Virtual Council
Meeting
In
accordance with the COVID-19 Omnibus (Emergency Measures) Bill 2020 –
Amendment of Local Government Act 2020, our Council meetings remain open to the
public via Live Stream only, Please do not attend in person.
Meetings can be viewed
via Council’s live stream platform https://webcast.whitehorse.vic.gov.au/video.php
on
Monday 21 September 2020
at 7:00pm
Members: Cr
Sharon Ellis (Mayor), Cr Blair Barker, Cr Bill Bennett,
Cr Raylene Carr, Cr Prue Cutts, Cr Andrew Davenport, Cr Tina
Liu,
Cr
Denise Massoud, Cr Andrew Munroe, Cr Ben Stennett
Mr Simon McMillan
Chief
Executive Officer
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Recording of Meeting and Disclaimer
Please
note every Council Meeting (other than items deemed confidential under
section 3 (1) of the Local Government Act 2020) is being recorded and
streamed live on Whitehorse City Council’s website in accordance with
Council's Live Streaming and Recording of Meetings Policy. A copy of the
policy can also be viewed on Council’s website.
The recording will be archived and made publicly
available on Council's website within 48 hours after the meeting on
www.whitehorse.vic.gov.au for a period of three years (or as otherwise agreed
to by Council).
Live streaming allows everyone to watch and listen to
the meeting in real time, giving you greater access to Council debate and
decision making and encouraging openness and transparency.
All
care is taken to maintain your privacy; however, as a visitor in the public
gallery, your presence may be recorded. By remaining in the public gallery,
it is understood your consent is given if your image is inadvertently
broadcast.
Opinions expressed or
statements made by individual persons during a meeting are not the opinions
or statements of Whitehorse City Council. Council therefore accepts no
liability for any defamatory remarks that are made during a meeting.
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Council Meeting 21
September 2020
AGENDA
1 PRAYER
1a Prayer
for Council
We give thanks, O God, for the Men
and Women of the past whose generous devotion to the common good has been the
making of our City.
Grant that our own generation may build worthily on the foundations
they have laid.
Direct our minds that all we plan and determine, is for the
wellbeing of our City.
Amen.
1b Aboriginal
Reconciliation Statement
“In the spirit of reconciliation, Whitehorse City Council
acknowledges the Wurundjeri people as the traditional custodians of the land we
are meeting on. We pay our respects to their Elders past and
present.”
2 WELCOME
AND APOLOGIES
3 DISCLOSURE
OF CONFLICT OF INTERESTS
4 CONFIRMATION
OF MINUTES OF PREVIOUS MEETINGS
Minutes of the Council Meeting 24 August 2020.
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RECOMMENDATION
That the minutes of the virtual Council meeting
24 August 2020 having been circulated now be confirmed.
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5 RESPONSES TO QUESTIONS
6 Notices
of Motion
6.1 Notice
of Motion No 135 Cr Massoud
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That Council:
1. Considers
that the economic impact of the COVID-19 pandemic through loss of jobs and
business activity within Melbourne which includes the City of Whitehorse
should be treated as urgent given its impact on the wellbeing of Victorian
citizens.
2. Calls
on the Premier of Victoria and the State Government to confirm that the
economic devastation has impacted on the community wellbeing to the extent
that the recovery is urgent and request the following actions:
a) An
increase in the financial support to the businesses which have been grossly
effected
b) Inclusion
of non-employing sole traders in the next round of support.
3. Advocates
to the Commonwealth Government the importance of JobKeeper and JobSeeker and
that these programs should be continued in Melbourne, the worst effected
capital city of Australia, until we are in a COVID normal environment.
4. Advocate
to the State and Commonwealth Governments the importance of major
infrastructure projects as being critical to stimulating our economy post
COVID-19.
5. Request
management to promote through City of Whitehorse’s communication
channels the business and jobs crisis facing our city and need for increased
support and action from the State and Commonwealth Governments.
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7 Petitions
7.1 Alwyn
Street, Mitcham Traffic and Tree Management
A petition signed by 62 signatories
has been received from residents requesting Council look into traffic
conditions, signage, speed limit and tree management of Alwyn Street, Mitcham.
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RECOMMENDATION
That the petition be received and referred to
the General Manager City Development for appropriate action and response.
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8 Urgent
Business
Council Meeting 21
September 2020
9 Council
Reports
9.1 City
Development
Strategic Planning
9.1.1 Strategic Planning
Update
FILE NUMBER: SF10/90
SUMMARY
This report outlines progress
with key strategic planning projects since March 2020 and recommends that this
update report be acknowledged.
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RECOMMENDATION
That Council note the
report on progress with Strategic Planning projects.
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background
Council’s Strategic Planning
Unit undertakes a range of projects that respond to the strategic planning
needs of Whitehorse, updates the Whitehorse Planning Scheme and manages
projects to proactively plan for future improvement, development opportunities
and protection of important features and places within the City.
DISCUSSION
The following is a summary of the
current status of key projects being undertaken through the Strategic Planning
Unit. The last update to Council was provided at its meeting on 16 March
2020.
Key planning scheme
amendments
Amendment C219 - Municipal Wide
Tree Controls, Significant Landscape Overlay (SLO9)
Council undertook Amendment C219 to
the Whitehorse Planning Scheme (Planning Scheme) to apply a permanent
Significant Landscape Overlay, Schedule 9 (SLO9) to all residential areas of
the City that did not already have permanent SLO controls in place. The Amendment
implements the recommendations of the Municipal Wide Tree Study.
Following exhibition of Amendment
C219 and review by an independent Panel in 2019, on 16 March 2020, Council
resolved to adopt the Amendment and submit it to the Minister for Planning for
approval.
On 16 July 2020 the Minister for
Planning (the Minister) approved Amendment C219 on an interim basis until 30
June 2021 while the Department of Environment, Land,
Water and Planning (DELWP) completes a review of the SLO in the Victorian Planning
Provisions. DELWP has advised that this review is intended to establish a
state-wide approach to the application of planning tools for tree protection.
Interim controls under SLO9 were in
place since 8 February 2018 so that the amendment process for the permanent
controls under Amendment C219 could be concluded. Amendment C219 replaces the
SLO9 that had been in place on a temporary basis. Updates on the Amendment are
provided on Council’s website at:
https://www.whitehorse.vic.gov.au/planning-and-building/whitehorse-planning-scheme
Amendment C216 – Heritage Overlay, 42-48 Glenburnie
Road, Mitcham
Amendment C216 to apply a permanent Heritage Overlay (HO) to
42-48 Glenburnie Road, Mitcham was initiated from an application on 23 November
2018 for report and consent under Section 29A of the Building Act 1993
to demolish the dwelling and outbuildings. This was preceded by a notice of
refusal to grant planning permit WH/2018/45 on 7 November 2018 for 10 double
storey dwellings on the property on non-heritage grounds such as the intensity
of the development and the impact on the amenity and landscape character of the
Glenburnie Road area.
Having been exhibited in September / October 2019 and no
objecting submissions received, Council adopted Amendment C216 at its meeting
on 9 December 2019. The Amendment was subsequently approved by the
Minister and came into effect on 23 July 2020.
The application of the Heritage Overlay on a permanent basis
will still allow the development of the site approved by the Victorian Civil
and Administrative Tribunal (VCAT) on 26 September 2019 by way of substituted
plans. The VCAT approval allows for a less intense and more sensitive
development that retains the existing house on the site. The application of the
overlay is still relevant as it will provide protection of the heritage place
into the future should the current proposal not proceed.
Amendment C213 – Student Accommodation Policy
Update
The Student Accommodation Background Paper and Student
Accommodation Strategy were adopted by Council on 20 August 2018. The
Strategy informed a proposed update to the existing Student Accommodation
Policy at Clause 22.14 of the Planning Scheme which has been in place for
approximately 10 years.
Following exhibition in August
/ September 2019 and there being no submissions, Council adopted Amendment C213
at its meeting on 25 November 2019 and lodged this with the Minister for
approval on 23 December 2019. Council’s decision included a change in line
with its 20 August 2018 resolution to increase the car parking rates for
purpose built student accommodation to 0.3 spaces per bed in a Metropolitan Activity Centre and 0.45 spaces
per bed within Major Activity
Centres, within 500 metres of a tertiary education institution or on a site
abutting the Principal Public Transport Network.
A decision is yet to be received from
the Minister. It is noted that DELWP is currently undertaking a broader review
on Student Accommodation.
Amendment C220 – Residential Corridors Built Form
Study, Design and Development Overlay (DDO)
The Residential Corridors Built
Form Study produced draft development guidelines for areas in the
municipality along key road corridors where the Residential Growth Zone (RGZ)
interfaces with land in the Neighbourhood Residential Zone (NRZ) and the
General Residential Zone (GRZ). The Study focused primarily on sections of Burwood
Highway and Whitehorse Road as the major east-west tram and road corridors
where Council proposes to seek:
· A
mandatory building height limit (6 storey)
· Mandatory
front, side and rear building setbacks
· Guidance
for the pedestrian interface to new development, shadowing of open space, the
wind impact of buildings and site landscaping expectations.
