Ordinary Council Meeting

 

Held in the

Council Chamber

Nunawading Civic Centre

379 Whitehorse Road Nunawading

on

Tuesday 28 January 2020

at 7:00pm

Members:      Cr Sharon Ellis (Mayor), Cr Blair Barker, Cr Bill Bennett,

                            Cr Raylene Carr, Cr Prue Cutts, Cr Andrew Davenport, Cr Tina Liu,

                             Cr Denise Massoud, Cr Andrew Munroe, Cr Ben Stennett

Mr Simon McMillan

Chief Executive Officer

Recording of Meeting and Disclaimer

Please note every Ordinary Council Meeting (other than items deemed confidential under section 89(2) of the Local Government Act 1989) is being recorded and streamed live on Whitehorse City Council’s website in accordance with Council's Live Streaming and Recording of Meetings Policy. A copy of the policy can also be viewed on Council’s website.

The recording will be archived and made publicly available on Council's website within 48 hours after the meeting on www.whitehorse.vic.gov.au for a period of three years (or as otherwise agreed to by Council).

Live streaming allows everyone to watch and listen to the meeting in real time, giving you greater access to Council debate and decision making and encouraging openness and transparency.

All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded. By remaining in the public gallery, it is understood your consent is given if your image is inadvertently broadcast.

Opinions expressed or statements made by individual persons during a meeting are not the opinions or statements of Whitehorse City Council. Council therefore accepts no liability for any defamatory remarks that are made during a meeting.

 


Whitehorse City Council

Ordinary Council Minutes                                                                           28 January 2020

 

TABLE OF CONTENTS

 

1          PRAYER. 2

2          WELCOME AND APOLOGIES. 2

3          DISCLOSURE OF CONFLICT OF INTERESTS. 2

4          CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS. 2

5          RESPONSES TO QUESTIONS. 2

6          Notices of Motion.. 3

7          Petitions. 3

8          Urgent Business. 3

Council Reports. 4

9.1       City Development. 4

Engineering and Environmental

9.1.1       Review of School Crossing Supervisor Program.. 4

9.2       Infrastructure. 10

9.2.1       Tender Evaluation (Contract 30189) Provision of Consultancy Services: Quantity Surveyor  10

9.2.2       Tender Evaluation (Contract 30195) Construction Services for Minor Building Works. 12

9.3       Human Services. 14

9.3.1       Draft Indoor Sports Facility Feasibility Study. 14

9.4       Corporate. 18

9.4.1       Appointment of Authorised Officers under the Planning and Environment Act 1987. 18

9.4.2       Delegated Decisions November 2019. 20

10        Reports from Delegates, Special Committee Recommendations and Assembly of Councillors Records  43

10.1        Reports by Delegates. 43

10.2        Recommendation from Special Committee of Council Meeting. 43

10.3        Record of Assembly of Councillors. 44

11        Reports on Conferences/Seminars Attendance. 45

12        Confidential Reports. 46

13        Close Meeting. 46

 


Whitehorse City Council

Ordinary Council Minutes                                                                                                        28 January 2020

 

Meeting opened at 7.00pm

 

Present:   Cr Ellis (Mayor), Cr Barker, Cr Bennett, Cr Carr, Cr Cutts, Cr Davenport,

               Cr Liu, Cr Massoud, Cr Munroe, Cr Stennett

1            PRAYER

 

1a           Prayer for Council

 

We give thanks, O God, for the Men and Women of the past whose generous devotion to the common good has been the making of our City.

 

Grant that our own generation may build worthily on the foundations they have laid.

 

Direct our minds that all we plan and determine, is for the wellbeing of our City.

 

Amen.

 

 

1b           Aboriginal Reconciliation Statement

 

“In the spirit of reconciliation Whitehorse City Council acknowledges the Wurundjeri people as the traditional custodians of the land we are meeting on.  We pay our respects to their Elders past and present.”

 

2            WELCOME AND APOLOGIES

The Mayor welcomed all.

APOLOGIES: Nil 

3            DISCLOSURE OF CONFLICT OF INTERESTS

None disclosed.

4            CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

Minutes of the Ordinary Council Meeting 09 December 2019 and Confidential Ordinary Council Meeting 09 December 2019.

Council Resolution

Moved by Cr Cutts, Seconded by Cr Bennett

That the minutes of the Ordinary Council Meeting 09 December 2019 and Confidential Ordinary Council Meeting 09 December 2019 having been circulated now be confirmed.

Carried Unanimously

 

5            RESPONSES TO QUESTIONS

No questions submitted.


6            Notices of Motion

Nil

7            Petitions 

Nil

8            Urgent Business

Nil

 


              Council Reports

9.1         City Development 

Engineering and Environmental  

9.1.1      Review of School Crossing Supervisor Program

 

 

SUMMARY

The purpose of this report is to provide Council with an update on the review of the School Crossing Supervisor Subsidy Program. It is recommended that Council note the report and approve the recommended actions.

Council Resolution

Moved by Cr Massoud, Seconded by Cr Stennett

That Council:

1.    Provides school crossing supervision at all 106 school crossing sites within Whitehorse.  This includes supervision at all 94 existing supervised school crossing sites (of which 6 sites do not meet the Department of Transport (DoT) subsidy warrants) and 12 additional sites that meet the warrants and are not currently supervised.

2.    Approves the development of a School Crossing Supervisor Program Policy that considers the removal and installation of school crossing sites in alignment with the State Government warrant framework. 

3.    Approves the employment and training of an additional 12 school crossing supervisors.

4.    Approves the opening of 12 new school crossing locations commencing the beginning of Term 3 2020.

Carried Unanimously

 

background

Council’s Transport Team is responsible for submitting the annual School Crossing Supervisor Subsidy Application to the Department of Transport (DoT), formerly known as VicRoads, identifying school crossing sites.  Council’s Compliance Department manages the operation of the School Crossing Supervisor Program, including the financial management and recruitment of all school crossing supervisors.

Council receives a subsidy annually from the DoT for the provision of school crossing supervisors on arterial and local roads. This subsidy is a bulk sum allocation where Council can apply the subsidy to individual school crossing sites that meet the DoT warrants and also to sites that do not meet the warrants but have identified special circumstances such as issues relating to safety, elevated traffic speeds and parking conditions around the school that warrant a supervisor.  DoT has confirmed that Council may, at its own discretion, allocate the bulk sum allocation to sites that are deemed appropriate and justified irrespective of whether or not they meet the DoT warrants.


 

To be eligible for funding, DoT requires that certain warrants are met relating to the number of children crossing the road and the number of vehicles travelling along the road during the school peak period in the vicinity of the school crossing site.  For a site to be eligible for the subsidy, the number of children (minimum 20) multiplied by the number of vehicles in any hour (minimum 100) must exceed 5,000 for primary school crossings, while the number of children (minimum 20) multiplied by the number of vehicles in any hour (minimum 250) must exceed 25,000 for secondary school crossings.

Whitehorse Council has been advocating to the State Government for several years for increased funding as part of the School Crossing Supervisor Subsidy program.  While Council supports and acknowledges the increased level of funding in recent years between the State Government and local Councils (which recently increased to an approximate 50/50 funding split), the program continues to present challenges to Council.

There are a number of unresolved issues relating to the School Crossing Supervisor Subsidy program including the outdated DoT subsidy warrants established in the 1970’s when the program commenced, recruitment and retention of school crossing supervisors and funding for the installation of new school crossings and supervisors.  In addition, there are also school crossing sites that are currently supervised that do not meet the DoT warrants and similarly, there are school crossing sites that meet the DoT warrants and are currently not supervised.

For the 2018/19 financial year, DoT subsidised Council with 95 school crossing sites with a subsidy amount of $573,895 excl. GST. This equated to approximately a 50% funding split between DoT and Council respectively.  This subsidy amount does not include training, uniforms, maintenance, coordination or traffic counts and site assessments.

For the 2019/20 financial year, DoT increased its subsidy to Council to include 106 school crossing sites with a subsidy amount of $654,444 excl. GST.

The additional DoT subsidy of $80,549 excl. GST (12 sites) for 2019/20 provides Council an opportunity to increase supervised school crossing sites within Whitehorse to 106 in 2020 from the current 94.

Council officers have undertaken a review of potential school crossing sites across the municipality and assessed these against the DoT warrants.  Consistent with the increased DoT subsidy for 2019/20, twelve (12) new sites were identified. Of these, one (1) new site is proposed for installation in Orchard Grove, Blackburn South. The remaining are located at existing school crossing sites and at signalised crossings.

In response to ongoing community concerns and feedback received from several schools regarding Council’s management of the School Crossing Supervisor Program, Council officers have reviewed the existing program and provided recommendations to ensure the program is equitably managed into the future.

Although Council received increased DoT subsidy for the 2019/20 program, additional school crossings were not established as the program was placed on hold pending a review. Therefore, no additional school crossing sites or removal of existing school crossing sites were carried out during this review.

 

It is understood that DoT is undertaking a strategic review of its School Crossing Supervisor Subsidy Program, which is expected to include a holistic safe system approach (similar to Council’s current review approach) for future funding of the Program.  To date, DoT has not released the outcome of this review.


 

DISCUSSION

Council has historically funded supervised school crossing sites over several years where the DoT subsidy warrants were not met, due to community and school safety concerns. A proposal to remove school crossing supervisors from sites with low numbers of children crossing the road and low traffic volumes that did not satisfy the DoT warrants was considered by Council officers in early 2019. Council formally wrote to all affected schools where school crossing supervisors were proposed for removal, which was met with significant negative feedback from concerned schools and the local community.

As such, Council’s Transport Team undertook a detailed review of the current School Crossing Supervisor Program. This included the collection of updated traffic and pedestrian survey counts at all school crossing sites within the municipality during Term 3 of 2019 and site assessments to determine current conditions at each school crossing site. Term 3 was chosen as the most appropriate period to carry out the surveys given that Term 4, 2019 and Term 1 of 2020 are both shorter school terms. The surveys were carried out in consultation with all schools to ensure that the survey periods did not coincide with extraordinary circumstances such as student free days, excursions, events and camps.

