit Required

849 Canterbury Road Box Hill Vic 3128

Elgar

Internal buildings and works, no permit required

Business

WH/2016/651/A

08-03-18

Withdrawn

14 Box Avenue Forest Hill Vic 3131

Morack

Construction of three double storey dwellings

Permit Amendment

BUILDING DISPENSATIONS/APPLICATIONS MARCH 2018

 

Address

Date

Ward

Result

29 Boyd Street, Blackburn South

26-03-18

Central

Consent Granted R411, R414

31 Elder Street, Blackburn

05-03-18

Central

Consent Granted R409

35 Main Street, Blackburn

14-03-18

Central

Consent Granted R424

39 Larch Street, Blackburn

14-03-18

Central

Consent Granted R414

41 Indra Road, Blackburn South

05-03-18

Central

Consent Granted R424

5 Dixon Grove, Blackburn

07-03-18

Central

Consent Granted R411

52 Swan Street, Blackburn South

29-03-18

Central

Consent Granted R411

62 Lee Ann Street, Forest Hill

09-03-18

Central

Consent Granted R414

12 Gerbera Court, Blackburn North

16-03-18

Central

Consent Refused R409

30 Katrina Street, Blackburn North

09-03-18

Central

Consent Refused R416

5 Dixon Grove, Blackburn

07-03-18

Central

Consent Refused R409

1/15-17 Sweetland Road, Box Hill

29-03-18

Elgar

Consent Granted R411

17 Cameron Road, Box Hill North

15-03-18

Elgar

Consent Granted R410, R409, R415

19 Benbrook Avenue, Mont Albert North

20-03-18

Elgar

Consent Granted R409, R415

28 Bundoran Parade, Mont Albert North

01-03-18

Elgar

Consent Granted R415, R410

545-563 Station Street, Box Hill

08-03-18

Elgar

Consent Granted R604

70 Tyne Street, Box Hill North

15-03-18

Elgar

Consent Granted R409

717-731 Station Street, Box Hill

28-03-18

Elgar

Consent Granted R422

9 Graham Place, Box Hill

02-03-18

Elgar

Consent Refused R424

 

Address

Date

Ward

Result

14 Gordon Street, Mont Albert

08-03-18

Elgar

Extension of Time Approved R409, R415, R411

17 Rutherglen Road, Vermont South

27-03-18

Morack

Consent Granted R426, R425

26 Mock Street, Forest Hill

27-03-18

Morack

Consent Granted R409

34/661-699 Highbury Road, Burwood East

29-03-18

Morack

Consent Granted R411

106 Husband Road, Forest Hill

02-03-18

Morack

Consent Refused R427, R409,R411, R424

1 Jenner Street, Blackburn South

26-03-18

Riversdale

Consent Granted R418

107 Warrigal Road, Surrey Hills

23-03-18

Riversdale

Consent Granted R427

13 Taylor Avenue, Burwood East

20-03-18

Riversdale

Consent Granted R409

23 Westminster Close, Blackburn South

02-03-18

Riversdale

Consent Granted R414

15 Venice Street, Box Hill South

01-03-18

Riversdale

Consent Refused R409

24 Rishon Avenue, Blackburn South

28-03-18

Riversdale

Consent Refused R409

14 Moresby Street, Mitcham

08-03-18

Springfield

Consent Granted R408, R414

24 Quarry Road, Mitcham

15-03-18

Springfield

Consent Granted R409

28 Compton Street, Nunawading

06-03-18

Springfield

Consent Granted R414

96 Esdale Street, Nunawading

05-03-18

Springfield

Consent Granted R411

37 Jubilee Street, Nunawading

19-03-18

Springfield

Consent Refused R409

96 Esdale Street, Nunawading

05-03-18

Springfield

Consent Refused R409

1 Owen Street, Mitcham

21-03-18

Springfield

Extension of Time Approved R414, R412, R411

 

 

DELEGATED DECISIONS MADE ON STRATEGIC PLANNING MATTERS – MARCH 2018

Under the Planning and Environment Act 1987 - Nil

REGISTER OF CONTRACTS SIGNED BY CEO DELEGATION MARCH 2018

Nil

 