The Study was adopted by Council at
its meeting on 29 January 2019 and following further drafting of a proposed
Design and Development Overlay (DDO, Schedule 11) to implement the Study,
authorisation for Amendment C220 was sought from the Minister on 11 October
2019. Council officers have liaised with DELWP to progress the amendment, and
provided further information in January 2020, however authorisation to commence
the amendment process and enable exhibition of the proposed controls is yet to
be received.
Activity Centres
Officers continue to implement
actions from adopted structure plans and urban design framework plans for
activity centres in the municipality. A monitoring framework for implementation
of the plans has also been established and is periodically updated.
Box Hill Metropolitan Activity
Centre (MAC)
For over 10 years, actions by the
Strategic Planning Unit relating to the Box Hill MAC have been largely guided
by the existing Box Hill Structure Plan adopted in 2007.
In late 2018 Council commenced a
review of the vision and strategic directions for the Box Hill MAC. A draft
updated Structure Plan and accompanying draft Urban Design Framework (UDF) have
been prepared to progress the longer term strategic vision for the Box Hill
MAC. These drafts were presented to Council at its meeting on 25 May 2020 where
Council resolved to note the draft Structure Plan and draft UDF for the purpose
of community consultation and to seek authorisation from the Minister to
commence a planning scheme amendment to implement the work. Amendment
documentation is currently being finalised and extensive feedback has been
provided by DELWP on the form and content of the Activity Centre Zone proposed
for the MAC. Officers are currently working through this feedback to
progress lodgement of the planning scheme amendment authorisation request. Any
significant changes to the proposed amendment considered by Council on 25 May
2020 would require a further report to Council.
Several other projects specifically
for the Box Hill MAC are being undertaken concurrently across Council. These
include the Box Hill Integrated Transport Strategy, Open Space Strategy Review
and Urban Realm Treatment Guidelines. The Strategic Planning Unit is closely
involved with each of these projects, and
likewise officers from these projects are involved in the review of the vision
and strategic directions. Updates on the project are included on the project
web page at:
https://www.whitehorse.vic.gov.au/vision-box-hilll
Tally Ho Major Activity Centre
– Review of Commercial 1 Zone
A review of the Tally Ho Major
Activity Centre was completed in 2018/19 to assess whether the existing
Commercial 1 Zone changed through the State zone reforms in 2013, is the most appropriate
zone to achieve the vision for the centre as a major business and employment
hub in the eastern region into the future. The report prepared by Urban
Enterprise found that residential development in the activity centre allowed
under the existing Commercial 1 Zone is unlikely to complement the existing
commercial uses and economic strengths of Tally Ho.
At its meeting on 26 August 2019, Council resolved to release
the report for consultation before deciding whether to commence a planning
scheme amendment process to rezone land. In February 2020, letters were
sent to landowners and tenants in the Commercial 1 Zone of Tally Ho and the
neighbouring Burvale Hotel and Pater James Centre advising of the Review and
how to provide comment. Unfortunately a drop-in consultation session
planned for 19 March 2020 to discuss the Review was cancelled due to COVID-19.
Instead, the comment period was extended to Thursday 9 April 2020, providing a
consultation period of over six weeks.
Eleven submissions were received; ten on behalf of landowners
within the study area and one on behalf of a land owner elsewhere in the
Activity Centre. A report is being prepared for Council outlining the
submissions received and proposing a way forward with the project. It is anticipated
that this report will be presented to Council in the coming months.
Nunawading, Mitcham and MegaMile
Activity Centres - Structure Plan Update
The Nunawading/MegaMile Major
Activity Centre and Mitcham Neighbourhood Activity Centre Structure Plan was
adopted by Council in 2008. A Background Review completed in 2018
analyses the key policy changes, major projects and development that has
occurred in the 10 years since the Plan’s adoption and will inform an
update to the Structure Plan.
Consultants have been appointed to
assist with updating the Structure Plan so that it addresses local aspirations
for dynamic and well performing Activity Centres that also comply with State
government requirements. Given the complexity of the structure planning process,
the project is proposed over two financial years.
Work on Phase 1 of the project is
underway and includes preparing an initial Discussion Paper for community
consultation as well as technical reports (economic, traffic and parking, built
form) to understand conditions in the activity centres. These technical reports
will inform an Issues and Opportunities Paper.
Subject to budget approval, Phase 2 will deliver an updated
Structure Plan and an Implementation Plan including any amendments needed to
the Planning Scheme plus improvements to amenity, transport, access, public
realm, and the like.
Future community consultation on the project will ensure
that the community and stakeholders have input at each stage of the
project. Timing for commencement of community consultation for Phase 1 is
yet to be determined and is partly dependent on COVID-19 restrictions and
funding becoming available to undertake Phase 2. As a result, initial
community engagement for the project may be deferred until further into the current
2020/21 year.
Heritage
Heritage Assistance Fund
The Heritage Assistance Fund (HAF) provides
grants up to $2,000 from the funding pool of $40,000 to eligible owners and
occupiers of properties in the Heritage Overlay to assist with the ongoing maintenance
of their heritage properties. The HAF assists with various heritage
preservation works including external painting, repairs and restorative works.
There were 22 HAF recipients for
the 2019/20 year. Of those, 18 recipients have claimed their funds ($32,492).
There are still four outstanding claims ($7,658) with recipients reporting that
they were having difficulty completing the works due to COVID-19 restrictions.
These recipients have been given a formal extension until 31 December 2020 to
complete the approved works and make a claim.
Applications for the 2020/21
round of HAF were scheduled to open mid-August 2020. However as the COVID-19
Stage 4 restrictions have made it difficult for applicants to obtain the
necessary trade quotes, the opening of the HAF has been delayed until
restrictions have eased. The delay to the program has been advertised on
Council’s website and in the September Whitehorse News. Owners and
occupiers of eligible heritage properties will be notified by post when the
fund opens for applications.
Heritage Framework Plan 2020
At the Special Committee of Council
on 14 October 2019, it was resolved:
That Council:
1. Notes
that the City of Whitehorse Post 1945 Heritage Study dated June 2016 contains a
number of properties not acted upon in the last 3 years.
2. Notes
that the Whitehorse Heritage Review 2012 contains a number of properties not
acted upon in the last 7 years.
3. Receives
a report on the proposed approach to reviewing the potential heritage
properties from the Whitehorse Heritage Review 2012 and the Post 1945 Heritage
Study.
A draft Heritage Framework Plan
outlining a process for ongoing assessment and management of heritage places in
the City of Whitehorse has been prepared which is proposed to replace the
existing 2008 Framework Plan and address Council’s resolution. The
draft Framework Plan was reviewed by the Heritage Steering Committee at a
meeting on 21 July 2020 and received its support. The draft Framework Plan is
the subject of a separate report to Council.
Other Major Council Projects
Infrastructure and Development
Contributions Framework
In 2019/20, the Victorian Auditor
General’s Office (VAGO) undertook an audit of several metropolitan and
regional councils (including Whitehorse City Council) plus key agencies “to
determine whether development and infrastructure contributions provide the
required infrastructure to new and growing communities as intended”.
(VAGO web site).
The outcome of the audit was tabled
in Parliament in March 2020 and raised concerns about whether the development
and infrastructure contribution schemes have been effective and areas for
improvement of the system. The VAGO report also highlighted that
Whitehorse City Council does not currently have a formal development contribution
mechanism in place in the Planning Scheme, aside from contributions in relation to public open space that have long
been part of the planning and subdivision system in Victoria.
While development contribution
mechanisms are common in greenfield growth areas, it is widely accepted that
the current system is not readily suited to established urban areas.
Council is very conscious of the
need for State and local infrastructure in places like Box Hill Metropolitan
Activity Centre to keep pace with the strong growth in this significant centre.
As reported to VAGO Council has been undertaking strategic work needed to
inform a suitable developer contributions tool for Box Hill.
Council also has a focus on
infrastructure needed to meet growth in other parts of the municipality and has
therefore committed $200,000 funding in the 2020/21 year to investigate a
municipal-wide development contributions mechanism. A brief for this project
has been prepared and tenders will be sought.
The Good Landscape Guide
Landscape guidelines have been
available for several years to assist planning permit applicants to prepare
better quality, relevant landscape plans. The Good Landscape Guide
will update the guidelines to a more simplified, user friendly, web-based tool,
and expanded with sustainability themes such as ‘green’
infrastructure and more emphasis on valuing trees in development
outcomes. The updated guidelines are nearing completion and will be
available on Council’s web site once finalised.