Council’s annual submission to the DoT for the School Crossing Supervisor Subsidy requires that all supporting survey data must not be more than three years old. The survey data collected in Term 3, 2019 was used to prepare Council’s 2020/21 subsidy application, which was submitted in December 2019.

Council received a DoT subsidy for 106 school crossing sites in 2019/20 but did not allocate the subsidy to any new school crossing sites while the program was being reviewed.  As such, Council continued to supervise the existing 94 school crossing sites in Whitehorse, which included six (6) sites that have a school crossing supervisor but did not meet the DoT subsidy warrants in 2019/20.   These are located at:

 

Location

School

Ward

Stevens Road, Vermont (south of Husband Road)

St Timothy’s Primary

Morack

Albany Crescent, Surrey Hills (west of Valonia Avenue)

Surrey Hills Primary

Elgar

Springfield Road Blackburn North (east of Gunyah Road)

St Philips School/ Whitehorse Primary

Springfield

Station Street, Box Hill South (south of Duncan Street

Kingswood College

Riversdale

Springfield Road, Nunawading (at the Springvale Road intersection)

Whitehorse Primary

Central

Warrigal Road, Burwood (south of Loudon Street

St Benedicts Primary

Riversdale

 


 

As part of the review process, Council officers identified 12 additional sites that require supervision, which are represented in the table below.

Location

School

Ward

Williams Road at Springfield Road intersection

Blackburn High School

Central

Springfield Road west of Heppner Street

Blackburn High School

Central

Surrey Road at Whitehorse Road slip lane

Blackburn Primary

Central

Orchard Grove south of Canora Street

Orchard Grove Primary

Central

Whitehorse Road west side of Middleborough Road intersection

Box Hill High School

Elgar

Station Street at Woodhouse Grove Intersection

Box Hill High School

Elgar

Albion Road west side of Middleborough Road intersection

Laburnum Primary/Box Hill High School

Central

Whitehorse Road east side of Victory Street

Antonio Park Primary

Springfield

Doncaster East Road east side of Mitcham Road intersection

Mitcham Primary/ Mullauna College

Springfield

Philip Street south of Karwitha Street

Vermont Primary/Vermont Secondary College

Morack

Mullens Road west of Livingstone Road

Livingstone Primary/Vermont South Special School

Morack

Elgar Road at Burwood Highway intersection

Presbyterian Ladies College

Elgar

 

Council on occasion receives requests from the community for the installation of new school crossing sites and/or supervisors. These requests are investigated by Council’s Transport team and submitted to DoT for subsidy consideration if the warrants are met.

There is significant expectation from schools and the community for Council to continue to provide supervision at all existing school crossing sites, regardless of whether pedestrian and traffic volumes are low and do not meet the DoT warrants.  Affected schools and the community expressed their safety concerns early last year for the removal of supervised school crossings that did not meet the DoT warrants. Council officers considered the feedback received from all schools and the community and assessed all school crossings within the municipality considering environmental characteristics, pedestrian and traffic safety requirements. 

Council and schools have an important role to encourage all students to participate in active and sustainable transport and to provide a safe environment for travel to and from school. This is particularly relevant when considering the need for school crossing supervision.  In addition, schools and Council, support initiatives and programs to encourage walking, cycling and road safety around school which alleviates traffic and parking congestion.

Accordingly, it is recommended that Council continues to fund the supervision of all 94 existing school crossing sites within Whitehorse including the six (6) sites that do not meet the DoT subsidy warrants.

 


 

It is proposed that a “School Crossing Supervisor Program” Policy be developed to guide officers with their decision making processes and assist with the ongoing management of the school crossing supervisor program.  It will enable Council officers to assess requests for new school crossing sites and the management of existing school crossing sites and supervisors. All future supervised school crossing supervisor requests will only be considered if they meet the DoT subsidy warrants and will be assessed against the policy.  If satisfied, the application will be submitted to the DoT for future school crossing supervisor subsidy consideration.

 

With an additional 12 school crossings being proposed in 2020 Whitehorse will have a total of 106 school crossing sites.

 

CONSULTATION

Council’s Transport Team have consulted with various Council Departments including the Compliance, Community Development and Parkswide Departments, as well with primary and secondary schools in Whitehorse.

Consultation with residents affected by the possible installation of the school crossing in Orchard Grove will be undertaken prior to the commencement of any works.

FINANCIAL IMPLICATIONS

The cost to undertake new pedestrian and traffic surveys at all existing and proposed school crossing sites within the municipality was $30,160 excl. GST.

The cost associated with the installation of new or modified school crossings will be funded from the current 2019/20 capital works budget allocation of $50,000.

Based on the current 2019/20 funding model, if Council were to provide supervision at all 106 school crossing sites, this would require additional recurrent Council funding.  The recruitment of an additional 12 school crossing supervisors will incur an additional $144,000 in salaries, training, uniforms, etc.  Approximately 50% of this will be offset by the increased DoT subsidy provision as detailed earlier in this report.

 

Budget

Expenditure

Operational Budget Account No. 10 1216 2467 (2019/20)

$1,152,271

 

12 additional School Crossing Supervisors in 2020/21

$144,000

 

Less DoT Subsidy

-$654,444

 

Total Budget excl.GST

$641,827

Net Operational Cost to Council

 

$641,827

Capital Works budget Account No. W218 – School Crossing Improvements (2019/20)

$50,000

 

Total Program Expenditure (excl GST)

 

$691,827

 


 

POLICY IMPLICATIONS

Road safety activities are directly linked to the following corporate Strategies:

•      Council Plan 2016-2020

•      Whitehorse Integrated Transport Strategy 2011

•      Whitehorse Community Road Safety Strategy 2013

•      Whitehorse Cycling Strategy 2016

 

    


Whitehorse City Council

Ordinary Council Minutes                                                                                                        28 January 2020

 

9.2         Infrastructure

9.2.1      Tender Evaluation (Contract 30189) Provision of Consultancy Services: Quantity Surveyor

 

 

SUMMARY

The purpose of this tender is to appoint a panel of consultants to provide quantity surveying services for a range of Council building projects valued up to the $10M threshold (excluding GST).

Following a direct invitation tender process using the Victorian State Government Construction Suppliers Register, a comprehensive evaluation and assessment was undertaken and six consultants are now recommended for appointment to form a preferred supplier panel.

Council Resolution

Moved by Cr Barker, Seconded by Cr Munroe

That Council:

1.    Accept the tender and sign the formal contract document for Contract 30189 received from:

a)    Turner and Townsend Pty Ltd of Level 10, 136 Exhibition Street, Melbourne, VIC, 3000 (ABN: 84 115 688 830).

b)    Muller Pty Ltd atf Muller Unit Trust, trading as Muller Partnership, of 36 Kemp Street, The Junction, NSW 2291 (ABN: 33 650 179 041).

c)    Donald Cant Watts Corke (VIC) Pty Ltd of Upper Level 3 GPO Building, 350 Bourke Street, Melbourne, VIC, 3000 (ABN: 77 147 657 010).

d)    Wilde and Woollard Quantity Surveyors Pty Ltd, trading as Wilde and Woollard, of 37-41 Prospect Street, Box Hill, VIC, 3128 (ABN: 83 004 933 448).

e)    Prowse Quantity Surveyors Pty Ltd of Suite 8, 13 Church Street, Hawthorn, VIC, 3122 (ABN: 83 097 049 548).

f)     Rider Levett Bucknall Victoria Pty Ltd of Level 13, 380 St Kilda Road, Melbourne, VIC, 3004 (ABN: 28 006 699 476).

2.    Authorise the Chief Executive Officer to award an extension of this contract for up to two years, subject to a review of the consultant’s performance and Council’s business needs, at the conclusion of the initial three year contract term.

Carried Unanimously

 

BACKGROUND

Council owns a large number of buildings and is responsible for maintaining these buildings to ensure the level of service delivered meets community and user expectations. Funding for these capital projects is allocated from the annual Capital Works Program. Most projects require the services of a range of consultants including quantity surveyors to deliver the new, upgraded or refurbished facilities.

The existing panel of three quantity surveyors will be allowed to expire on 20 March 2020 as it does not adequately service Council’s needs. It has been in place for three years and will not be extended.

Based on a review of the forward Capital Works Program, it has been determined that a new panel of six quantity surveyors is required.

The term of the contract is three years commencing on 21 February 2020, with an option to extend the contract for up to two years at Council’s discretion.

DISCUSSION

Tenderers were invited directly from the Victorian State Government Construction Suppliers Register. They were sourced based on their local government experience and reputation within the industry.

The tender period commenced on Tuesday 8 October 2019 and closed on Friday 1 November 2019.

Eight tender submissions were received from the nine invited consultants.

The tenders were evaluated against the following criteria:

·       Cost to Council;

·       Experience with Similar Projects;

·       Experience with Similar Contracts;

·       Overall Capability; and

·       Equal Opportunity (Pass/Fail).

Following a comprehensive evaluation of the tenders including referee checks, the tenders received from Turner and Townsend, Muller Partnership, Donald Cant Watts Corke, Wilde and Woollard, Prowse Quantity Surveyors and Rider Levett Bucknall were considered to provide the best service and value for money for this Contract.

CONSULTATION

Council’s Procurement team has been consulted to ensure the new panel arrangement meets Council’s needs and is compliant with the Procurement Policy 2019.

FINANCIAL IMPLICATIONS

The panel is based on a schedule of rates. The tendered rates will be subject to rise and fall adjustments based on the Melbourne All-Groups Index Numbers at each anniversary date of the Contract.

The tendered rates were evaluated based on a mixture of lump sum and variable fees across varying project types and sizes.

The estimated expenditure under this contract is $1M per year including GST. This amounts to $3M over the initial contract term and $5M if the option to extend the contract is exercised.

The costs incurred under this contract will be charged to individual project budgets as part of the approved annual Capital Works Program.

