Special Committee of Council Meeting

Held in the

Council Chamber

Nunawading Civic Suite

379 Whitehorse Road Nunawading

on

Monday 10 September 2018

at 8:00pm

 

Members:      Cr Andrew Davenport (Mayor), Cr Blair Barker, Cr Bill Bennett,

                     Cr Raylene Carr, Cr Prue Cutts, Cr Sharon Ellis, Cr Tina Liu,

                     Cr Denise Massoud, Cr Andrew Munroe, Cr Ben Stennett

 

Ms Noelene Duff

Chief Executive Officer

 

Audio Recording of Meeting and Disclaimer

Councillors and members of the public please note that in order to provide greater access to Council debate and decision making and encouraging openness and transparency:

·       Formal Public Committee and Council meetings are audio recorded and the recordings (except for Confidential meetings) are uploaded and available on Council’s website

·       Opinions expressed or statements made by individual persons during a meeting are not the opinions or statements of Whitehorse City Council and therefore Council accepts no liability.

 


Whitehorse City Council

Special Committee of Council Minutes                                                  10 September 2018

 

 

 




   

GUIDELINES SPECIAL COMMITTEE OF COUNCIL

OBJECTIVE

To enhance the consultative process and facilitate public participation and involvement of the community in Council decision making in accordance with Council’s Corporate Plan strategies – good governance.

PURPOSE OF GUIDELINES

To facilitate public participation and involvement in meetings of the Special Committee. These Guidelines complement Council’s Meeting Procedures and Common Seal Local Law 2013.

PROVISION FOR PUBLIC PARTICIPATION

The public has two opportunities to participate in this meeting – either by a submission which may be heard at the start of the meeting,(i.e. Public Submissions, refer below) or if the item is on the agenda, immediately prior to consideration of the item, and by Public Comment later in the meeting.  There is no public interjection during the meeting and speakers are heard in an orderly manner. 

Public Submissions:

A submission may be made on any matter, providing it is not in contravention of Council’s Meeting Procedures and Common Seal Local Law 2013.

A maximum of 10 speakers will be permitted to make a submission and they will be determined in order of registration.

No individual submission shall exceed three minutes.

Where submissions have been made, under the provisions of any statutory process, further submissions shall not be heard, unless the matter is listed as an item of business on the Special Committee of Council agenda.

Procedures for Public Submissions:

Persons wishing to make a submission to the Special Committee on matters other than land planning matters must directly notify the Committee Clerk, Civic Services Department by 4pm on the day of the meeting and register to speak, by telephoning 9262-6337. The person who registers to speak shall be the person who will make the submission to the Special Committee.

Persons wishing to make a submission to the Special Committee on any land use planning matter must directly notify the Committee Clerk, Civic Services Department, at least five working days prior to the day of the meeting and register to speak by telephoning 9262-6337.  The person who registers to speak, shall be the person who will make the submission to the Special Committee.

At the time of registering to speak, that person must indicate whether he or she will be speaking in support of or opposition to any planning permit application or Planning Scheme Amendment (or proposed planning permit application or proposed Planning Scheme Amendment).   The Special Committee must not listen to or read anything said by that person unless it is satisfied that, at least four working days before the day of the Special Committee Meeting, a member of Council staff has contacted the person(s) whose interests are inimical to the person who has registered to speak (eg has contacted the planning permit applicant if the person who has registered to speak has indicated that he or she will speak in opposition to the grant of a planning permit application) and invited the first-mentioned person (or a person authorised by him or her) to also register by 4pm on the day of the meeting to attend the Special Committee Meeting and speak.

Persons wishing to table written material must provide 15 copies to the Committee Clerk prior to the commencement of the meeting to enable distribution to Councillors prior to the start of the meeting. No material will be distributed during the meeting by any person, including Council staff.

Requests to speak will be registered strictly in the order of receipt.  Speakers for topics not listed on the Special Committee Agenda for the meeting will be heard first, then speakers who wish to cover more than one topic (3 minutes in total, not 3 minutes per topic).

In instances where a number of persons wish to address the Special Committee on the same matter, the Chairperson at his or her discretion may request they nominate a speaker/speakers to represent them.

In accordance with Clause 48.5 of Council’s Meeting Procedures and Common Seal Local Law 2013.  It is not necessary for Standing Orders to be suspended to allow a person to address the Special Committee, subject to compliance with these Guidelines.

Public Comment:

After the “Other Business” Section of the meeting has concluded, the Mayor will invite members of the gallery to indicate by show of hands if they wish to make a comment. Only matters pertaining to this evening’s meeting are to be commented on, (i.e. a Council Officer report or presentation, and any “Other Business” matters) and a 3 minute period per speaker applies.  A maximum period of 15 minutes shall be provided for public comment. The Mayor will call individuals forward to be heard and they should begin by clearly stating their name.  This is a period for comment, not questions or debate and there is no opportunity for any further Public Submissions

ADOPTION AND AMENDMENT OF THESE GUIDELINES

These guidelines were adopted by resolution of Council dated 21 August 2017 and may be further amended by resolution of Council from time to time. The Chairperson at his or her discretion may vary procedures under these Guidelines, at any meeting of the Special Committee.