Building Reflectivity
Preliminary work was carried out in
2019/2020 to investigate building reflectivity issues, which have been
highlighted by recent development in Box Hill. The study arises from concern
about the visual impact (near and far views) and glare safety. The work included:
a literature review of planning controls regulating reflectivity; local,
national and global precedent review; and identification of other matters of a
legal or planning nature that should be considered and areas for further
investigation.
A report to Council on 25 May 2020
outlined the findings of the study and further work is proposed to seek
technical engineering advice on the matter. Due to COVID-19 constraints,
separate funding has not been included in the 2020/21 budget and can be
reconsidered in the 2021/22 year.
Tree Assistance Fund (TAF)
At the Special Committee meeting on
12 November 2018, it was resolved:
That Council:
1. Recognises
that Whitehorse Residents are impacted by the significant tree register;
2. Consider
guidelines for providing grants to owners of properties which have a tree on
the significant tree register to assist with maintenance of those trees;
3. Refer
the matter to the 2019/2020 Budget.
At its meeting on 25 May 2020,
Council approved the Whitehorse Tree Assistance Fund Policy and Guidelines
drafted by Council’s Tree Education Officer and resolved to continue to
allocate funds to the TAF.
The TAF provides $40,000 per year
to assist residents with maintenance of significant trees, being those trees covered
by the Vegetation Protection Overlay (Schedules 1, 3 and 5) in the Planning
Scheme. Council also approved funding ($14,120 per annum, ongoing) for staff
resources to administer the fund.
Applications for the 2020/21 round
of TAF were scheduled to open mid-August 2020. However as the COVID-19 Stage 4
restrictions have made it difficult for applicants to obtain the necessary
quotes, the opening has been delayed slightly and the period for
applications extended. For more information about the fund visit: https://www.whitehorse.vic.gov.au/tree-assistance-fund
State Government Projects
SMART Planning - Planning Policy
Framework
As part of the Smart Planning
reforms by the State government following the Reforming the Victoria
Planning Provisions Discussion Paper in late 2017, planning schemes across
Victoria are proposed to be rewritten to align with the new thematic policy
structure introduced as part of State Amendment VC148 on 31 July 2018.
This provided a structure to integrate State, Regional and Local content of
planning schemes. For Whitehorse City Council it is intended that this
will largely be a policy neutral translation of the local content in the
planning scheme to remove unnecessary duplication in policy content within each
theme and to streamline operation of policy.
Reform of the Planning Policy
Framework (PPF) is being primarily undertaken by DELWP in consultation with
Council’s across Victoria in stages. As reported in the March 2020
Strategic Planning Update, work has commenced on the Planning Scheme and a
first draft of PPF local content is anticipated from DELWP in the coming weeks.
To date the project has involved considerable officer time within existing
resources. As DELWP will only provide two drafts of the translated PPF,
it will be important to ensure that key content of the Planning Scheme is not
misinterpreted, diluted or removed.
CONSULTATION
Community consultation is an
integral part of all strategic planning projects. The level and type of
consultation will be extensive and varied, depending on the nature and
complexity of each project. Community consultation adds to the depth of
projects and needs to be adequately factored into project timeframes.
This update report on strategic
planning projects is prepared every six (6) months covering periods ending in
March and September. This is followed by a summary in the Whitehorse News
on a selection of projects of interest to the community.
FINANCIAL IMPLICATIONS
All of the projects require resources and funding for tasks
including consultation, preparation, exhibition and consideration of
amendments, consultant advice and investigations, including government
processes e.g.: panel hearings etc. Funding for the projects discussed in
this report was either provided in the recurrent budget or via specific budget
line items as new budget initiatives.
POLICY IMPLICATIONS
The undertaking of strategic
planning projects is consistent with the Council Plan 2017 – 2021
in terms of project outcomes and the consultation involved.
Council Meeting 21
September 2020
9.1.2 Heritage
Framework Plan 2020
ATTACHMENT
SUMMARY
The City of
Whitehorse Potential Heritage Framework was last prepared in 2008 to address
management of Council’s potential heritage list and set out a program for
other relevant heritage actions for the municipality into the future.
Having a well
thought out program for recognising and protecting heritage places in the
municipality helps to identify the need for any further work and to improve
Council’s heritage management. As most of the tasks identified in the
2008 Framework are now complete it was considered an appropriate time to
prepare a new Heritage Framework Plan. The revised plan also responds to a
resolution of Council on 14 October 2019 requesting a report on
the proposed approach to reviewing the potential heritage properties from the
Whitehorse Heritage Review 2012 and the Post 1945 Heritage Study.
This report
provides Council with the Draft Heritage Framework Plan 2020 (at Attachment 1),
which is proposed to guide heritage planning in the City of Whitehorse over the
next 10 years. The Draft Framework prioritises future heritage projects and
highlights tasks that should be undertaken to improve heritage protection and
services to the community.
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RECOMMENDATION
That Council:
1. Adopt
the Draft Heritage Framework Plan 2020 shown in Attachment 1 to guide and
prioritise heritage projects in the City of Whitehorse for the next 10 years.
2. Refer
projects from the Heritage Framework Plan 2020 to future annual budget
preparation processes for consideration.
3. Undertake
work on tasks 1, 2 and 3 of the Heritage Framework Plan 2020 as a priority.
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background
As a planning authority, one of the
duties of Council under Section 12 of the Planning and Environment Act
1987 (the Act) is to “implement the objectives of planning in
Victoria.’ One of those objectives, as set out in Section 4 of the
Act is “to conserve and enhance those buildings, areas or other
places which are of scientific, aesthetic, architectural or historical
interest, or otherwise of special cultural value”.
Heritage Planning in the City of
Whitehorse started with the City of Box Hill Heritage and Conservation Study in
1990 and the City of Nunawading Heritage Survey Project 1994. Since then, 265
places of individual significance and 16 precincts have been included in the
Heritage Overlay of the Whitehorse Planning Scheme and twelve heritage studies
have been completed that have provided the basis for heritage recognition and
protection in the municipality. Additionally, Council has provided a heritage
advisory service for the past 19 years.
In 2008, the Strategic Planning
Unit and HLCD Pty Ltd (Council’s heritage advisory service at the time),
prepared the City of Whitehorse Potential Heritage Framework to provide Council
with a prioritised framework to guide further assessment of places of potential
heritage value.
The tasks identified in the 2008
Framework are now complete, but there are still a significant number of places
of potential heritage significance in the municipality that have not been
assessed. It was therefore considered an appropriate time to undertake a
further review and to develop a new framework for heritage planning in the City
of Whitehorse for the next 10 years.
At the Special Committee Meeting on
14 October 2019 the issue of properties on Council’s ‘Potential
Heritage List’ was raised, particularly regarding the availability of
this list and what it means for landowners and potential purchasers. At the
meeting it was resolved that Council:
1. Notes
that the City of Whitehorse Post 1945 Heritage Study dated June 2016 contains a
number of properties not acted upon in the last 3 years.
2. Notes
that the Whitehorse Heritage Review 2012 contains a number of properties not
acted upon in the last 7 years.
3. Receives
a report on the proposed approach to reviewing the potential heritage
properties from the Whitehorse Heritage Review 2012 and the Post 1945 Heritage
Study.
The purpose of the Draft Whitehorse
Heritage Framework Plan 2020 (Attachment 1) is to:
· Identify
the current status of heritage planning in the City of Whitehorse including
remaining areas needing protection.
· Identify
opportunities to improve the identification, protection, management and
promotion of heritage assets in the City of Whitehorse.
· Identify
and prioritise future heritage work in the municipality.
DISCUSSION
The City of Whitehorse already has
a well-developed heritage planning process. There are currently a total of 281
places included in the Heritage Overlay; 265 places of individual significance
and 16 precincts. The individually listed places and precincts are both
dominated by residential buildings, a reflection of the predominately suburban
character of Whitehorse, but there is also a reasonable representation of other
building types and places such as religious, civic, institutional, commercial
and industrial.
Over the past 30 years, twelve
heritage studies have been completed in the City of Whitehorse. The later
studies have progressively expanded the scope of investigation of heritage in
the municipality. These studies have identified a broad range of places of
potential heritage significance, and whilst a number of these places have been
fully investigated as budgets have allowed, there are now 394 places
remaining on the Potential Heritage List that require further investigation.
Potential Heritage List
While this list has no formal
status in the Whitehorse Planning Scheme, these properties have been identified
in previous heritage studies adopted by Council which means that they have been
given a degree of recognition. The list is referred to when the Strategic
Planning Unit assesses applications under Section 29A of the Building Act
1993 for the report and consent of Council to demolish a building. Consent
is only granted after the building has been reviewed for any heritage interest.
This includes checking for existing overlays that require a planning permit for
demolition (usually the Heritage Overlay) and whether the building is on
Council’s ‘Potential Heritage List.’
For example, in November 2018
Council received an application under Section 29A of the Building Act for
demolition of a dwelling at 42-48 Glenburnie Road, Mitcham. Although not
covered by a Heritage Overlay, a check of the Potential Heritage List found
that it had been identified in an earlier heritage study and given a
‘Medium’ grading, to be further assessed when funding permitted.