 

 

 


Whitehorse City Council

Ordinary Council Minutes                                                                                                        28 January 2020

 

9.2.2      Tender Evaluation (Contract 30195) Construction Services for Minor Building Works

 

 

SUMMARY

The purpose of this tender is to appoint a panel of building contractors to provide construction services for a range of Council building projects valued up to the $3M (excluding GST) threshold but excluding sporting pavilions. The Contract is for a term of three years with an option of a two year extension at the Chief Executive Officer’s discretion.

Following a public tender and the completion of a comprehensive evaluation and assessment process, six builders are recommended for appointment to form a preferred contractor panel.

Council Resolution

Moved by Cr Liu, Seconded by Cr Carr

That Council:

1.    Accept the tender and sign the formal contract document for Contract 30195 received from:

a)    Ducon Maintenance Pty Ltd, trading as Ducon Building Solutions, of 2/55 Whiteside Road, Clayton South, VIC, 3169. (ABN: 79 150 941 174)

b)    CA Property Group Pty Ltd of 25 Reserve Street, Preston, VIC, 3072. (ABN: 92 094 711 038)

c)    Circon Constructions Pty Ltd of Unit 34/756 Burwood Highway, Ferntree Gully, VIC, 3156 (ABN: 44 113 265 044)

d)    Kingdom Constructions Group Pty Ltd of 1/12 Aileen Avenue, Heidelberg West, VIC, 3081. (ABN: 43 620 094 206)

e)    Harris HMC Interiors Pty Ltd, trading as Harris HMC Maintenance, of 52 Henderson Street, North Melbourne, VIC, 3051. (ABN: 57 904 356 452)

f)     Bay Building Services Pty Ltd of 16 North Drive, East Bentleigh, VIC, 3165. (ABN: 34 101 675 530)

for a period of three years commencing on 21 February 2020.

2.    Authorise the Chief Executive Officer to award an extension of this contract for up to two years, subject to a review of the Contractor’s performance and Council’s business needs, at the conclusion of the initial three year contract term.

Carried

 

BACKGROUND

A large number of building projects in Council’s annual Capital Works Program are small to medium scale projects. In order to reduce the cost of tendering and accelerate the tender selection process, a panel of prequalified builders will be established from where quotations for projects can be obtained.

The existing panel arrangement (Contract 14033) allows builders to quote on individual projects valued at up to $200,000, however significant time is still being spent preparing and managing tender processes for projects above this threshold.


 

With the current panel expiring on 26 February 2020, the new panel will include a new project threshold of $3M (excluding GST) but will exclude sporting pavilion projects. It is recommended that the number of building contractors on the panel increase from four to six to ensure adequate resourcing for Council projects.

DISCUSSION

Tenders were advertised in The Age newspaper on Saturday 26 October 2019 and were closed on Monday 18 November 2019. A total of 15 submissions were received.

The tenders were evaluated against the following predefined evaluation criteria:

·      Financial benefit to Council;

·      Previous Experience in Similar Projects and Contracts;

·      Qualifications and Experience of Principal Individuals;

·      Organisation and Office Resources;

·      Defect Systems;

·      Quality Assurance Systems;

·      Occupational Health and Safety (Pass / Fail); and

·      Equal Opportunity (Pass / Fail). 

Out of the 14 conforming submissions, six builders were shortlisted and interviewed. Financial viability and referee checks were also conducted.

The tenders received from the six selected builders are considered to provide the best value for money for this panel contract.

CONSULTATION

Council’s Procurement team has been consulted to ensure the new panel arrangement meets Council’s needs and is compliant with the Procurement Policy 2019.

FINANCIAL IMPLICATIONS

The tendered rates will be subject to rise and fall adjustments based on the Melbourne All-Groups Index Numbers at each anniversary date of the Contract.

The estimated expenditure under this contract is $5M per year including GST. This amounts to $15M over the initial contract term and $25M if the option to extend the contract is exercised.

The costs incurred under this contract will be charged to individual project budgets as part of the approved annual Capital Works Program.

Works undertaken as part of this contract will continue to be awarded in accordance with the contractor’s strengths, experiences and competitive lump sum quotations for each individual project.

 

 

 

 

 

 

 

 

 

 

  


Whitehorse City Council

Ordinary Council Minutes                                                                                                        28 January 2020

 

9.3         Human Services

9.3.1      Draft Indoor Sports Facility Feasibility Study

ATTACHMENT

 

SUMMARY

A draft Indoor Sports Facility Feasibility Study (Study) has been prepared by consultants @leisure Planners. The Study provides Council with a strategic approach for the future provision of indoor facilities in the municipality. This Report is seeking Council endorsement of the draft Study for public release and comment.

MOTION

Moved by Cr Bennett, Seconded by Cr Massoud

That Council:

1.    Endorse (refer to Attachment 1) The Draft Indoor Sports Facility Feasibility Study (ISFFS) for release to key sporting stakeholders and community for comment.

2.    Provide the draft ISFFS to Federal and State Members of Parliament as part of the consultation and advocacy process.

3.    Report back to Council on consultation findings and finalise the ISFFS.

4.    Refer $540,000 for finalisation of business case and detailed design for Sportlink redevelopment to Council’s 2020/21 capital works budget.

Amendment

Moved by Cr Barker, Seconded by Cr Davenport

That Council:

1.    Endorse (refer to Attachment 1) The Draft Indoor Sports Facility Feasibility Study (ISFFS) for release to key sporting stakeholders and community for comment.

2.    Provide the draft ISFFS to Federal and State Members of Parliament as part of the consultation and advocacy process.

3.    Report back to Council on consultation findings and finalise the ISFFS.

4.    Refer $540,000 for finalisation of business case and detailed design for Sportlink redevelopment to Council’s 2020/21 capital works budget.

5.    Encourages State and Federal Governments as owners of significant assets within the City of Whitehorse together with local asset owners to present co-investment, public private partnership, co-leasing and innovative proposals that enable rapid and cost effective development of high demand sporting uses for the benefit of the Whitehorse community.

The amendment was put and CARRIED UNANIMOUSLY which became the Motion

The motion moved by Cr Bennett, Seconded by Cr Massoud (as amended) was then put and CARRIED UNANIMOUSLY

 

background

The Indoor Sports Facility Feasibility Study (ISFFS) is a project identified in Council’s Recreation Strategy (2015-2024). Council sought an updated analysis of the demand for indoor sports to identify an appropriate strategic approach for the future provision of indoor facilities.

Council appointed sport and recreation consultants @leisure Planners to prepare the ISFFS.

The draft ISFFS has been developed after consultation with sports clubs, peak bodies, schools, adjacent Councils, community and key stakeholders who provided over 600 inputs through surveys, interviews and meetings.

@leisure Planners has also analysed the existing nature, distribution and capacity of facilities in a regional and local context. This was to identify what needs are being met and where facilities may be improved to cater for existing and future indoor sports demands.

A project update was distributed to stakeholders who provided a submission during the consultation process.

A summary progress report was prepared providing an update on the status of the study to Councillors. Based on the priority sports that were identified, further work was undertaken and a draft ISFFS including recommendations has been prepared by @leisure Planners.

DISCUSSION

 

A draft ISFFS has been prepared from @leisure Planners (Attachment 1) which includes the following:

Demand for Indoor Sports Facilities in Whitehorse

·       In analysing demand, consideration has been given based on population demographics, characteristics of that population, forecasted growth of the population and patterns of growth and demand across suburbs.

·       The projected indoor sports participation has been estimated for the City of Whitehorse based on the demographic influences, club/organisation membership and state average participation rates now and for the forecast population in 2036.

·       Provision of facilities need to reflect where demand is very strong and likely to continue growing and in some cases, where participation is less than state participation rates and facilities are poor or non-existent that this may be limiting opportunities to grow.

Consultation Findings

·       More than 630 people were interviewed, made submissions or completed the household survey. This consultation included all peak bodies for indoor sports, facility providers, schools, sporting clubs and the community.

·       The household survey demonstrated overwhelming support for existing facilities to be upgraded and expanded. The highest demand was for the following sports in descending order of frequency: 

o   Basketball

o   Table Tennis

o   Netball

o   Badminton

·       A snapshot of State Sporting Association’s Facility Strategies or submissions received was undertaken to understand the priorities of the sports.


 

Recommended Level of Provision by Sport

·       Based on the consultation @leisure Planners has provided a recommendation for the main indoor sports to meet current and future demand across the municipality.

Overview of the Main Findings and Considerations

·       There is a good diversity of indoor sports available within the City of Whitehorse that are provided in a range of different types of facilities.

·       Additional indoor sports facilities are desirable in the City of Whitehorse to meet existing demand and future participation for an increasingly diverse population and to provide for an increasing number of sports that are played indoors.

Investment Priorities

·       Three Investment Priorities are recommended:

o   Upgrade existing Council facilities;

o   Explore opportunities for a multi-use community facility to include table tennis in central Box Hill;

o   Advocate to encourage community use, when partnerships with schools propose upgrades to indoor sports courts.

 

Summary of Priority Sports and Preferred Venues for Development

·       The draft ISFFS provides an overview of the criteria applied to identify priority sports and preferred venues for redevelopment. 

·       The sports with the greatest needs in the short term include basketball, table tennis and netball. If additional courts are provided for these sports, other sports will be able to utilise these facilities and continue to grow.

·       Overall from the research and consultation process undertaken the highest priority sports needing additional facilities in Whitehorse are table tennis, basketball, netball, badminton, futsal, gymnastics, volleyball, indoor cricket and fencing.

·       The following Council owned facilities were assessed for redevelopment:

o   Aqualink, Box Hill

o   Sportlink, Vermont South

o   Slater Reserve Stadium, Blackburn North

o   Nunawading Gymnastics and Sports Club, Walker Park Nunawading

Nunawading Basketball Centre, East Burwood Reserve, East Burwood

Recommendations

1.    Adopt the three investment priorities.

2.    Undertake further exploration and feasibility work on each of the identified preferred development sites.

3.    Commence concept design of Sportlink in consultation with Whitehorse Netball Association and Sportlink stakeholders.