REGISTER OF PROPERTY DOCUMENTS EXECUTED MARCH 2018

Property Address

Document Type

Document Detail

Fire Services Property Levy

 

 

Fire Services Property Levy Quarterly Remittance

Vendor Payment Authorisation Form

State Revenue Office

REGISTER OF DOCUMENTS AFFIXED WITH THE COUNCIL SEAL – MARCH 2018

 

Nil

 


 

PARKING RESTRICTIONS APPROVED BY DELEGATION MARCH 2018

 

Address:          Railway Road, Blackburn: from 56m west of Cottage Street to 12m east of George Street –  south side

Previously:      5 ‘2-Hour, 9am to 2.30pm, Monday to Friday & 8am to 1pm, Saturday’ parking spaces

Now:                5 ‘2-Hour, 8am to 6pm, Monday to Friday & 8am to 1pm, Saturday’ parking spaces

 

Address:          Railway Road, Blackburn: from 15m west of George Street to 41m east of Mary Street –  south side

Previously:      5 ‘Unrestricted’ parking spaces

Now:                5 ‘2-Hour, 8am to 6pm, Monday to Friday & 8am to 1pm, Saturday’ parking spaces

 

Address:          Railway Road, Blackburn: from 74m west of George Street to 17m east of Mary Street –  south side

Previously:      1 ‘1-Hour, 9am to 6pm, Monday to Saturday’ parking space

Now:                1 ‘2-Hour, 8am to 6pm, Monday to Friday & 8am to 1pm, Saturday’ parking space

 

Address:          Railway Road, Blackburn: from 10m west of Mary Street to 54m west of Mary Street –  south side

Previously:      6 ‘1-Hour, 8am to 6pm, Monday to Friday & 8am to 1pm, Saturday’ parking spaces

Now:                6 ‘2-Hour, 8am to 6pm, Monday to Friday & 8am to 1pm, Saturday’ parking spaces

 

Address:          Cumming Street, Burwood: from northern boundary of 45 Cumming Street to southern boundary of 45 Cumming Street – east side

Previously:      2 ‘1/2-Hour, 7.30am to 9pm, Monday to Saturday’ parking spaces

Now:                2 ‘Works Zone, 7am to 5pm, Monday to Saturday’ parking spaces

 

Address:          Middleborough Road, Blackburn South: from northern boundary of 264 Middleborough Road to southern boundary of 264 Middleborough Road – east side

Previously:      1 ‘2-Hour, 9am to 4.30pm, Monday to Friday & 1-Hour, 9am to 1pm, Saturday’ parking space

Now:                1 ‘Works Zone, 7am to 5pm, Monday to Saturday’ parking space

 

Address:          Kingsley Crescent, Mont Albert: from southern boundary of 35 Kingsley Crescent to northern boundary of 35 Kingsley Crescent – west side

Previously:      2 ‘Permit Zone’ parking spaces

Now:                2 ‘Works Zone, 7am to 5pm, Monday to Saturday’ parking spaces

 

Address:          Starling Street, Burwood: from 19m south of Burwood Highway to 47m south of Burwood Highway – west side

Previously:      4 ‘1/2-Hour, 8.30am to 5pm, Monday to Friday' parking spaces

Now:                4 ‘2-Hour, 8am to 6pm, Monday to Friday’ parking spaces

 

Address:          Starling Street, Burwood: from 60m south of Burwood Highway to 109m south of Burwood Highway – west side

Previously:      6 ‘No Stopping, 8am to 9am & 3pm to 4pm, School Days' parking spaces

Now:                6 ‘2-Hour, 8am to 6pm, Monday to Friday’ parking spaces

 


 

PARKING RESTRICTIONS APPROVED BY DELEGATION MARCH 2018 (CONT)

 

Address:          Starling Street, Burwood: from 109m south of Burwood Highway to 115m south of Burwood Highway – west side

Previously:      1 ‘1/4-Hour Disabled, 8.30am to 9.30am & 3pm to 4pm, Monday to Friday' parking space

Now:                1 ‘2-Hour, 8am to 6pm, Monday to Friday’ parking space

 

Address:          Starling Street, Burwood: from northern boundary of 10 Starling Street to 18m north of northern boundary of 10 Starling Street – west side

Previously:      3 ‘No Parking, 8am to 9am & 3pm to 4pm, School Days' parking spaces