Based on further research and the
preparation of a heritage citation by Coleman Architects (Council’s
current heritage advisory service), the application for demolition was
suspended when Council requested interim heritage controls which were
introduced by the Minister for Planning through Planning Scheme Amendment C215
on 16 May 2019. Following a full planning scheme amendment process,
including exhibition, Planning Scheme Amendment C216 introducing permanent
heritage controls was then approved by the Minister for Planning on 23 July
2020. While this resulted in a positive outcome it highlights a reactive
response to heritage protection rather than being a planned process.
There are currently 394 places
remaining on the Potential Heritage List that require assessment. A
comprehensive review and assessment process will both ensure that Whitehorse
proactively fulfils its obligations under the Planning and Environment Act
1987 to identify and protect its cultural heritage, and enable
clarification and greater certainty for landowners and the community of the
number of places worthy of heritage protection. With an increasing
understanding of heritage in the City of Whitehorse and an evolving
interpretation of heritage generally, there may be further places of potential
heritage significance identified for investigation. Heritage recognition and
management is an on-going process of identifying, investigating and protecting.
Draft Whitehorse Heritage
Framework Plan 2020
While refining properties on the
Potential Heritage List is important, the Draft Framework Plan 2020 also
prioritises other heritage projects that are needed in order to provide
‘best practice’ advice and management tools for both property
owners, the community and Council officers. The priority of tasks has been
determined by assessing the relative urgency of each task and the logical order
in which they should be undertaken.
The key recommendations of the
Whitehorse Draft Heritage Framework 2020 (as listed on page 15) in order of
priority are therefore to:
1. Finalise
the review of the existing heritage precinct maps to clarify contributory and
non-contributory heritage properties (in progress). Refer to Section 4.3, pages
12-13 of the Draft Framework Plan.
2. Update
the Thematic Environmental History to encompass a broader view of
Whitehorse’s development so that places, sites, landscapes and events can
be understood as part of a historic pattern rather than as isolated buildings
or individual occurrences. Refer to Section 4.1, pages 8 -9 of the Draft
Framework Plan
3. Undertake
a desktop review of the Potential Heritage List to refine the list and
establish the scope of further studies and priorities for heritage
investigation. Refer to Section 4.2, pages 11 -12 of the Draft Framework Plan.
The results of the desktop review,
including the refined list of potential heritage properties, could be made
available on Council’s website, however, this should be accompanied by
some commitment to the detailed investigation of these places as listed in
tasks 4 and 5 immediately below.
4. Heritage
Study –Individual Places. Detailed investigation of individual places
arising from the desktop review in Task 3. Refer to Section 4.2, pages 10-11 of
the Draft Framework Plan.
5. Heritage
Study - Precincts. Detailed investigation of heritage precincts arising from
the desktop review in Task 3. Refer to Section 4.2, pages 11-12 of the Draft
Framework Plan.
6. Review
and upgrade existing Heritage Design Guidelines and prepare new guidelines for
the more recently added heritage precincts, namely:
· Vermont Park Estate, Vermont South
· Mount View Court, Burwood
· Mates Housing Development (Mates Estate), Box Hill
· William Street Precinct, Box Hill
· Tyne Street and Watts Street Precinct, Box Hill North
· Alexander Street Precinct, Box Hill
· Windsor Park Estate Precinct, Surrey Hills
· Box Hill Commercial Precinct, Box Hill
· AV Jennings Estate Precinct, Nunawading
· Concept Constructions Display Homes, Forest Hill
Refer to Section 4.4, page 13 of
the Draft Framework Plan.
7. Review
heritage information on Council’s website including uploading reports and
citations. Refer to Section 4.5, pages 13 – 14 of the Draft Framework
Plan.
8. Review
and upgrade older citations to current standards in accordance with current
Planning Practice Notes. Refer to Section 4.3, pages 12-13 of the Draft
Framework Plan.
9. Review
the Heritage Policy in the Whitehorse Planning Scheme to reflect upgraded
precinct maps, citations and to include the revised Heritage Design Guidelines.
Refer to Section 4.3, page 12 of the Draft Framework Plan.
10. Update
the Schedule to the Heritage Overlay to meet the new Department of Environment,
Land, Water and Planning format. Refer to Section 4.3, page 12 of the Draft
Framework Plan.
Work on priority one has
already commenced and its timely completion would assist both Council staff and
property owners in identifying contributory and non-contributory places within
precincts covered by the Heritage Overlay.
The preparation of a Thematic
Environmental History provides the underlying framework to assist in the
identification and classification of heritage places. It is now an expectation
of Panels Victoria that assessments of heritage places be prepared with regard
to the context set out in Victoria’s Framework of Historical Themes.
Before any further assessments are undertaken, including those on the Potential
Heritage List, an updated Thematic Environmental History, identified as priority
two, should be prepared with regard to the current state framework for
developing a wider recognition and appreciation of Victoria’s history.
Priority three responds to
the concerns in Council’s resolution of October 2019 by undertaking a
desktop review of the Potential Heritage List to refine and prioritise the
list. Arising from the desktop review priority 4 and 5 proposes
full investigation of individual places and precincts identified through the
desktop review in priority 3 against criteria set out in Planning Practice
Note 1, Applying the Heritage Overlay (2018). Refer to section
4.3, Recommended Process, pages 11 and 12 of the Draft Framework Plan.
CONSULTATION
The Draft Heritage Framework Plan
2020 was presented to the Heritage Advisory Committee on Tuesday 21 July 2020.
The Committee, consisting of Councillors Stennett and Carr, representatives of
the Box Hill and Whitehorse Historical Societies and Council’s Strategic
Planner, agreed that the priorities and actions in the Draft Plan 2020 would
add clarity, certainty and consistency to how heritage in the City of
Whitehorse is managed. The Committee therefore supported the Draft Plan.
FINANCIAL
IMPLICATIONS
The overall total expenditure to achieve all of the tasks
outlined in the Draft Heritage Framework Plan 2020 is approximately $647,000
over a period of 10 years.
|
Priority/Task
|
Estimated
Expenditure
|
|
1. Finalise the review of heritage precinct maps
|
Within operational budget
|
|
2.
Update Thematic Environmental History
|
$10,000
|
|
3:
Undertake a desktop review of the Potential Heritage List
|
Within
operational budget
|
|
|
|
|
4:
Heritage study - individual places
|
$285,000
|
|
5:
Heritage study - precincts
|
$42,000
|
|
6:
Heritage design guidelines
|
$10,000
|
|
7:
Website review
|
Within
operational budget
|
|
8
&9: Whitehorse Planning Scheme – Review Heritage Policy and update
Heritage Overlay schedule
|
Within
operational budget
|
|
10:
Upgrade citations
|
$300,000
|
|
|
|
|
Total
Expenditure over 10 years
|
$647,000
|
Cost estimates for each task proposed in the Draft Framework
is outlined in Part 5.0 of the Heritage Framework Plan 2020 at Attachment 1.
It is recommended that tasks 1, 2 and 3 be undertaken as a
priority. Task 1 is in progress and can be completed this financial year by the
Heritage Advisor. Task 2 is proposed as a New Budget Initiative in the 2021/22
financial year. Task 3 would be undertaken by the Heritage Advisor concurrently
in the same year.
The most costly component of this is the review and upgrading
of 198 older citations and the update of the Heritage Policy at Clause 22.01 of
the Whitehorse Planning Scheme estimated at up to $300, 000. This is however
priority 10, and may be undertaken in stages, subject to availability of
resources.
Task four is the second most costly element of the Draft
Framework, estimated at approximately $285,000. A more accurate estimate for
this task would be established after the completion of the desktop review at
priority three and will depend on how many properties potentially meet the
criteria for being included in a Heritage Overlay. This could also be
undertaken in stages subject to availability of resources.
If the desktop review is made available on Council’s
website, this may generate a higher demand for full investigation to determine
the heritage significance of properties and subsequent of planning scheme
amendment processes on an individual basis triggered by requests for report and
consent for demolition under section 29A of the Building Act 1983.
Managing such requests on an individual, adhoc basis is not an effective use of
resources and would be largely unbudgeted.
POLICY IMPLICATIONS
The objectives of planning in
Victoria, as set out in Section 4 of the Planning and Environment Act 1987 (the
Act), include “to conserve and enhance those buildings, areas or other
places which are of scientific, aesthetic, architectural or historical
interest, or otherwise of special cultural value”. One of the
duties of Council as a planning authority under Section 12 of the Act is to
“implement the objectives of planning in Victoria”. The
Heritage Framework Plan will therefore assist Council in fulfilling its
obligations under the Act.
Cause 15.03-1S of the Victorian
Planning Provisions (VPP) in the Whitehorse Planning Scheme relates to Heritage
Conservation, particularly the following strategies:
· Identify,
assess and document places of natural and cultural heritage significance as a
basis for their inclusion in the planning scheme.