4.    Undertake a Master Plan for East Burwood Reserve.

5.    Actively seek Federal, State and other funding opportunities.

6.    Include the preferred development sites in Council’s long-term financial planning and relevant Council Capital Works Plans.


 

CONSULTATION

The draft ISFFS will be sent to Whitehorse Indoor Sports clubs, schools, identified stakeholders from the project and made available for the broader community for comment prior to finalising the document.

The priority for Council is to progress the concept design for Sportlink as part of the funding allocated in the 2019/20 Council budget and in consideration of the Federal Government commitment of $1.5M towards this project. The concept design process will commence in the near future with Whitehorse Netball Association and Sportlink stakeholders.

FINANCIAL IMPLICATIONS

The 2019/20 budget includes $250,000 for the concept feasibility design at Sportlink to support recent 2019 election commitments of $1.5M towards additional courts at this facility from the Federal Government.

An amount of $540,000 is needed in Council’s 2020/21 budget to finalise the Sportlink business case and detailed design. Construction requirement will be added for future years following Council approval of the business case.

The recommendations of the draft ISFFS include undertaking further exploration and feasibility work on each of the identified preferred development sites and preparation of a Master Plan for East Burwood Reserve.

Any such proposed redevelopments arising from this work will require significant investment. Council will need to strongly advocate for Federal and State Government Funding assistance.

Once feedback has been received on the draft ISFFS, further information will be provided to Council to:

1.    Establish priority and timing;

2.    Assess long term financial impacts and timing options; and

3.    Undertake Business Case development for approval and inclusion in future capital works program and financial plans.

Financial investment is likely to be significant (greater than $100M) and requires careful staging and funding to ensure Council remains financially sustainable.

POLICY IMPLICATIONS

The draft ISFFS includes review of the Indoor Sports Facility Feasibility Study (2005).

The Indoor Sports Facility Feasibility Study was a project identified in Council’s Recreation Strategy (2015-2024).

 

 

 

Attachment

1        Draft - Indoor Sports Facility Feasibility Study     


Whitehorse City Council

Ordinary Council Minutes                                                                                                        28 January 2020

 

9.4         Corporate

9.4.1      Appointment of Authorised Officers under the Planning and Environment Act 1987

 

 

SUMMARY

The purpose of this report is to recommend that Council resolve to appoint the named officers as Authorised Officers under the Planning and Environment Act 1987 and approve the execution of the Instrument of Appointment.

Council Resolution

Moved by Cr Carr, Seconded by Cr Davenport

That Council resolve to appoint Jorine Bothma, Jesse Cardamone, and Belinda Moody as Authorised Officers pursuant to the Planning and Environment Act 1987 and that the Council Common Seal be affixed to the Instrument of Appointment (provided as Appendix 1).

Carried Unanimously

 

background

Part 6 of the Planning and Environment Act 1987 (“the Act”) provides for the enforcement of planning schemes, planning permits and agreements entered in accordance with Section 173 of the Act.

Investigative powers are vested in individuals appointed as “Authorised Officers”, such as the power to enter land, apply for an enforcement order, and file a charge and summons.

As Section 188 (2) of the Act, prohibits authorisations being made under delegation, it is up to Council to directly appoint persons as “Authorised Officers” for the purpose of enforcing the Planning and Environment Act 1987.

DISCUSSION

The attached Instrument of Appointment has been prepared following advice received from Council’s solicitors Maddocks and is similar to that used by many Victorian Councils.

The Instrument of Appointment will come into force once Council’s Common Seal is affixed to the document.

CONSULTATION

Consultation with the General Manager City Development, Manager Planning and Building and Assistant Manager Statutory Planning has been undertaken in the preparation of this report.

FINANCIAL IMPLICATIONS

There are no financial implications rising from the preparation of this report.

POLICY IMPLICATIONS

There are no policy implications arising from the preparation of this report.


 

APPENDIX 1

Instrument of Appointment and Authorisation

(Planning and Environment Act 1987)

 

In this instrument "officer" means -

Jorine Bothma

Jesse Cardamone

Belinda Moody

 

By this instrument of appointment and authorisation Whitehorse City Council -

1.       Under section 147(4) of the Planning and Environment Act 1987 - appoints the officer to be an authorised officer for the purposes of the Planning and Environment Act 1987 and the regulations made under that Act; and

2.       Under section 232 of the Local Government Act 1989 authorises the officer generally to institute proceedings for offences against the Acts and regulations described in this instrument.

It is declared that this instrument -

a)       Comes into force immediately upon its execution;

b)       Remains in force until varied or revoked.

This instrument is authorised by a resolution of the Whitehorse City Council on 28 January 2020

 

THE COMMON SEAL OF THE            )

WHITEHORSE CITY COUNCIL           )

was hereunto affixed this____ day of  )

January 2020 in the presence of         )

 

 

__________________________

Councillor

 

 

 

__________________________

Chief Executive Officer

 

Date:____/____/2020

 

 


Whitehorse City Council

Ordinary Council Minutes                                                                                                        28 January 2020

 

Attendance

Cr Liu left the Chamber at 8.02pm.

 

9.4.2      Delegated Decisions November 2019

 

 

SUMMARY

The following activity was undertaken by officers under delegated authority during November 2019.

 

Council Resolution

Moved by Cr Carr, Seconded by Cr Davenport

That the report of decisions made by officers under Instruments of Delegation for the month of November 2019 be noted.

Carried

 

DELEGATION

FUNCTION

Number for November 2018

Number for November 2019

Planning and Environment Act 1987

Delegated Decisions

169

123

Strategic Planning Decisions

Nil

Nil

Telecommunications Act 1997

 

Nil

Nil

Subdivision Act 1988

 

25

24

Gaming Control Act 1991

 

Nil

Nil

Building Act 1993

Dispensations & Applications to Building Control Commission

46

63

Liquor Control Reform Act 1998

Objections and Prosecutions

Nil

1

Food Act 1984

Food Act Orders

1

Nil

Public Health & Wellbeing Act 2008

Improvement /

Prohibition Notices

1

Nil

Local Government Act 1989

Temporary Rd. Closures

5

7

Other Delegations

CEO Signed Contracts between $150,000 - $750,000

2

2

Property Sales and Leases

8

2

Documents to which Council seal affixed

1

Nil

Vendor Payments

1475

1299

Parking Amendments

2

4

Parking Infringements

Withdrawn

310

175

 


 

DELEGATED DECISIONS MADE ON PLANNING APPLICATIONS NOVEMBER 2019

All decisions are the subject of conditions which may in some circumstances alter the use of development approved, or specific grounds of refusal is an application is not supported.

Appl No.

Date

Decision

Street

Address

Ward

Proposed Use or Development

Application

Type

WH/2019/1035

12.11.19

Application Lapsed

487-503 Springvale Road Vermont South Vic 3133

Morack

The removal of 2 trees

Native Vegetation Removal

WH/2019/1085

22.11.19

Application Lapsed

59 Burnett Street Mitcham Vic 3132

Springfield

Removal of one tree

VicSmart - Tree

WH/2019/793

07.11.19

Application Lapsed

13 Hunter Valley Road Vermont South Vic 3133

Morack

Removal of seven (7) 'protected' trees in the Significant Landscape Overlay, Schedule 9 (SLO9).

Special Landscape Area

WH/2019/993

13.11.19

Application Lapsed

11 Eley Road Blackburn South Vic 3130

Riversdale

Three lot subdivision

Subdivision

WH/2004/15049/F

04.11.19

Delegate Approval - S72 Amendment

259 Middleborough Road Box Hill South Vic 3128

Riversdale

Use and development of the land for a Bunnings Warehouse (Trade Supplies and Restricted Retail Premises),  works for associated  car parking  and landscaping,  display of advertising  signs, removal of native vegetation, and creation of access to a Category 1 Road

Permit Amendment


 

Appl No.

Date

Decision

Street

Address

Ward

Proposed Use or Development

Application

Type

WH/2006/200/B

08.11.19

Delegate Approval - S72 Amendment

95 Highbury Road Burwood Vic 3125

Riversdale

Amendment to plans to alter car parking layout, relocation of air-conditioning unit and skylight, partial deletion of east and west side boundary walls, deletion of Conditions 1 b) and c) and amendment to Condition 1 d)

Permit Amendment

WH/2006/661/A

04.11.19

Delegate Approval - S72 Amendment

17 Trawool Street Box Hill North Vic 3129

Elgar

Buildings and works to alter and extend the existing ground floor shops and construct a new double storey dwellings above each shop, and a waiver of car parking (shop extension)

Permit Amendment

WH/2010/455/F

04.11.19

Delegate Approval - S72 Amendment

12/249 Middleborough Road Box Hill South Vic 3128

Riversdale

Use and development of land for restricted retail, warehouse, restricted recreation facility (gymnasium and children's play centre), convenience shop, and food and drinks premises, reduction in car parking and alteration of access to a road in a road zone category 1

Permit Amendment

WH/2011/1009/B

28.11.19

Delegate Approval - S72 Amendment

248-254 Whitehorse Road Nunawading Vic 3131

Springfield

Buildings and works for extension and alteration to existing trade supplies and restricted retail premises, and provision of parking to the satisfaction of the Responsible Authority, and associated signage.

Permit Amendment


 

Appl No.