 

 


Whitehorse City Council

Special Committee of Council Minutes                                                  10 September 2018

 

Meeting opened at 8.00pm

 

Present:   Cr Davenport (Mayor), Cr Barker, Cr Bennett, Cr Cutts, Cr Liu, Cr Massoud,

               Cr Munroe, Cr Stennett

 

The Special Committee of Council meeting was adjourned by the Mayor at 8.00pm, until the conclusion of the Special Council Meeting - Tender Evaluation (Contract 30020) Construction of the Nunawading Community Hub.

The Special Committee of Council meeting resumed at 8.10pm

1            PRAYER

 

1a           Prayer for Council

We give thanks, O God, for the Men and Women of the past whose generous devotion to the common good has been the making of our City.

Grant that our own generation may build worthily on the foundations they have laid.

Direct our minds that all we plan and determine, is for the wellbeing of our City.

Amen.

 

 

1b           Aboriginal Reconciliation Statement

“In the spirit of reconciliation, Whitehorse City Council acknowledges the Wurundjeri people as the traditional custodians of the land we are meeting on. We pay our respects to their Elders past and present.”

2            WELCOME AND APOLOGIES

The Mayor welcomed all

APOLOGIES:

 

Cr Carr and Ellis have previously sought and been granted leave of absence for tonight’s Special Committee of Council Meeting 10 September 2018.

 

3            DISCLOSURE OF CONFLICT OF INTERESTS

None disclosed


 

4            CONFIRMATION OF MINUTES

Minutes of the Special Committee of Council Meeting 13 August 2018

Special Committee of Council Resolution

Moved by Cr Munroe, Seconded by Cr Bennett

That the minutes of the Special Committee of Council Meeting 13 August 2018 having been circulated now be confirmed.

Carried Unanimously

5            Public Submissions

Interested parties who wish to address the Special Committee of Council during the Public Submissions period of the Special Committee Meeting must register with the Civic Services Department by telephoning 9262 6337 by 4pm on the day of the meeting.

Persons speaking will be identified and recorded for Council Minutes and become part of a permanent record of the Council.   Please indicate if you do not wish your name to be recorded.

Persons wishing to make a submission to the Special Committee on any land use planning matter must directly notify the Committee Clerk, Civic Services Department, at least five working days prior to the day of the meeting and register to speak by telephoning 9262-6337.

 

Nil

6            reports from officers

 

Nil

7            Other Business

7.1        Safer Communities Fund – Grants; and Improved Security Measures at Springfield Park

 

Special Committee of Council Resolution

Moved by Cr Barker, Seconded by Cr Liu

That Council:

1.  Direct Council officers to apply to the Federal Department of Industry, Innovation and Science for a ‘Safer Communities Fund Round 3, Infrastructure grant’ for video surveillance measures and other security measures including mobile CCTV.

2.  In the interim immediately deploy improved security measures at at Springfield Park, which could include video surveillance.

Carried Unanimously

 


 

 

7.2   Safer Communities Fund – Infrastructure Grants - Safety Improvements at Rangeview Shopping Centre Mitcham

 

Special Committee of Council Resolution

Moved by Cr Stennett, Seconded by Cr Cutts

That Council apply for funding under the Federal Governments ‘Safer Communities’ grant for safety improvements at Rangeview Shopping Centre Mitcham including CCTV, improved Lighting and other security measures.

LOST

A Division was called.

Division

For

Cr Cutts

Cr Davenport

Cr Stennett

Against

Cr Barker

Cr Bennett

Cr Liu

Cr Massoud

Cr Munroe

On the results of the Division the motion was declared lost

 

7.3   Municipal Association of Victoria Board

 

Special Committee of Council Resolution

Moved by Cr Munroe, Seconded by Cr Massoud

That Council submits the following motion for the 19 October 2018 Municipal Association of Victoria State Council:

1.   That Council calls on the Municipal Association Victoria (MAV) Board to review, in conjunction with its member Councils, the processes and structure for the election of MAV Board and the President.

2.   That the review examines, but is not limited to, the following:

a)      The eligibility rules that allow only the Council’s MAV delegate to run for the Board or Presidency.

b)     Clarification of eligibility in the case of a Council’s membership lapsing during a term.

c)      Introducing a single electorate for the Metropolitan and Interface Councils Board positions (from 6 to 1).

d)     Divide the Rural and Regional Board positions into three areas to represent the West, North and East of the state (from 6 to 3).

e)      The weighting of Melbourne and the Rural & Regional representation.

f)       The merits of Melbourne City Council having a designated Board position.

g)     Term limits for the Presidency.

h)     The appointment of the President whether it be by the Board or a vote of member councils.

3.   That following the outcome of such a review that any recommendations for change, at the earliest practicable State Council, be brought for a membership vote.

Carried Unanimously

 

8            Public Comment

Persons speaking will be identified and recorded for Council Minutes and become part of a permanent record of the Council.  Please indicate if you do not wish your name to be recorded.

8.1     Mr Gary Hayley spoke on Item 7.3 MAV Board Election

9            Confidential ITEMS

Nil

 

10          Close Meeting

Meeting closed at 8.41pm

Confirmed this 8th day of October 2018

 

 

 

 

 

 

_______________________________

CHAIRPERSON