· Provide
for the protection of natural heritage sites and man-made resources.
· Provide
for the conservation and enhancement of those places that are of aesthetic,
archaeological, architectural, cultural, scientific or social significance.
The Municipal Strategic Statement
contained in the Whitehorse Planning Scheme requires that the use and
development of heritage places is sensitive to their importance, retaining
their integrity, character and appearance. The Heritage Framework Plan is
fundamental to prioritising the identification, protection and management of
the City’s heritage.
Strategic Direction 2 of the
Council Plan is to: Maintain and enhance our built environment to ensure a
liveable and sustainable city. The Heritage Framework Plan will assist
Council in achieving a balanced approach to growth, supported by development
that respects the heritage places in the municipality.
Attachment
1 Draft Heritage
Framework 2020 
Council Meeting 21
September 2020
Engineering and Environmental
9.1.3 Interim
Climate Response Plan 2020-2022
FILE NUMBER: 20/228914
ATTACHMENT
SUMMARY
The purpose of this
report is to seek council support for adoption of the attached 2-year Interim
Climate Response Plan (CRP). Development of the plan was endorsed by Council in
February 2020 as a response to the current state of climate urgency and
community expectation for action.
The CRP is an update of the Whitehorse Climate Change Adaptation Plan 2011 and
includes measures to build resilience and mitigate risks to Council’s
operations, assets and the community. It is organised under seven key themes:
1.
Strong Foundations
& Good Governance
2.
Community Engagement
3.
Sustainable
Transport
4.
Renewable Energy
& Energy Efficiency
5.
Biodiversity &
Water Management
6.
Waste Management
7.
Sustainable
Buildings & Homes
Adoption of the
CRP, and an organisation-wide commitment to deliver, is required now to ensure:
· Council is fulfilling the role of local government defined in
Victoria’s Climate Change Adaptation Plan 2017-2020
· Council policy is responding to current
science based climate and risk projections
· Council has a foundation for a long term climate response that will
be guided by community consultation and incorporated into the Sustainability
Strategy from 2022.
|
RECOMMENDATION
That Council:
1. Adopt
the Interim Climate Response Plan so delivery of the Action Plan can commence
immediately
2. Confirm
the commitment of 2020/21 funding from the current budget, as outlined in the
finance section of this report
3. Refer
the allocation of capital and operational funds to the 2021/22 budget process
to allow implementation of the Year 2 actions of the Interim Climate Response
Plan
|
background
Whitehorse Council
has been acting to adapt to climate change since it undertook a Climate Change
Risk Assessment in 2009. This led to the development of the Whitehorse Climate
Change Adaptation Plan 2011 (CCAP), which included an Action Plan to develop resilience to the irrefutable
impacts of climate change.
There is now overwhelming evidence that failure to accelerate
our planned action on climate change will lead to significantly higher costs
for Council and the community. Taking strong and immediate action maximises the
opportunity for success and reduces the risks over the long term. Some of these
projections and risks are discussed and referenced in the Climate Response
Plan.
Whilst it is acknowledged that the
overall greenhouse gas emissions attributable to Whitehorse City Council and
the municipal community is small in a national or global context, taking action
to reduce emissions urgently is an important act of leadership for local
governments and our community. The scope of the Climate Response Plan is
therefore to include actions for Council to address corporate greenhouse gas
emissions and actions to work with and encourage the community to take action
on climate change.
To assist with the development of
Council’s Climate Response Plan, experienced consultants Hip V. Hype were
engaged to ensure there was an independent perspective and fresh input
provided. Hip V. Hype have helped to develop a number of local government
climate plans and sustainability strategies. This experience brought the
benefit of best practice approaches from a diverse mix of Councils to how
Whitehorse Council might accelerate its actions on addressing climate change.
The Interim Climate Response Plan
development process also included a comprehensive desktop review of
climate-related actions across all Council policy, including Council’s
2011 Climate Change Adaptation Plan, and the subsequent development of a Gaps
and Opportunities Report. Addressing the gaps in current Council policy and
considering opportunities to build on the actions taken to date formed part of
how priority areas of focus were identified for the interim Climate Response
Plan.
DISCUSSION
The Council
Vision 2013–2023 is strongly aligned with action on climate change:
We aspire to
be a healthy, vibrant, prosperous and sustainable community supported by strong
leadership and community partnerships.
The Interim
Climate Response Plan is also supported by, and aligns with, nine other key
Council strategies:
• Urban Biodiversity Strategy
• Urban Forest Strategy
• Open Space Strategy
• Community Road Safety Strategy
• Integrated Transport Strategy
• Cycling Strategy
• Economic Development Strategy
• Municipal Emergency Management Plan
• Waste Management
Strategy
The attached Interim Climate Response Plan 2020-2022 details
expected local climate change impacts, potential implications, and an Action
Plan that has been developed to ensure good environmental and economic outputs.
The first-year actions of the plan are deliverable within
the current 2020/21 budget allocations. Possible additional actions have been
identified that will rely on Council getting external State and/or Federal
Government funding, which will continue to be sought as opportunities arise.
The impact of COVID 19 on the upcoming budgets is acknowledged.
Any planned actions or new opportunities identified
throughout the process of developing the interim Climate Response Plan that are
not deliverable within the 2-year timeframe will be carried over to our longer
term climate response from 2022. In 2021/22, Council will be developing its
next long-term Sustainability Strategy to replace the current Sustainability
Strategy 2016-2022. This new long-term strategy will build on and further
expand the measures in the interim Climate Response Plan.
The interim Climate Response Plan is organised under seven key themes:
1.
Strong Foundations
& Good Governance
2.
Community Engagement
3.
Sustainable
Transport
4.
Renewable Energy
& Energy Efficiency
5.
Biodiversity &
Water Management
6.
Waste Management
7.
Sustainable
Buildings & Homes
This ensures that the Plan includes a range of measures
involving many departments, assets and services across Council, resulting in a
holistic approach to reducing the negative impacts of climate change. There are
also actions to engage with and support the Whitehorse community to become more
resilient to climate change.
Details of the priority actions and areas of focus are
contained in the attached Interim Climate Response Plan 2020-2022.
A summary of the
Gaps and Opportunities Assessment undertaken by the consultants is also
attached.
CONSULTATION
Whitehorse City
Council worked with sustainability consultants HIP V. HYPE to develop the
2-year plan. A comprehensive desktop review of Council’s strategies and
the status of the Climate Change Adaptation Plan was undertaken.
24 key staff
from across the organisation then attended a workshop providing an opportunity
to identify actions that accelerated and extended existing work underway and
several new areas of activity that focused on building the internal knowledge
and capacity of staff to take climate action.
The outcomes
from the staff workshop, in particular the recommended actions, were then
reviewed in partnership with the management team and a full draft of actions
was recirculated to the broader staff team for final review and feedback.
The outcome of
this is presented in the Interim Climate Response Plan Action Plan.
Council did not
undertake comprehensive community consultation as this is an interim plan with
tight timelines for delivery. Feedback and input from the community to previous
Council climate and sustainability-related plans and strategies was understood
by the key staff involved. The 2020 community satisfaction survey confirmed
that the Whitehorse community values Council’s sustainability and
environmental programs very highly.
However,
consultation for the new Community Vision 2040 includes seeking input about the
community’s environmental, sustainability and climate-related
aspirations. This will guide the new Sustainability Strategy 2022, which will
incorporate a longer-term Climate Response.
The Interim
Climate Response Plan was presented to Councillors at a Briefing on August 3rd
2020. Several issues were raised that have been incorporated into the
plan or responded to by the consultants.
FINANCIAL
IMPLICATIONS
Delivery of the
2-year Interim Climate Response Plan, including a commitment to continue
current greenhouse emission reduction measures, and a range of other corporate
and community actions, will require an allocation of resources from the 2020/21
Waste and Sustainability budget. Additional resources will be sought for the
2021/22 financial year to deliver the Action Plan and allow comprehensive
evaluation and update of the Sustainability Strategy 2016-2022 which will
include an integrated Climate Response.
Some flexibility has
been built into the Plan through the identification of possible measures to add
to the list of funded actions if extra funding and/or resources can be sought.
This extra funding will most likely come from State or Federal Government
grants, but also possibly through partnering opportunities with other
organisations.
The recommended
actions will require a mix of operational and capital funding. Some actions
will be an extended form of measures that Council is planning to deliver
through a range of Council plans such as the Waste Management Strategy, Urban
Forest Strategy, Integrated Transport Strategy and so on.
Relevant
sustainability and climate-related funding allocations in Council’s
current 10-year Capital Works for 2020/21 and 2021/22 have therefore been
identified as source funding for some actions in the Plan. Operational funding
already allocated in Council’s 2020/21 Budget will be used for other
measures, as well as an additional draw-down of funds from Council’s Energy
Management Fund in 2020/21 and 2021/22 to fund targeted actions from the
Interim Climate Response Plan. A new 2021/22 capital works nomination will be
prepared for the proposed new investment of $460,000 to undertake a range of
solar, energy and water efficiency projects at various Council community-use
facilities in particular.