Date

Decision

Street

Address

Ward

Proposed Use or Development

Application

Type

WH/2013/669/C

13.11.19

Delegate Approval - S72 Amendment

15 Leopold Crescent Mont Albert Vic 3127

Elgar

Construction of a double storey dwelling to the rear of an existing dwelling, and buildings and works within 4 metres of protected trees

Permit Amendment

WH/2013/839/A

15.11.19

Delegate Approval - S72 Amendment

18 Prince Street Box Hill South Vic 3128

Riversdale

Addition of one (1) double storey dwelling at the rear of the existing dwelling

Permit Amendment

WH/2014/1082/A

01.11.19

Delegate Approval - S72 Amendment

133 Middleborough Road Box Hill South Vic 3128

Riversdale

Construction of two (2) double storey dwellings and creation of access to a Road Zone Category 1

Permit Amendment

WH/2015/1139/A

08.11.19

Delegate Approval - S72 Amendment

761-765 Whitehorse Road Mont Albert Vic 3127

Elgar

Construction of a four storey apartment building with two levels of basement parking, tree removal, buildings and works within 4 metres of protected trees and alteration of access to a road zone category 1

Permit Amendment

WH/2015/405/C

11.11.19

Delegate Approval - S72 Amendment

997-1003 Whitehorse Road Box Hill Vic 3128

Elgar

Include a mezzanine to the restaurant and reduce the associated car parking requirements (Clause 52.06), amend the plans and car parking management plan approved under the permit

Permit Amendment


 

Appl No.

Date

Decision

Street

Address

Ward

Proposed Use or Development

Application

Type

WH/2015/42/A

12.11.19

Delegate Approval - S72 Amendment

4 Burch Street Blackburn North Vic 3130

Central

Construction of two (2) double storey dwellings and buildings and works within 4 metres of protected vegetation and vegetation removal within SLO9

Permit Amendment

WH/2016/1110/A

25.11.19

Delegate Approval - S72 Amendment

29 Albion Road Box Hill Vic 3128

Elgar

Amendment to Approved construction of nine dwellings on a lot, partial demolition of an existing building and construction of buildings and works in a Heritage Overlay

Permit Amendment

WH/2016/224/B

13.11.19

Delegate Approval - S72 Amendment

20 Marlborough Street Mont Albert Vic 3127

Elgar

Construction of one double storey dwelling and extensions to an existing dwelling

Permit Amendment

WH/2017/159/A

07.11.19

Delegate Approval - S72 Amendment

38 Station Street Burwood Vic 3125

Riversdale

Construction of Six Double Storey Dwellings, Removal of Vegetation and Alteration of Access to a Road in a Road Zone, Category 1

Permit Amendment

WH/2017/752/A

08.11.19

Delegate Approval - S72 Amendment

7 Lewis Court Nunawading Vic 3131

Springfield

Development of two, two storey dwellings, tree removal and works within 4m of protected trees

Permit Amendment


 

Appl No.

Date

Decision

Street

Address

Ward

Proposed Use or Development

Application

Type

WH/2017/864/A

01.11.19

Delegate Approval - S72 Amendment

99 Carrington Road Box Hill Vic 3128

Elgar

Amendment of plans, permit preamble and conditions of planning permit WH/2017/864 issued for the Construction of eighteen 3-4 storey dwellings and front fence, subdivision into 2 lots, partial demolition and building and works, removal of trees and reduction in car parking to include the deletion of subdivision of two lots

Permit Amendment

WH/2018/1169/A

06.11.19

Delegate Approval - S72 Amendment

12 Kildare Street Burwood Vic 3125

Riversdale

Buildings and works within 4 metres of protected SLO9 trees and vegetation removal

Permit Amendment

WH/2018/193/A

22.11.19

Delegate Approval - S72 Amendment

2-4 Bruce Street Box Hill Vic 3128

Elgar

Buildings and works to construct two towers (10 storey and 19 storey) to provide dwellings and part use of the land for the purpose of office

Permit Amendment

WH/2018/440/A

08.11.19

Delegate Approval - S72 Amendment

23 Stanley Road Vermont South Vic 3133

Morack

Construction of two new dwellings and buildings and works within 4 metres of protected vegetation and removal of vegetation within SLO9

Permit Amendment

WH/2019/286/A

08.11.19

Delegate Approval - S72 Amendment

54 Scott Street Vermont Vic 3133

Springfield

Buildings and works to construct one (1) double storey dwelling, including associated buildings and works within 4 metres of protected SLO7 trees and SLO7 tree removal

Permit Amendment


 

Appl No.

Date

Decision

Street

Address

Ward

Proposed Use or Development

Application

Type

WH/2017/917

18.11.19

Delegate NOD Issued

26 Dudley Street Mitcham Vic 3132

Springfield

Construction of three (3) double-storey dwellings, associated tree removal and buildings and works within 4 metres of protected trees (SLO9)

Multiple Dwellings

WH/2018/1124

15.11.19

Delegate NOD Issued

24 Clanbrae Avenue Burwood Vic 3125

Riversdale

Construction of Three (3) Double Storey Dwellings on a Lot and Vegetation Removal

Multiple Dwellings

WH/2018/1360

14.11.19

Delegate NOD Issued

7 Barcelona Street Box Hill Vic 3128

Elgar

Development of the land for the construction of three (3) double storey dwellings, associated tree removal and buildings and works within 4 metres of protected trees

Multiple Dwellings

WH/2019/139

26.11.19

Delegate NOD Issued

7 Haig Street Box Hill South Vic 3128

Riversdale

Construction of two (2) double storey dwellings and buildings and works within SLO9 & SBO

Multiple Dwellings

WH/2019/216

15.11.19

Delegate NOD Issued

77 Laburnum Street Blackburn Vic 3130

Central

Construction of three double storey dwellings and removal of vegetation

Multiple Dwellings

WH/2019/263

18.11.19

Delegate NOD Issued

257 Burwood Highway Burwood Vic 3125

Riversdale

Use of land for internet cafe and advertising signage

Business

WH/2019/434

04.11.19

Delegate NOD Issued

3 Tanunda Street Vermont South Vic 3133

Morack

Construction of two dwellings and works within 4 metres of a tree under the Significant Landscape Overlay - Schedule 9.

Multiple Dwellings


 

Appl No.

Date

Decision

Street

Address

Ward

Proposed Use or Development

Application

Type

WH/2019/575

13.11.19

Delegate NOD Issued

2 Gordon Street Mont Albert Vic 3127

Elgar

Construction of two double storey dwellings, buildings and works including a fence within 4 metres of a protected tree (SLO9), and associated tree removal

Multiple Dwellings

WH/2019/694

18.11.19

Delegate NOD Issued

48-50 O'shannessy Street Nunawading Vic 3131

Springfield

Use and development of the land for a community care accommodation.

Residential (Other)

WH/2019/732

18.11.19

Delegate NOD Issued

19 Harker Street Burwood Vic 3125

Riversdale

Change of use to Leisure and Recreation (restricted recreation facility as callisthenics studio)

Change of Use

WH/2019/891

22.11.19

Delegate NOD Issued

22 Hone Avenue Blackburn South Vic 3130

Central

Buildings and works within 4 metres of protected vegetation and removal of vegetation within SLO9

Single Dwelling < 300m2

WH/2018/1058

04.11.19

Delegate Permit Issued

17 Beddows Street Burwood Vic 3125

Riversdale

Construction of two double storey dwellings and associated buildings and works within 4 metres of protected trees.

Multiple Dwellings

WH/2018/1217

22.11.19

Delegate Permit Issued

29 Victoria Crescent Mont Albert Vic 3127

Elgar

Construction of Three (3) Double Storey Dwellings on a Lot and Buildings and Works Within Four (4) Metres of Protected Vegetation

Multiple Dwellings


 

Appl No.

Date

Decision

Street

Address

Ward

Proposed Use or Development

Application

Type

WH/2018/1351

13.11.19

Delegate Permit Issued

14 Gibson Street Box Hill South Vic 3128

Riversdale

Development of two dwellings, tree removal and buildings and works within 4 metres of protected trees

Multiple Dwellings

WH/2019/1038

18.11.19

Delegate Permit Issued

Tram Shelter MTP06446

adjacent to 450 Elgar Rd Box Hill

Elgar Ward

Construct and display four (4) electronic signs

Advertising Sign

WH/2019/1039

18.11.19

Delegate Permit Issued

Tram Shelter MTP06449

adjacent to 786 Whitehorse Rd Box Hill

Elgar Ward

Construct and display four (4) electronic signs

Advertising Sign

WH/2019/1040

18.11.19

Delegate Permit Issued

Tram Shelter

MTP06453 adjacent to 887 Whitehorse Road Box Hill

Elgar Ward

Construct and display two (2) electronic signs

Advertising Sign

WH/2019/1041

18.11.19

Delegate Permit Issued

Tram Shelter

MTP06454

adjacent to 850 Whitehorse Road Box Hill

Elgar Ward

Construct and display two (2) electronic signs

Advertising Sign

WH/2019/1043

18.11.19

Delegate Permit Issued

Tram Shelters

MTP06457 and MTP06458 adjacent to 925 Whitehorse Road Box Hill

Elgar Ward

Construct and display four (4) electronic signs

Advertising Sign

WH/2019/1073

14.11.19

Delegate Permit Issued

6 Furness Street Blackburn Vic 3130

Central

Removal of Protected Vegetation (SLO2)

Special Landscape Area

WH/2019/1082

12.11.19

Delegate Permit Issued

2 Orchard Crescent Mont Albert North Vic 3129

Elgar

Removal of one (1) Agonis flexuosa (Willow Myrtle) tree.

VicSmart - Tree


 

Appl No.