Now:                3 ‘2-Hour, 8am to 6pm, Monday to Friday’ parking spaces

 

Address:          Starling Street, Burwood: from 19m south of Burwood Highway to northern boundary of 10 Starling Street – west side

Previously:      14 ‘1/2-Hour, 8.30am to 5pm, Monday to Friday' parking spaces

Now:                14 ‘2-Hour, 8am to 6pm, Monday to Friday’ parking spaces

 

Address:          Pheasant Street, Burwood: from 21m north of the northern boundary of 13 Pheasant Street to 13m south of Burwood Highway – east side

Previously:      15 ‘No Parking 8:30am to 9:30am & 3pm to 4pm, School Days’ and ‘No Stopping, 7am-12:30pm, Sunday’ parking spaces

Now:                15 ‘2-Hour, 8am to 6pm, Monday to Friday’ and ‘No Stopping, 7am to 12:30pm, Sunday’ parking spaces

 

Address:          Shipley Street, Box Hill: from northern boundary of 14 Nelson Road to 12m south of northern boundary of 12 Nelson Road – west side

Previously:      2 ‘2-Hour, Ticket, 8.30am to 6pm, Monday to Saturday' parking spaces

Now:                2 ‘Works Zone, 7am to 5pm, Monday to Saturday’ parking spaces

 

Address:          Shipley Street, Box Hill: from southern boundary of 14 Nelson Road to 6m south of the southern boundary of 14 Nelson Road – west side

Previously:      1 ‘1/4-Hour, 8.30am to 6pm, Monday to Saturday' parking space

Now:                1 ‘2-Hour, 8am to 6pm, Monday to Friday’ parking space


 

VENDOR PAYMENT SUMMARY – SUMS PAID DURING MARCH 2018

Date

Total Issued

Payments (direct debit, cheques or electronic funds transfer)

Transaction Type EFT/CHQ/DD

01/03/2018

$39,394.29

39

EFC

01/03/2018

$50,551.60

138

CHQ

01/03/2018

$1,171,930.04

44

EFT

01/03/2018

$48,400.00

1

EFT

06/03/2018

$145,658.47

1

EFT

08/03/2018

$27,903.50

28

EFC

08/03/2018

$131,895.19

83

CHQ

08/03/2018

$2,983,477.69

403

EFT

08/03/2018

$18,245.50

2

EFT

15/03/2018

$8,106.70

18

EFC

15/03/2018

$103,248.78

62

CHQ

15/03/2018

$299,464.08

32

EFT

16/03/2018

$6,666.55

2

EFT

19/03/2018

$1,381.45

1

CHQ

20/03/2018

$2,948.30

1

EFC

22/03/2018

$7,126,662.01

1

EFT

22/03/2018

$12,767.15

20

EFC

22/03/2018

$31,389.90

56

CHQ

22/03/2018

$591,901.53

54

EFT

22/03/2018

$4,396.05

1

CHQ

23/03/2018

$37,366.47

1

EFT

23/03/2018

$330.00

1

EFT

29/03/2018

$5,793.38

15

EFC

29/03/2018

$0.00

1

Tester to Neale

29/03/2018

$65,935.20

87

CHQ

29/03/2018

$1,392,628.60

1

EFT

29/03/2018

$5,320,988.91

479

EFT

GROSS

$19,629,431.34

1572

 

 

Monthly Lease Payments

$36,039.21

 

Direct Debit Payments

$168,620.28

 

 

 

CANCELLED PAYMENTS

$53,620.09

-51

NETT

$19,887,710.92

1521


Whitehorse City Council

Ordinary Council Minutes                                                                                21 May 2018

 

10          Reports from Delegates, Special Committee Recommendations and Assembly of Councillors Records

10.1       Reports by Delegates

 

(NB: Reports only from Councillors appointed by Council as delegates to community organisations/committees/groups)

 

10.1.1     Cr Ellis reported on her attendance at the Eastern Region Affordable Housing Alliance held on the 9 May 2018.

 

10.1.2     Cr Liu reported on her attendance at the:

·           Whitehorse Business Group monthly meeting held on 8 May 2018 where it was noted that Whitehorse received a Tertiary Business Skills Program Award.