The following
table summarises the main source of funding for the actions in the Interim
Climate Response Plan:
|
Account
|
2020/21 budget
|
2021/22 budget
|
total
|
|
Sustainability operational funds – current level of funds
|
$89,000
|
$89,000 (for new programs)
|
$178,000
|
|
Energy Management Fund- proposed additional drawdown for new
programs & projects
|
$87,000
|
$45,000
|
$132,000
|
|
Capital Works fund: climate-related projects currently on Capital
Works program
|
$300,000
|
$350,000
|
$650,000
|
|
Capital Works fund – proposed new climate projects at
various community-use facilities
|
|
$460,000
|
$460,000
|
|
total
|
$476,000
|
$944,000
|
$1,420,000
|
Note that some
recommended actions in the Interim Plan involve staff resources from across
Council. A number of these actions were suggested by staff as they related to
their role in delivering sustainable or environmental programs and projects.
Staff salary costs
have not been included in the table above.
The recommended
measures that were suggested by these different teams or departments were only
included in the Plan if staff felt they could assist with the delivery as part
of their normal role. Where these staff will require additional assistance or
resources, that extra resource will be funded from the accounts in the table
above.
The nominated
funding for the 2021/22 budget assumes that operational funds will be available
that are at an equivalent level to those in 2020/21. It also reflects specific
climate and/or energy-efficiency capital project funds listed in the 10-year
capital works program for 2020/21. The 2021/22 funding will need to be
confirmed through Council’s normal budget process.
POLICY IMPLICATIONS
The Interim Climate Response Plan is an
update of the Climate Change Adaptation Plan 2011. From 2022, Council’s
climate response will be integrated into the Sustainability Strategy and align
with the 10-year Community Vision. Development will be guided by
Council’s Energy Framework, internal consultation and findings from the
Council Vision community consultation process currently being undertaken.
The Sustainability Team will continue to work with Council’s
Corporate Performance team to ensure organisational alignment and adherence to
the strategic planning principles outlined in the Local Government Act 2020:
a) An integrated approach to planning,
monitoring and performance
b) Strategic planning must address the Community
Vision;
c) Strategic planning must take into account the
resources needed for effective implementation;
d) Strategic planning must identify and address
the risks to effective implementation;
e) Strategic planning must provide for ongoing
monitoring of progress and regular reviews to identify and address changing
circumstances.
The
implementation of the measures in the Interim Climate Response Plan will also
make a significant contribution towards Council achieving its energy and
greenhouse reduction targets, as well as Council’s approach to becoming
carbon neutral.
Attachment
1 Interim Climate
Response Plan 2020-2022
2 Interim Climate
Response Plan: Gaps and Opportunities Assessment 
Council Meeting 21
September 2020
9.1.4 Box
Hill Integrated Transport Strategy
ATTACHMENT
SUMMARY
The purpose of
this report is for Council to consider the submissions received on the Draft
Box Hill Integrated Transport Strategy and for Council to consider adoption of
an amended Strategy as a result of the submissions.
It is
recommended that the amended Box Hill Integrated Transport Strategy be adopted
by Council.
|
RECOMMENDATION
That Council:
1. Adopt the Box Hill Integrated Transport
Strategy;
2. Thank those who contributed or made a
submission on the Strategy; and
3. Make
copies of the Box Hill Integrated Transport Strategy available to the public
at Council libraries, Customer Service Centres and on Council’s
website.
|
background
Council resolved at its meeting on
16 March 2020 that Council endorse the Draft Box Hill Integrated Transport
Strategy for community exhibition and consultation.
The Draft Box Hill Integrated
Transport Strategy was placed on public exhibition from 19 March 2020. The
consultation was focused on understanding the level of community support for
the Actions and Initiatives proposed within the Draft Strategy.
Shortly after consultation
commenced, the onset of the COVID-19 pandemic and restrictions commenced for
Australia. Therefore the consultation period for the Strategy was extended for
an additional two months to provide the community with more time to submit
their views on the Draft Strategy. The consultation period closed on 14 June
2020.
The Box Hill Integrated Transport
Strategy has been developed over an 18 month period, including data collection
and analysis, literature reviews and three separate rounds of community
consultation.
The Strategy proposes a Vision of:
An integrated, safe and
accessible transport system, providing a range of sustainable and efficient
ways for people and goods to move around, allowing and promoting Box Hill to
thrive as the pre-eminent urban centre for Melbourne’s east.
To achieve the Vision, the twelve
Outcomes of the Strategy are:
Outcome 1. Accessible
and integrated walking, cycling and public transport network
Outcome 2. Safe
and secure transport network accessible to all
Outcome 3. Increased
walking, cycling and public transport participation
Outcome 4. Improved
physical and mental wellbeing
Outcome 5. Allocation
of street space to more efficient and sustainable modes of transport
Outcome 6. Efficient
and reliable public transport
Outcome 7. A
greener, cleaner environment
Outcome 8. Minimal
non-essential private vehicle trips
Outcome 9. An
efficient and reliable transport network encouraging travel to, not just
through
Outcome 10. Efficient
and adaptable purposing of land assets
Outcome 11. A
welcoming, safe and vibrant activity centre
Outcome 12. Efficient
functioning of local freight corridors
DISCUSSION
A total of 74 submissions were
received on the draft Strategy from individuals, community groups and
professional stakeholders.
A Stakeholder Reference Group was
setup and consisted of 23 members from key stakeholders, land owners,
Councillors and community groups. Three meetings were held during the
development of the Strategy.
Despite the COVID-19 pandemic the
Our Say project platform attracted high levels of interest, including:
· 796
hits on Council’s Our Say platform
· 337
unique downloads of the project documents
· 72
surveys completed, including 3 in Mandarin
· 115
quick polls completed, including 21 in Mandarin
· 2
submissions from community groups.
As part of the online survey,
participants were asked to identify gaps and opportunities within the strategy,
with 43 participants (out of 72 feedback surveys) providing further comment.
This included:
· 26
participants provided comments relating to existing actions within the
Strategy.
· 9
participants provided new suggestions to contribute to the Strategy.
· 5
participants provided commentary with no new actions required.
· 3
participants provided comments outside the scope of the Strategy.
A summary of each submission and
Council’s response is included as Attachment 1.
As a result of the feedback
received on the Draft Strategy, amendments have been made to the Strategy, such
as:
· Considering
the current and emerging effects of COVID19 pandemic and the impacts of
physical distancing in relation to transport, including walking and cycling.
· Prioritising
improvements and upgrades to public transport.
· Providing
for the needs of motorcycle users particularly relating to undercover parking
· Working
collaboratively with key stakeholders and land owners
CONSULTATION
The following community engagement
activities were conducted during the public exhibition period:
· The
Our Say project page was updated to include a feedback survey and the Draft
Strategy for download. This included the executive summary and the feedback
survey translated into Mandarin.
· An
update was placed on Council’s website under ‘Community
Consultation’ with links to the Our Say project page.
· Emails
were sent to the ‘Keep in Touch’ register, which included
participants from earlier community engagement activities inviting comments on
the draft Strategy;
· A
direct email was sent to the 23 members of the Stakeholder Reference Group.
· A
Stakeholder Reference Group online meeting was hosted on 20 May 2020
· Advertisements
were placed in the June 2020 edition of the Whitehorse News
· A
weekly Facebook campaign ran for 4 weeks from 14 May 2020 to 4 June 2020
· Footpath
Decals were placed at four key locations around Box Hill to generate interest
in the project
A detailed summary of the
consultation for the Draft Strategy can be found in Attachment 2 –
“Stage 3 Engagement Summary – Box Hill Integrated Transport
Strategy”.
FINANCIAL IMPLICATIONS
To implement the Action Plan from the
Box Hill Integrated Transport Strategy, a capital works program to improve the
walking, cycling, and road infrastructure has been drafted, with an estimated
cost of $6.5 million over the next 10 years.
In addition to the capital works
program, further studies, investigations and behaviour change programs are
required within the operational budget to implement the strategy, estimated to
cost $1.2 million over the next 10 years.
To implement the Strategy, it is
recommended that a temporary staff resource be provided within Council’s
Transport Team to coordinate the various capital works projects, studies,
investigations, behaviour change programs, advocacy actions and interface with
key stakeholders and major projects.