Date

Decision

Street

Address

Ward

Proposed Use or Development

Application

Type

WH/2019/1086

01.11.19

Delegate Permit Issued

76 Nurlendi Road Vermont Vic 3133

Morack

Removal of one (1) tree

VicSmart - Tree

WH/2019/1089

18.11.19

Delegate Permit Issued

123 Junction Road Nunawading Vic 3131

Springfield

Removal of one tree

VicSmart - Tree

WH/2019/1095

01.11.19

Delegate Permit Issued

11 Kalang Street Blackburn Vic 3130

Central

Removal of 1 mahogany gum (tree 4) - Eucalyptus Robusta

VicSmart - Tree

WH/2019/1097

01.11.19

Delegate Permit Issued

11 Kalang Street Blackburn Vic 3130

Central

Removal of 1 mahogany gum (tree 3) - Eucalyptus Robusta

VicSmart - Tree

WH/2019/1106

21.11.19

Delegate Permit Issued

9 Kitchener Street Box Hill South Vic 3128

Riversdale

Construction of a front fence within 4 metres of a tree protected under Schedule 9 to the Significant Landscape Overlay

VicSmart - General Application

WH/2019/1109

21.11.19

Delegate Permit Issued

3 Hilltop Crescent Burwood East Vic 3151

Riversdale

Eight lot subdivision

Subdivision

WH/2019/1111

07.11.19

Delegate Permit Issued

5 Nicholson Street Nunawading Vic 3131

Springfield

Removal of Vegetation (One Tree) within the Significant Landscape Overlay - Schedule 9

VicSmart - Tree

WH/2019/1112

08.11.19

Delegate Permit Issued

5 Nicholson Street Nunawading Vic 3131

Springfield

Removal of Vegetation (One Tree) within the Significant Landscape Overlay - Schedule 9

VicSmart - Tree

WH/2019/1113

08.11.19

Delegate Permit Issued

5 Nicholson Street Nunawading Vic 3131

Springfield

Removal of Vegetation (One Tree) within the Significant Landscape Overlay - Schedule 9

VicSmart - Tree


 

Appl No.

Date

Decision

Street

Address

Ward

Proposed Use or Development

Application

Type

WH/2019/1114

08.11.19

Delegate Permit Issued

5 Nicholson Street Nunawading Vic 3131

Springfield

Removal of Vegetation (One Tree) within the Significant Landscape Overlay - Schedule 9

VicSmart - Tree

WH/2019/1118

27.11.19

Delegate Permit Issued

11 Renown Street Burwood Vic 3125

Riversdale

Five lot subdivision

Subdivision

WH/2019/1120

18.11.19

Delegate Permit Issued

40 Crest Grove Nunawading Vic 3131

Springfield

Removal of one tree (Tree 1) protected by SLO9 for the construction of one dwelling

VicSmart - Tree

WH/2019/1121

19.11.19

Delegate Permit Issued

40 Crest Grove Nunawading Vic 3131

Springfield

Removal of one tree (Tree 2) protected by SLO9 for the construction of one dwelling.

VicSmart - Tree

WH/2019/1124

19.11.19

Delegate Permit Issued

99 Carrington Road Box Hill Vic 3128

Elgar

Two lot subdivision

Subdivision

WH/2019/1125

13.11.19

Delegate Permit Issued

16 Peacock Street Burwood Vic 3125

Riversdale

Removal of one tree

VicSmart - Tree

WH/2019/1126

19.11.19

Delegate Permit Issued

103 Carrington Road Box Hill Vic 3128

Elgar

Nineteen lot subdivision

Subdivision

WH/2019/1130

13.11.19

Delegate Permit Issued

1201-1205 Riversdale Road Box Hill South Vic 3128

Riversdale

Removal of one tree

VicSmart - Tree

WH/2019/1133

18.11.19

Delegate Permit Issued

13 Lobelia Court Blackburn North Vic 3130

Central

Removal of one tree

VicSmart - Tree


 

Appl No.

Date

Decision

Street

Address

Ward

Proposed Use or Development

Application

Type

WH/2019/1138

07.11.19

Delegate Permit Issued

6 Hamel Street Box Hill South Vic 3128

Riversdale

Two lot subdivision

Subdivision

WH/2019/1141

07.11.19

Delegate Permit Issued

122 Dorking Road Box Hill North Vic 3129

Elgar

Two lot subdivision

VicSmart - Subdivision

WH/2019/1142

18.11.19

Delegate Permit Issued

1/33 Glen Ebor Avenue Blackburn Vic 3130

Central

Removal of protected trees (SLO9)

VicSmart - Tree

WH/2019/1144

18.11.19

Delegate Permit Issued

10 Winifred Street Nunawading Vic 3131

Springfield

Removal of one protected tree in the Significant Landscape Overlay Schedule 9

VicSmart - Tree

WH/2019/1145

14.11.19

Delegate Permit Issued

4 Little Street Box Hill South Vic 3128

Riversdale

Removal of one (1) SLO9 tree

VicSmart - Tree

WH/2019/1150

19.11.19

Delegate Permit Issued

47 Pickford Street Burwood East Vic 3151

Morack

Two lot subdivision

VicSmart - Subdivision

WH/2019/1151

22.11.19

Delegate Permit Issued

8 Bennett Street Forest Hill Vic 3131

Central

Removal of one tree under the Significant Landscape Overlay - Schedule 9

VicSmart - Tree

WH/2019/1166

26.11.19

Delegate Permit Issued

7 Burch Street

Blackburn North Vic 3130

Central

Two lot subdivision

Subdivision

WH/2019/1168

15.11.19

Delegate Permit Issued

7 Hotham Court Mont Albert Vic 3127

Elgar

Two lot subdivision

VicSmart - Subdivision

WH/2019/1180

18.11.19

Delegate Permit Issued

18 Beech Street Surrey Hills Vic 3127

Riversdale

Two lot subdivision

VicSmart - Subdivision


 

Appl No.

Date

Decision

Street

Address

Ward

Proposed Use or Development

Application

Type

WH/2019/1186

27.11.19

Delegate Permit Issued

4/96 Severn Street Box Hill North Vic 3129

Elgar

Removal of one (1) SLO9 tree

VicSmart - Tree

WH/2019/1187

26.11.19

Delegate Permit Issued

1001/545 Station Street

Box Hill Vic 3128

Elgar

Two lot subdivision

Subdivision

WH/2019/1195

21.11.19

Delegate Permit Issued

27 Parkside Avenue Box Hill Vic 3128

Elgar

Two lot subdivision

Subdivision

WH/2019/1197

26.11.19

Delegate Permit Issued

93 Boronia Road Vermont Vic 3133

Morack

Two lot subdivision

VicSmart - Subdivision

WH/2019/1207

26.11.19

Delegate Permit Issued

6 Kalimna Street Vermont Vic 3133

Morack

Two lot subdivision

Subdivision

WH/2019/179

04.11.19

Delegate Permit Issued

240 Morack Road Vermont South Vic 3133

Morack

Construction of six additional dwellings (4 double storey and 2 single storey) to the rear of the existing dwelling and buildings and works with four metres of trees protected under Schedule 9 to the ignificant Landscape Overlay

Multiple Dwellings

WH/2019/314

08.11.19

Delegate Permit Issued

16-28 Nelson Road Box Hill Vic 3128

Elgar

Buildings and works to construct a two (2) storey extension, for the purpose of food and drink premises (ground floor), increase in licensed area and administration area

Residential (Other)


 

Appl No.

Date

Decision

Street

Address

Ward

Proposed Use or Development

Application

Type

WH/2019/355

14.11.19

Delegate Permit Issued

10 Kerr Street

Blackburn Vic 3130

Central

The construction of two dwellings, and associated tree removal and buildings and works within 4 metres of protected trees on a lot affected by the Significant Landscape Overlay (SLO9).

Multiple Dwellings

WH/2019/368

11.11.19

Delegate Permit Issued

9 Eley Road Blackburn South Vic 3130

Riversdale

Construction of three (3) double storey dwellings on a lot and buildings and works within 4 metres of protected vegetation and vegetation removal within SLO9

Multiple Dwellings

WH/2019/546

29.11.19

Delegate Permit Issued

27 Ashley Street Box Hill North Vic 3129

Elgar

Construction of Two (2) Dwellings on a Lot and Removal of Vegetation

Multiple Dwellings

WH/2019/556

22.11.19

Delegate Permit Issued

285-301 Warrigal Road

Burwood Vic 3125

Riversdale

Installation of an electronic sign

Advertising Sign

WH/2019/631

28.11.19

Delegate Permit Issued

1/32 Wellington Avenue Blackburn Vic 3130

Central

Buildings and works for a front fence

Special Landscape Area

WH/2019/635

13.11.19

Delegate Permit Issued

17 Gay Street Blackburn North Vic 3130

Central

Buildings and works [associated with an outbuilding] within 4 metres of a protected tree.

Special Landscape Area

WH/2019/669

26.11.19

Delegate Permit Issued

2-4 Bruce Street Box Hill Vic 3128

Elgar

Display of signage (real-estate sign), associated with the sales of apartments

Advertising Sign

WH/2019/674

25.11.19

Delegate Permit Issued

10/88-90 Main Street Blackburn Vic 3130

Central

Buildings and works to a dwelling on a lot less than 500sqm.

Single Dwelling < 300m2


 

Appl No.

Date

Decision

Street

Address

Ward

Proposed Use or Development

Application

Type

WH/2019/681

28.11.19

Delegate Permit Issued

10 Eley Road Burwood East Vic 3151

Riversdale

Removal of easement

Subdivision

WH/2019/713

14.11.19

Delegate Permit Issued

3 Aldinga Street Blackburn South Vic 3130

Central

Removal of four trees under the significant landscape overlay - schedule 9

Special Landscape Area

WH/2019/733

26.11.19

Delegate Permit Issued

3/1 Purches Street Mitcham Vic 3132

Springfield

Extension to a dwelling on a lot less than 500 square metres in a General Residential Zone.

Single Dwelling < 300m2

WH/2019/736

11.11.19

Delegate Permit Issued

2-6 Market Street Nunawading Vic 3131

Springfield

Buildings and works (alfresco dining area and covered dry store) and signs (business identification)

Business

WH/2019/737

25.11.19

Delegate Permit Issued

370-372 Mitcham Road Mitcham Vic 3132

Springfield

Seventeen lot subdivision

Subdivision

WH/2019/742

01.11.19

Delegate Permit Issued

42 Pakenham Street Blackburn Vic 3130

Central

Tree Removal

Special Landscape Area

WH/2019/760

01.11.19

Delegate Permit Issued

1 St James Court Blackburn South Vic 3130

Central

Building and works (new dwelling) within 4 metres of protected trees under the Significant Landscape Overlay 9

Special Landscape Area

WH/2019/779

12.11.19

Delegate Permit Issued

942-946 Whitehorse Road Box Hill Vic 3128

Elgar

Illuminated signage in a Heritage Overlay

Advertising Sign


 

Appl No.