·           Whitehorse Manningham Regional Library Corporation National Volunteer Week Event held on the 21 May 2018.

 

10.1.3     Cr Bennett reported on his attendance at the:

·           Eastern Region Group meeting held on the 27 April 2018.

·           Local Government Waste Management Forum held on the 10 May 2018.

·           Eastern Transport Coalition meeting held on the 17 May 2018.

 

10.1.4     Cr Stennett reported on his attendance at the:

·            Whitehorse Reconciliation Policy and Action Plan Advisory Committee held on the 9 May 2018.

·            Audit Advisory Committee held on the 21 May 2018.

 

10.1.5     Cr Carr reported on her attendance at the Domestic Animal Management Plan Advisory Committee held on the 9 May 2018.

 

10.1.6     Cr Cutts reported on her attendance at the:

·           Whitehorse Business Group meeting held on the 8 May 2018.

·           Whitehorse Manningham Regional Library Corporation  National Volunteer Week Event held on the 21 May 2018.

 

10.1.7     Cr Massoud reported on her attendance at the Audit Advisory Committee held on the 21 May 2018.

 

10.1.8     Cr Munroe report on his attendance at the:

·           Metropolitan Transport  Forum held on 2 May 2018. Where James Semple, City of Brimbank spoke about his experience with Transport NSW.

·           Municipal Association of Victoria (MAV) State Council meeting held on the 18 May 2018. Where the MAV State President provided an including details of recent MAV submissions, State Government Budget 2018, call to Parties and a proposed revision to the format of State Council starting next May.  There were 64 motions and 6 late motions submitted.

 

10.1.9     Cr Davenport reported on his attendance at the Eastern Region Group meeting held on the 27 April 2018.

 

Council Resolution

Moved by Cr Munroe, Seconded by Cr Cutts

That the reports from delegates be received and noted.

Carried Unanimously

 


Whitehorse City Council

Ordinary Council Minutes                                                                                21 May 2018

 

10.2       Recommendation from the Special Committee of Council Meeting of 14 May 2018

Nil

 

 10.3      Record of Assembly of Councillors

 

Meeting Date

Matter/s Discussed

Councillors Present

Officers Present

Disclosures of Conflict of Interest

Councillor /Officer attendance following disclosure

23-04-18

5.15 - 6.15pm

Future Plans for Box Hill Central

Cr Davenport (Mayor & Chair)

Cr Barker

Cr Bennett (arrived at 5.20pm)

Cr Carr (arrived at 5.20pm)

Cr Cutts (arrived at 5.25pm)

Cr Ellis (arrived at 5.28pm)

Cr Liu

Cr Massoud (arrived at 5.25pm)

Cr Munroe (arrived at 5.19pm)

N Duff

J Green

(AGMI) S Kinsey

P Smith

(AEMG&CS) M Baldwin

S Freud

T Peak

K Marriott

W Gerhard

D Shambrook

S McGrath

 

Nil

Nil

23-04-18

6.30 – 7.00pm

Councillor Informal Briefing Session

·  451-453 Belmore Rd, Mont Albert Nth (Lots 14 & 15 LP 29915 ECSS)

·  State Government Take2 pledge Program to support action on climate change

·  Surplus Government Land First Right of Refusal

Cr Davenport (Mayor & Chair)

Cr Barker

Cr Bennett

Cr Carr

Cr Cutts

Cr Ellis

Cr Liu

Cr Massoud

Cr Munroe

Cr Stennett

 

N Duff

J Green

(AGMI) S Kinsey

T Wilkinson

P Smith

(AEMG&CS) M Baldwin

S Freud

R Anania

D Seddon

T Johnson

S Cann

P Bennett

Nil

Nil

 

07-05-18

5.30 - 6.30pm

North East Link Authority

·  Presentation

Cr Davenport (Mayor & Chair)

Cr Barker

Cr Bennett

Cr Carr

Cr Cutts

Cr Ellis (arrived at 5.40pm)

Cr Liu

Cr Massoud

Cr Munroe

N Duff

J Green

P Warner

T Wilkinson

A De Fazio

S Freud

I Kostopoulos

J Nikas

L McGuinness

 

Nil

Nil


 