The
table below provides a summary of the costs to implement the Strategy.
|
Actions Targeting
|
Cost
|
Description
|
|
Walking
|
$4.2M
|
New pedestrian
crossings, footpath improvements
|
|
Streets and Streetscapes
|
$1.9M
|
Streetscape
improvements, traffic calming, road space reallocation
|
|
Cycling
|
$1.0M
|
Bicycle infrastructure
and parking
|
|
Motor Vehicle
|
$0.4M
|
Car parking and traffic
improvements
|
|
Behaviour Change and
Data
|
$0.2M
|
Programs to encourage
changing travel behaviour and data collection
|
|
Temporary Staff Resource
|
$0.25M
|
To assist in the
delivery of the 10 year strategy
|
|
Total
|
$7.95M
|
Capital Works and
Operational Budget
|
These costs will be referred to and
considered through the normal budget process for the relevant financial years.
POLICY IMPLICATIONS
As transport is integral to most aspects of life, by
providing access to employment, education, social services and staying
connected with family and friends, the Box Hill Integrated Transport Strategy
links to all five Strategic Directions of the Council Plan 2017-2021, while
primarily addressing Strategic Direction 2: Maintain and enhance our built
environment to ensure a liveable and sustainable city.
The Box Hill Integrated Transport
Strategy is supported by the Whitehorse Integrated Transport Strategy 2011, the
Whitehorse Community Road Safety Strategy 2013 and the Whitehorse Cycling
Strategy 2016.
The Box Hill Integrated Transport
Strategy has been developed in conjunction with the Box Hill Structure Plan
Review – Vision for Box Hill, currently being developed by
Council’s Strategic Planning team. There is a strong alignment of key
strategic themes outlined in both strategic documents.
Attachment
1 Feedback
Summary and Response 
2 Final Stage 3
Engagement Summary 
3 Final Box Hill ITS
with Appendices
Council Meeting 21
September 2020
9.2 Human
Services
9.2.1 Whitehorse
Community Grants (Stage 2) Cash Grants 2020-2021
SUMMARY
This report presents to Council,
information and recommendations from the recent Councillor Panel meeting, for
the Whitehorse Community Grants program (Cash Grants Stage 2) for the 2020/2021
financial year.
As a result of the impacts of
COVID-19, the Community Grants program was realigned to have a recovery focus.
Consequently, those community organisations, clubs and groups, who had already
applied for a community grant In Stage 1 but were not funded, were invited to:
move their application directly over to Stage 2; modify their application to
assist them to recommence their operations; or abandon their application if
they felt unable to implement their original initiative or another, for a
variety of reasons.
The Councillor
panel comprising of Cr Sharon Ellis (Mayor), Cr Raylene Carr, Cr Blair Barker, Cr
Ben Stennett and Cr Andrew Munroe met on Tuesday 25th August 2020 to
allocate Stage 2 cash grants for the 2020/2021 financial year. These are
detailed in Appendix 1.
Stage 1 cash grants, partnership
grants and discount support hall hire and free tipping have not been detailed
in this Report, as they were the subject of a July 2020 Council Report.
|
RECOMMENDATION
That Council allocates the
2020-2021 Stage 2 Whitehorse Community Grants (annual cash grants) program
recommendations, in accordance with Appendix 1.
|
background
Annually,
Whitehorse City Council supports not-for-profit community groups, clubs and
organisations to provide a wide range of services, programs and initiatives to
benefit the Whitehorse community, through its Community Grants Program.
As a result of the impacts of
COVID-19, those community organisations, clubs and groups, who had already
applied for a community grant In Stage 1 but were not funded, were invited to:
move their application directly over to Stage 2; modify their application to
assist them to recommence their operations; or abandon their application if
they are unable to implement their original initiative or another, for a
variety of reasons.
The Whitehorse
Councillor panel comprising of Cr Sharon Ellis (Mayor), Cr Raylene Carr, Cr Ben
Stennett, Cr Blair Barker and Cr Andrew Munroe met on the 25th
August 2020 to allocate Stage 2 Cash Grants.
The Councillor panel allocated a
total of $73,312.21 for stage 2. $87,792.79 remains unallocated however, this
funding is available to the Whitehorse community for any additional
cash grant applications that are received outside of the grants process. These
applications will still be subject to the required application and review
process, which requires final approval by the Mayor.
Considerations in regard to the
Stage 2 Community Grants program, included:
o COVID-19 and its
enormous impacts on community organisations and groups
o A new and changing
environment for community organisations and groups recommencing operations and
responding to community need
o Recognising that the
landscape and the needs of organisations and groups may have changed over the
past few months
o The substantive
Whitehorse Community Grants 2020-2021 round closing prior to COVID-19
Council’s usual annual
Community Grants program for the 2021-2022 financial year will open in February
2021. Organisations not successful for the 20/21 financial year will be
encourage to reapply for the 21/22 financial year.
Once again, the online
application program SmartyGrants, was utilised to accept and manage grant
applications for the stage 2 Community Grants program. The new system, which
has now been used over two grant rounds has ensured a smooth process and will
be further streamlined in ensuing years.
The program allows
those applying to submit applications and acquittals online and allows Council
to communicate with grant applicants instantly. The system also provides
an excellent audit trail for the Grants Program.
DISCUSSION
The Community
Grants Program is divided into four separate components:
1. Cash
Grants - Annual (stage 1 and stage 2)
2. Partnership
Funding
3. Discount
Support - Hall Hire
4. Discount
Support- Free Tipping
This Report refers
only to Stage 2 Cash Grants as the other elements of the Whitehorse Community
Grants program were the subject of a July 2020 Report.
The 2nd
stage Community Grants round was opened to the groups, clubs and organisations
that had already applied, but had not been funded in Stage 1, utilising the
saving of $161,105 from a total annual cash grant allocation of $186,205
($25,100 was allocated in Stage 1).
This second stage, with a focus on
recovery, allowed those that had already applied to: roll over their original
grant application; modify their application if the landscape has changed for
them; or abandon their application if they are unable to deliver their original
initiative or a new initiative, based on a range of factors.
Council allocated
$73,312.21 for Stage 2 leaving a remaining amount of unallocated funding
($87,792.79) for any additional cash grant applications that are received
outside of the grants process. These will be subject to the required
application and review process, which requires final approval by the Mayor.
CONSULTATION
Every community organisation, club
and group who had already applied for a community grant In Stage 1, but were
not funded, were telephoned and invited to: move their application directly
over to Stage 2; modify their application to assist them to recommence their
operations; or abandon their application if they are unable to implement their
original initiative or another at this time.
Officers from various service areas
across Council were engaged in regard to their initial assessment of each grant
application.
Council Officers held two
Information/Training Sessions to explain the SmartyGrants system. In addition,
over the telephone and email supports was provided.
FINANCIAL IMPLICATIONS
The Cash Grant Budget for the 2020/2021
financial year is shown below:
|
2020/21 Financial Year – Cash Grants breakdown
|
CASH GRANT BUDGET
|
|
Annual Grants- Stage 1
|
$25,100
|
|
Annual Cash Grants- Stage 2
|
$73,312.21
|
|
TOTAL CASH GRANTS for 2020-2021
|
$98,412.21
|
Allocated Stage1 and 2 grants for the 2020-2021 financial
year total $98,412.21. As a result, there is an amount of unallocated
funding ($87,792.79) available to the Whitehorse community.
Any additional cash grant applications that are received outside of the grants
process will be subject to the required application and review process, which
requires final approval by the Mayor.
The community grant financial amounts in this report do not
include GST.
POLICY IMPLICATIONS
The Community Grants have been
advertised, assessed and recommended in line with the Whitehorse Council Plan
and Council’s long term vision and goals.
APPENDIX 1- Annual Cash Grants
(Stage 2)
|
Organisation Name
|
Amount Recommended
|
|
Ausina
Art Society Incorporated
|
$2,000.00
|
|
Australian
Oriental Martial Arts Tai Chi Inc.
|
$1,000.00
|
|
Birralee
Preschool Inc
|
$600.00
|
|
Blackburn
Lake Netball Club
|
$1,000.00
|
|
Blackburn
South Inala Combined Probus Club
|
$380.00
|
|
Boroondara
Toastmasters Club
|
$923.50
|
|
Box
Hill Baptist Church
|
$1,000.00
|
|
Box
Hill Baptist Church
|
$3,600.00
|
|
Box
Hill Chinese Senior Art Group Incorporated
|
$1,000.00
|
|
Box
Hill City Band Inc
|
$1,000.00
|
|
Box Hill
Community Information and Support
|
$10,000.00
|
|
Box
Hill Historical Society
|
$1,000.00
|
|
Box
Hill South Preschool Incorporated
|
$800.00
|
|
Buckanbe
Park Advisory Committee
|
$750.00
|
|
Chinese
Parents Special Support Network
|
$1,500.00
|
|
Chinese
Women's Association of Victoria
|
$500.00
|
|
Combined
Probus of Burwood East Inc.