Date

Decision

Street

Address

Ward

Proposed Use or Development

Application

Type

WH/2019/831

04.11.19

Delegate Permit Issued

6/195-197 Whitehorse Road Blackburn Vic 3130

Central

Construct and display business identification signage

Advertising Sign

WH/2019/855

08.11.19

Delegate Permit Issued

353-383 Burwood Highway Forest Hill Vic 3131

Morack

Construction of a stair egress and signage to the terrace of the existing building

Business

WH/2019/885

14.11.19

Delegate Permit Issued

20 Brook Crescent Box Hill South Vic 3128

Riversdale

Buildings and works to construct a new dwelling within 4 metres of protected trees in the Significant Landscape Overlay Schedule 9

Special Landscape Area

WH/2019/897

01.11.19

Delegate Permit Issued

3 Jennifer Court Vermont South Vic 3133

Morack

Removal of a tree under the Significant Landscape Overlay Schedule 9

VicSmart - Tree

WH/2019/913

21.11.19

Delegate Permit Issued

9 Morris Avenue Mont Albert North Vic 3129

Elgar

Construction of a front fence within 4 metres of protected trees.

VicSmart - General Application

WH/2019/925

01.11.19

Delegate Permit Issued

19 Brazeel Street Blackburn South Vic 3130

Central

Buildings and works and removal of vegetation within SLO9

Special Landscape Area

WH/2019/953

29.11.19

Delegate Permit Issued

39 Naughton Grove Blackburn Vic 3130

Central

Buildings and works for the construction of a first-floor to the existing dwelling

Special Landscape Area

WH/2019/964

06.11.19

Delegate Permit Issued

29 Panorama Drive Forest Hill Vic 3131

Morack

Removal of one tree (Tree 1) under the Significant Landscape Overlay - Schedule 9

VicSmart - Tree


 

Appl No.

Date

Decision

Street

Address

Ward

Proposed Use or Development

Application

Type

WH/2019/982

06.11.19

Delegate Permit Issued

18 Livingstone Road Vermont South Vic 3133

Morack

Removal of six (6) protected trees in the Significant Landscape Overlay Schedule 9

Special Landscape Area

WH/2019/985

04.11.19

Delegate Permit Issued

2a Gordon Crescent Blackburn Vic 3130

Central

Buildings and works (shed) in an Overlay

VicSmart - General Application

WH/2019/997

01.11.19

Delegate Permit Issued

16 Briggs Street Mont Albert North Vic 3129

Elgar

Construction of a deck

VicSmart - General Application

WH/2018/1384

27.11.19

Delegate Refusal Issued

1/20 Harrison Street Mitcham Vic 3132

Springfield

Development of the land to construct twenty dwellings including a a basement garage

Multiple Dwellings

WH/2019/1093

22.11.19

Delegate Refusal Issued

196-198 Surrey Road Blackburn Vic 3130

Central

Removal of one protected tree in the Significant Landscape Overlay Schedule 9 and Design and Development Overlay Schedule 8

VicSmart - Tree

WH/2019/1107

04.11.19

Delegate Refusal Issued

1 Nandina Street Forest Hill Vic 3131

Springfield

Removal of one (1) SLO9 and VPO3 tree

VicSmart - Tree

WH/2019/1117

14.11.19

Delegate Refusal Issued

81 Menin Road Forest Hill Vic 3131

Springfield

Removal of one (1) Liquidambar styraciflua (Sweet Gum) tree.

VicSmart - Tree

WH/2019/1135

21.11.19

Delegate Refusal Issued

2/48 Shawlands Avenue Blackburn South Vic 3130

Central

Removal of one tree

VicSmart - Tree

WH/2019/1163

15.11.19

Delegate Refusal Issued

123 Junction Road Nunawading Vic 3131

Springfield

Removal of one (1) tree

VicSmart - Tree


 

Appl No.

Date

Decision

Street

Address

Ward

Proposed Use or Development

Application

Type

WH/2019/158

01.11.19

Delegate Refusal Issued

292 Station Street Box Hill South Vic 3128

Riversdale

Buildings and works for alterations and additions to upgrade an existing Service Station and associated business identification and promotion signage (includes 10 non-internally illuminated and 5 internally illuminated signs) and variation of Access to a road in the Road Zone Category 1 (RDZ1)

Business

WH/2019/166

08.11.19

Delegate Refusal Issued

46 Dudley Street Mitcham Vic 3132

Springfield

Construction of four (4) double storey dwellings, tree removal and buildings and works within four metres of protected trees

Multiple Dwellings

WH/2019/367

14.11.19

Delegate Refusal Issued

1109-1113 Whitehorse Road Box Hill Vic 3128

Elgar

Construction of a Four Storey Building (Comprising Office & Retail Uses) and Reduction In Car Parking

Business

WH/2019/493

06.11.19

Delegate Refusal Issued

91 Rostrevor Parade Mont Albert North Vic 3129

Elgar

Construction of six double storey dwellings, basement and buildings and works within 4 metres of a protected tree (SLO9)

Multiple Dwellings

WH/2019/1203

29.11.19

No Permit Required

27 Doncaster East Road Mitcham Vic 3132

Springfield

Removal of one tree

VicSmart - Tree

WH/2019/1108

20.11.19

Withdrawn

33a Aldinga Street Blackburn South Vic 3130

Central

Construction of front fence on a two dwelling site on lot lot of land

Multiple Dwellings


 

Appl No.

Date

Decision

Street

Address

Ward

Proposed Use or Development

Application

Type

WH/2019/1148

13.11.19

Withdrawn

15 Sunninghill Court Mitcham Vic 3132

Springfield

Bathroom addition within 4m of existing tree (500mm Circumference) Significant Landscape Overlay

Single Dwelling < 300m2

WH/2019/836

15.11.19

Withdrawn

Cntre Mang 17-21 Market Street Box Hill Vic 3128

Elgar

Change the signage to illuminate

Advertising Sign

WH/2019/842

08.11.19

Withdrawn

31 Mccomas Grove Burwood Vic 3125

Riversdale

Construction of three double storey dwellings and associated tree removal

Multiple Dwellings

WH/2019/853

14.11.19

Withdrawn

128-134 Burwood Highway Burwood Vic 3125

Riversdale

Business identification signage in a commercial 2 zone

Advertising Sign

WH/2019/912

25.11.19

Withdrawn

2/240 Elgar Road Box Hill South Vic 3128

Riversdale

Construct a carport

Single Dwelling < 300m2

 


 

BUILDING DISPENSATIONS/APPLICATIONS NOVEMBER 2019

Address

Date

Ward

Result

1 Jobert Court, Blackburn South

15.11.19

Central

Consent Granted 76

12 Orana Street, Blackburn

15.11.19

Central

Consent Granted 83

173-175 Whitehorse Road, Blackburn

12.11.19

Central

Consent Granted 116

2 Gerbera Court, Blackburn North

13.11.19

Central

Consent Granted 74

2 Jessie Street, Blackburn North

13.11.19

Central

Consent Granted 74, 79

29 Boyd Street, Blackburn South

27.11.19

Central

Consent Granted 76,79

36 Raleigh Street, Forest Hill

25.11.19

Central

Consent Granted 91

39 Aldinga Street, Blackburn South

13.11.19

Central

Consent Granted 89

49 Maple Street, Blackburn

14.11.19

Central

Consent Granted 89

5 Canora Street, Blackburn South

01.11.19

Central

Consent Granted 76

55 Edinburgh Road, Blackburn South

01.11.19

Central

Consent Granted 89

7 Marama Street, Blackburn South

01.11.19

Central

Consent Granted 80

9 Goodwin Street, Blackburn

15.11.19

Central

Consent Granted 89

97 Lake Road, Blackburn

27.11.19

Central

Consent Granted

1 Jobert Court, Blackburn South

15.11.19

18.11.19

Central

Consent Refused 79, 75, 80

24 Harold Street, Blackburn

28.11.19

Central

Consent Refused 89

2a Norvel Street, Blackburn

26.11.19

Central

Consent Refused 89

17 Arnold Street, Box Hill

19.11.19

Elgar

Consent Granted 116

20 Cherry Orchard Rise, Box Hill North

27.11.19

Elgar

Consent Granted 76

21 Barkly Street, Box Hill

15.11.19

Elgar

Consent Granted 76

29 Sweetland Road, Box Hill

28.11.19

Elgar

Consent Granted 74

31 Mckean Street, BOX HILL NORTH

19.11.19

Elgar

Consent Granted 74

35 Court Street, Box Hill

14.11.19

Elgar

Consent Granted 82

44 Clota Avenue, Box Hill

25.11.19

Elgar

Consent Granted 85

52 Zetland Road, Mont Albert

04.11.19

Elgar

Consent Granted 79

31 Mckean Street, BOX HILL NORTH

19.11.19

Elgar

Consent Refused 81

7 Belgravia Avenue, Mont Albert North

12.11.19

Elgar

Consent Refused 80

9-11 Prospect Street, Box Hill

12.11.19

Elgar

Withdrawn 116

2/15 Mill Avenue, Forest Hill

20.11.19

Morack

Consent Granted 76

30 Newhaven Road, Burwood East

28.11.19

Morack

Consent Granted 89

5 Stanley Road, Vermont South

01.11.19

Morack

Consent Granted 116

95 Morack Road, Vermont South

28.11.19

Morack

Consent Granted 92

9 Wingrove Street, Forest Hill

26.11.19

Morack

Consent Refused 74

1140 Riversdale Road, Box Hill South

20.11.19

Riversdale

Consent Granted 89

13 Clifton Street, Box Hill South

13.11.19

Riversdale

Consent Granted 89

18 O'brien Crescent, Blackburn South

04.11.19

27.11.19

Riversdale

Consent Granted 76,79


 