Meeting Date

Matter/s Discussed

Councillors Present

Officers Present

Disclosures of Conflict of Interest

Councillor /Officer attendance following disclosure

07-05-18

7.00 – 9.30pm

Strategic Planning Session

·  Audit Chair Bi-Annual Briefing

·  Domestic Animal Management Plan Survey Results

·  Emergency Management Legislative Update

·  Capital Works Update

·  Impact of Recycling Industry Changes to Council

Cr Davenport (Mayor & Chair)

Cr Barker

Cr Bennett

Cr Carr

Cr Cutts

Cr Ellis

Cr Liu

Cr Massoud

Cr Munroe

Cr Stennett

N Duff

J Green

P Warner

T Wilkinson

P Smith

A De Fazio

S Morison

G Stewart

S Hewett

I Kostopoulos

I Barnes

Nil

Nil

14-05-18

6.30 – 8.00pm

Councillor Briefing Session

·  2018 Revaluation Overview

·  Quarterly Finance Report March 2018

·  Special Committee Agenda/ Other Business

·  Draft  Council Agenda 21 May 2018

Cr Davenport (Mayor & Chair)

Cr Barker (arrived at 7.05pm)

Cr Bennett

Cr Carr

Cr Cutts

Cr Ellis

Cr Liu

Cr Massoud (arrived at 6.35pm)

Cr Stennett

(ACEO) P Smith

J Green

P Warner

A De Fazio

S Freud

T Peak

S Cann

I Barnes

 

Nil

Nil

 

Council Resolution

Moved by Cr Carr, Seconded by Cr Massoud

That the record of Assembly of Councillors be received and noted.

Carried Unanimously

 


Whitehorse City Council

Ordinary Council Minutes                                                                                21 May 2018

 

11          Reports on Conferences/Seminars Attendance

11.1   Cr Massoud reported on her attendance at the Australian Smart Communities Conference 9 - 11 May 2018.

11.2   Cr Cutts reported on her attendance at the Municipal Association of Australia (MAV) Public Speaking Workshop held on the 18 May 2018.

11.3   Cr Liu reported on her attendance Municipal Association of Australia (MAV) Public Speaking Workshop held on the 18 May 2018.

11.4   Cr Carr reported on her attendance at the Whitehorse Women’s Forum held on the 19 May 2018. Also in attendance were Cr Cutts, Cr Ellis, Cr Liu and Cr Massoud.  Cr Carr congratulated all staff involved in the organisation of the event.

          Cr Massoud, Cr Cutts, Cr Liu and Cr Ellis also reported on their attendance at the Women’s Forum.

11.5   The Mayor Cr Davenport reported on his attendance at the Municipal Association of Australia (MAV) Parking Master Class: Parking for Politicians.

 

Council Resolution

Moved by Cr Liu, Seconded by Cr Munroe

That the record of reports on conferences/seminars attendance be received and noted.

Carried Unanimously

 

12          Confidential Reports

 

Council Resolution

Moved by Cr Massoud, Seconded by Cr Cutts

That in accordance with Section 89(2) (d) of the Local Government Act 1989 the Council should resolve to go into camera and close the meeting to the public as the matters to be dealt with relate to contractual matters.

Carried Unanimously

The meeting was closed to the public at 8.00pm.

 

Attendance

Cr Barker left the Chamber at 8.00pm, returning at 8.02pm.


 

12.1       Contractual Matter

 

 

Council Resolution

Moved by Cr Munroe, Seconded by Cr Bennett

That the meeting move out of camera and be reopened to the public.

Carried Unanimously

 

 

The meeting was reopened to the public at 8.08pm.

12.2       Confidential Matter

 

Council Resolution

Moved by Cr Bennett, Seconded by Cr Carr

That Council:

1.    Continues to advocate to the Victorian Government to develop a comprehensive statewide long-term strategy for recycling and that the Landfill Levy be utilised to fund the development and delivery of the strategy;

2.    Continues to advocate to the Victorian Government to develop a marketing and education campaign for consumers and industry that encourages purchasing of products manufactured from recycled materials.

Carried Unanimously

 

  

13          Close Meeting

 

Meeting closed at 8.09pm

 

Confirmed this 25th day of June 2018

 

 

 

 

 

 

_______________________________

   CHAIRPERSON