Address

Date

Ward

Result

5 Saxon Street, Burwood East

28.11.19

Riversdale

Consent Granted 74


56 Broughton Road, Surrey Hills

15.11.19

Riversdale

Consent Granted 90,89,92

11 Collier Court, Burwood

18.11.19

Riversdale

Consent Refused 74

1 Koala Avenue, Nunawading

04.11.19

Springfield

Consent Granted 79

18 Joyce Street, Nunawading

20.11.19

Springfield

Consent Granted 89

25 Davison Street, Mitcham

25.11.19

Springfield

Consent Granted 79

28 Grey Street, Vermont

27.11.19

Springfield

Consent Granted 74

389 Springfield Road, Nunawading

15.11.19

Springfield

Consent Granted 74,76,79,85

4 Busana Way, Nunawading

07.11.19

Springfield

Consent Granted 91

51 O'shannessy Street, Nunawading

15.11.19

Springfield

Consent Granted 81

65 Betula Avenue, Vermont

25.11.19

Springfield

Consent Granted 76

70 Mount Pleasant Road, Nunawading

11.11.19

Springfield

Consent Granted 80

11 East India Avenue, Nunawading

11.11.19

Springfield

Consent Refused 75,79

11 Panel Street, Mitcham

15.11.19

Springfield

Consent Refused 80

40 Crest Grove, Nunawading

28.11.19

Springfield

Consent Refused 74

65 Betula Avenue, Vermont

25.11.19

Springfield

Consent Refused 74

DELEGATED DECISIONS MADE ON STRATEGIC PLANNING MATTERS NOVEMBER 2019

Under the Planning and Environment Act 1987: Nil

REGISTER OF CONTRACTS SIGNED BY CEO DELEGATION NOVEMBER 2019

Contract Number

Service

30199

Newton Street Road Reconstruction

30197

Cleaning and Maintenance of Automated Public Toilets

REGISTER OF PROPERTY DOCUMENTS EXECUTED NOVEMBER 2019

Property Address

Document Type

Document Detail

8A Prospect Street, Box Hill

Licence

As a temporary commercial Car Park

14 + 16 Scott Grove Burwood

Contract of Sale and Vendor Statement

Other: withheld for privacy

 

REGISTER OF DOCUMENTS AFFIXED WITH THE COUNCIL SEAL NOVEMBER 2019

Nil

PARKING RESTRICTIONS APPROVED BY DELEGATION NOVEMBER 2019

Address:          Puerta Street, Burwood: 15m east of Faelen Street

Previously:      1 Unrestricted parking space                   

Now:                1 ‘No Stopping’ parking space

Address:          Puerta Street, Burwood: 15m west of Faelen Street

Previously:      1 Unrestricted parking space                       

Now:                1 ‘No Stopping’ parking space

Address:          Bennett Street, Forest Hill: north of 250 Canterbury Road driveway to opposite south of 250 Canterbury Road driveway

Previously:      2 ‘Unrestricted’ parking space                   

Now:                2 ‘No Stopping’ parking spaces

Address:          Holland Road, Blackburn South: north of school crossing and internal driveway to North of 81 Holland Road driveway

Previously:      8 ‘Unrestricted’ parking spaces                

Now:                8 ‘No Stopping, 8-9:15am and 3-4pm, School Days’ parking spaces


 

VENDOR PAYMENT SUMMARY – SUMS PAID DURING NOVEMBER 2019

Date

Total Issued

Payments
(direct debit, cheques or electronic funds transfer)

Transaction Type EFT/CHQ/DD

01/11/2019

$1,885.50

1

EFT

01/11/2019

$25,963.63

1

EFT

04/11/2019

$3,850.00

1

EFT

07/11/2019

$1,485.30

20

EFC

07/11/2019

$89,338.65

49

CHQ

07/11/2019

$1,485.30

20

EFC

07/11/2019

$1,233,452.67

182

EFT

08/11/2019

$121.90

1

CHQ

08/11/2019

$57,421.62

1

EFT

08/11/2019

$369.73

1

EFT

11/11/2019

$54,468.47

1

EFT

14/11/2019

$7,664.59

17

EFC

14/11/2019

$33,342.00

23

CHQ

14/11/2019

$1,589,154.99

201

EFT

15/11/2019

$36.22

1

EFT

15/11/2019

$2,000.00

1

EFC

21/11/2019

$20,170.73

31

EFC

21/11/2019

$163,945.56

82

CHQ

21/11/2019

$1,719,300.77

253

EFT

21/11/2019

$13,992.00

1

EFT

22/11/2019

$20,170.73

31

EFC

26/11/2019

$11,000.00

1

EFT

27/11/2019

$2,000.00

1

EFC

28/11/2019

$12,583.81

30

EFC

28/11/2019

$117,032.97

49

CHQ

28/11/2019

$6,482,210.01

296

EFT

28/11/2019

$430.00

1

EFT

29/11/2019

$400,000.00

2

CHQ

GROSS

$12,064,877.15

1299

 

 

Monthly Lease Payments

$34,054.99

 

Direct Debit Payments

$166,569.30

 

CANCELLED PAYMENTS

-$52,595.36

-75

NETT

$12,212,906.08

1224

 

 

Attendance

Cr Liu returned at 8.03pm.

 


Whitehorse City Council

Ordinary Council Minutes                                                                                                        28 January 2020

 

10          Reports from Delegates, Special Committee Recommendations and Assembly of Councillors Records

10.1       Reports by Delegates

 

(NB: Reports only from Councillors appointed by Council as delegates to community organisations/committees/groups)

10.1.1     Cr Davenport reported on his attendance at a meeting of the Whitehorse Business Group held on 10 December 2019.

10.1.2     Cr Massoud reported on her attendance at the Whitehorse Sport and Recreation Network meeting held on 19 December 2019.

10.1.3     Cr Massoud, and the Mayor Cr Ellis reported on their attendance at the Eastern Region Group meeting held on 13 December 2019.

10.1.4     Cr Liu reported on her attendance at the following meetings:

·           Whitehorse Business Group held on 10 December 2019.

·           Board of the Whitehorse Manningham Regional Library Corporation held on 11 December 2019. 

·           Board of the Eastern Transport Coalition meeting held on 19 December 2019.

 

Council Resolution

Moved by Cr Cutts, Seconded by Cr Liu

That the reports from delegates be received and noted.

Carried Unanimously

 

 

 

10.2       Recommendation from Special Committee of Council Meeting

 

No Special Committee of Council meeting held in January 2020.

 


 

 

10.3       Record of Assembly of Councillors

Meeting Date

Matter/s Discussed

Councillors

Present

Officers Present

Disclosures of Conflict of Interest

Councillor /Officer attendance following disclosure

09.12.19

6:30-7:00pm

 

Councillor Informal Briefing Session

·  Notice of Motion 127: Cr Cutts

·  Urgent Business: North East Link Officer Report

·  Urgent Business: Electricity Prices

·    9.1.1 Amendment C216 Exhibition Results 42 - 48 Glenburnie Road, Mitcham

·    9.1.2 Box Hill to Ringwood Shared Use Path: Laburnum Section

·    9.2.1 Council Approval to Amend Maximum Expenditure Threshold (Contract 30053) Landscape Construction Services

·    9.3.2 Whitehorse Health and Wellbeing Plan 2017-2021

Cr Ellis (Mayor & Chair)

Cr Barker

Cr Bennett

Cr Cutts

Cr Carr

Cr Davenport

Cr Ellis

Cr Liu

Cr Massoud

Cr Munroe

 

S McMillan

J Green

N Brown

T Wilkinson

P Smith

A De Fazio

J Russell

H Rowlands

 

Nil

Nil

20.01.2020

5:55-6:00pm

Bushfire Relief Donation

 

Cr Ellis (Mayor & Chair)

Cr Barker

Cr Bennett

Cr Cutts

Cr Carr

Cr Davenport

Cr Massoud

Cr Munroe

Cr Stennett

S McMillan

Nil

Nil


 

Meeting Date

Matter/s Discussed

Councillors

Present

Officers Present

Disclosures of Conflict of Interest

Councillor /Officer attendance following disclosure

20.01.20

6:30-11:00pm

·  Audit Advisory Committee Chairman’s Report

·  Update on Legal Matter RE: Project

·  Draft Indoor Sports Facility Feasibility Study

·  Whitehorse Centre Concept and Briefing Design

·  Community Budget Briefing Update

·  Financial report as at 30 November 2019

·  Draft Council Agenda 28 January 2020

Cr Ellis (Mayor & Chair)

Cr Barker

Cr Bennett

Cr Cutts (left the meeting at 10:00 and didn’t return)

Cr Carr

Cr Davenport

Cr Ellis

Cr Massoud

Cr Munroe

S McMillan

(AGMCD) K Marriott

(AGMI) S Kinsey

T Wilkinson

(AGMCS) M Ackland

A De Fazio

S Belmore

A Butterfield

S Price

K Sinclair

L Gibson

I Kostopoulos

L McGuiness

S Cann

M Hassan

 

 

Nil

Nil

 

Council Resolution

Moved by Cr Bennett, Seconded by Cr Massoud

That the record of Assembly of Councillors be received and noted.

Carried Unanimously

 

 

11          Reports on Conferences/Seminars Attendance

 

Nil

 


 

12          Confidential Reports

 

Council Resolution

Moved by Cr Bennett, Seconded by Cr Munroe

That in accordance with Section 89(2) (e) and (c) of the Local Government Act 1989 the Council should resolve to go into camera and close the meeting to the public as the matters to be dealt with relate to proposed developments and industrial matters.

Carried

A Division was called.

Division

For

Cr Bennett

Cr Carr

Cr Cutts

Cr Davenport

Cr Ellis

Cr Liu

Cr Massoud

Cr Munroe

Cr Stennett

Against

Cr Barker

On the results of the Division the motion was declared carried

 

The meeting was closed to the public at 8:14pm.

 

Council Resolution

Moved by Cr Bennett, Seconded by Cr Munroe

That the meeting move out of camera and be reopened to the public.

Carried

 

The meeting was reopened to the public at 8:31pm.

13          Close Meeting

 

Meeting closed at 8:32pm

 

Confirmed this 24th day of February 2020

 

 

 

 

 

 

_______________________________

CHAIRPERSON