|
$250.00
|
|
Creekside
Golf Club Incorporated (Morack Reserve)
|
$500.00
|
|
Dads
Group
|
$1,500.00
|
|
Dr
Stanley Cochrane Memorial Kindergarten Inc
|
$524.79
|
|
Dr
Stanley Cochrane Memorial Kindergarten Inc
|
$1,500.00
|
|
Eastern
Area Multiple Birth Association
|
$200.00
|
|
Eastern
Community Legal Centre
|
$3,000.00
|
|
Forest
Hill Football Club
|
$2,747.80
|
|
Organisation Name
|
Amount Recommended
|
|
Heatherdale
Creek Parklands Advisory Committee
|
$1,000.00
|
|
Heatherdale
Cricket Club
|
$1,000.00
|
|
Heatherdale
Cricket Club
|
$1,000.00
|
|
Indra
Pre School
|
$438.00
|
|
JCI
Eastern
|
$450.00
|
|
Lianmeng
Auschina Senior Choir Inc
|
$993.00
|
|
LinC
Whitehorse
|
$750.00
|
|
Maroondah
Singers
|
$500.00
|
|
Melbourne
Korean Senior Citizens Community Inc.
|
$500.00
|
|
Melbourne
Legacy
|
$500.00
|
|
Melbourne
Seniors Activity Centre Inc.
|
$2,000.00
|
|
Melbourne
Warblers Choir Incorporated
|
$1,000.00
|
|
Migrant
Information Centre
|
$1,000.00
|
|
Mitcham
Angling Club
|
$1,000.00
|
|
Nunawading
Community Gardens
|
$1,000.00
|
|
Nunawading
Football Club
|
$2,747.00
|
|
Nunawading
toy library
|
$1,000.00
|
|
Probus
Club of Kerrimuir
|
$489.00
|
|
Probus
Club of Mont Albert Inc.
|
$450.00
|
|
Probus
Club of Mont Albert Inc.
|
$1,000.00
|
|
Rangeview
Pre-School Association
|
$500.00
|
|
Rotary
Club of Nunawading
|
$439.00
|
|
Organisation Name
|
Amount Recommended
|
|
Russian
Ethnic Representative Council
|
$500.00
|
|
Scout
Association of Australia (Vic)
|
$1,000.00
|
|
Scout
Association of Australia (VIC) - Whitehorse District
|
$849.00
|
|
Scouts
Victoria - Scouts Performing Arts Activity Centre
|
$985.00
|
|
Senior
Citizens of the Greek Community of Forrest Hill Inc.
|
$1,000.00
|
|
Sudanese
Saturday School
|
$1,000.00
|
|
The
Australian Children's Choir Inc
|
$815.46
|
|
Vermont
Vultures Basketball Club
|
$1,000.00
|
|
Whitehorse
Activities Club Incorporated
|
$1,000.00
|
|
Whitehorse Cyclists Incorporated
|
$3,000.00
|
|
Whitehorse Friends for Reconciliation
|
$1,000.00
|
|
Whitehorse Pioneers FC
|
$2,747.80
|
|
Yarran Dheran Advisory Committee
|
$382.86
|
|
Youth Education Support Inc.
|
$1,000.00
|
Council Meeting 21
September 2020
9.2.2 Options
for Opening Aqualinks under Current Pandemic Restrictions
SUMMARY
To consider options with regards to the
timing of the reopening of the Aqualinks under the current COVID-19 Pandemic
restrictions. Recommending reopening Aqualink Box Hill Outdoor 25 metre
pool at the commencement of Step 2 of the Road Map (Monday 28 September 2020)
allowing access to the community and Nunawading and Surrey Park Swim Clubs.
|
RECOMMENDATION
That Council reopen Aqualink Box Hill Outdoor 25
metre pool at the commencement of Step 2 of the Road Map (Monday 28 September
2020) allowing access to the community and Nunawading and Surrey Park swim
clubs.
|
BACKGROUD
Council’s Leisure Facilities
including Aqualink Box Hill (AQBH) and Aqualink Nunawading (AQN) have been
closed since July 9 2020 due to the current COVID-19 restrictions with the
majority of staff stood down and some redeployed to other areas of Council.
The State Government recently
announced a Road Map to Reopening which outlines a stepped process to
reopen Victorian businesses and Local Government services.
DISCUSSION
In accordance with the State
Government’s Roadmap to Reopening, Step 2 permits outdoor pools to reopen
from Monday 28 September 2020.Step 3 permits Indoor physical recreation
facilities (e.g. gyms, fitness centres and studios) to reopen (Heavily restricted)
from Monday 26 October 2020. Both steps are subject to meeting the health
requirements and stringent operational restrictions as determined by the
Department of Health and Human Services (DHHS).
As DHHS are yet to provide specific
details regarding density requirements, a maximum number of 20 patrons
permitted per session has been applied. This is consistent with what applied
for the 1 June 2020 reopening of aquatics.
There are three options for Council
to consider with regards to the reopening of the AQBH Outdoor 25 metre pool
which is outlined below.
Option 1 – AQBH Outdoor
Pool to remain closed until such time as the indoor physical recreation
facilities (Heavily Restricted) are permitted to open at commencement of Step 3
(Monday 26 October 2020).
By delaying the reopening until
Step 3 on Monday 26 October 2020, a greater proportion of the service can be
delivered which will attract more patrons and use of the Facility. This
will allow the ability to attract patronage and generate revenue and cost
recovery will be much greater. There is potential to receive community
criticism, particularly given the advice that a number of neighbouring Councils
have indicated they are planning to open their outdoor pools at the
commencement of Step 2.
Option 2 – AQBH Outdoor
Pool to be reopened for exclusive access by Nunawading and Surrey Park Swim
Club.
Given the training needs of the
squads the proposed times would be Monday to Friday 5.30am to 11am/2pm to 8pm
and weekends 7.30am to 11am.
It is the responsibility of Council
to meet all Occupational, Health and Safety regulations in the management and
operation of its facilities. Staff would need to be rostered to ensure the pool
was safe to open, provide supervision and manage plant operations. Lifeguards must
be in attendance in accordance with the Guidelines for Safe Pool Operations
(Lifesaving Victoria).
Taking into account all anticipated
costs and the revenue generated from the respective club squads, it is expected
the weekly net cost of operating would be approximately $6,500 or a total of
$26,000 over the 4 weeks of Step 2 phase.
There is potential to receive
community criticism if the broader community are unable to access the facility.
Option 3 – Reopen AQBH
Outdoor 25 metre pool at the commencement of Step 2 of the Road Map (Monday 28
September 2020) allowing access to the community and Nunawading and Surrey Park
Swim Clubs.
It is expected that the Centre
would operate close to normal trading hours taking into account the Step 2
curfew of 9pm to 5am, therefore the proposed hours would be Monday to Friday
6am to 8pm and weekends 8am to 8pm.
Nunawading and Surrey Park Swim
Clubs would be provided with access earlier than the community/general public.
The anticipated net cost of
operating for this option would be approximately $12,500 per week or a total of
$50,000 over the 4 weeks of Step 2 phase.
In summary, the opening of the
outdoor pool under the Step 2 restrictions requires adhering to the prescribed
DHHS requirements and implementation of a booking system to record details of
all patrons. As per the Directions patrons living beyond 5km of AQBH will not
be permitted to access the centre under the Step 2 restrictions unless they
have an exemption i.e. High Performance swim squad members.
Given the lengthy closure of
facilities through most of the past 6 months there will be a high level of
expectation and anticipation within the community to access the Aqualinks,
particularly as we are moving into warmer weather. It is therefore recommended
to reopen the AQBH Outdoor 25 metre pool at the commencement of Step 2 on
Monday 26 September 2020 with access to be provided to the community and the
Nunawading and Surrey Park swim club squads as per Option 3.
CONSULTATION
A special roster will be developed
in line with current restrictions and guidelines. Aquatics and Recreation
Victoria have provided information and guidance pertaining to possible density
and other operational requirements.
FINANCIAL
IMPLICATIONS
Option 1: No net cost.
Option 2: $6,500 per week.
Option 3: $12,500 per week.
POLICY IMPLICATIONS
There are no policy implications.
Council Meeting 21
September 2020
9.3 Corporate
9.3.1 In
Principal Approval of the 2019/20 Annual Financial Statements & Performance
Statement
ATTACHMENT
SUMMARY
Council is required to complete and forward to the
Minister for Local Government its Annual Report by 30 November 2020. The Annual
Report contains audited annual financial statements and the audited performance
statement. Council cannot submit the financial statements or the performance
statement to its auditor or the Minister unless it has passed a resolution
giving its approval in principle to the financial statements and performance
statement. It is recommended that the Annual Financial Statements and
Performance Statement, be approved in principle and upon completion of the
audit forwarded to the Minister as part of the Annual Report.
|
RECOMMENDATION
That Council receive the
report and that:
1. The
Annual Financial Statements and Performance Statement for 2019/20 be approved
in principle.
2. The
Principal Accounting Officer be authorised to make minor amendments to the
Annual Financial Statements and Performance Statement for 2019/2020 to meet
the Victorian Auditor General’s requirements.
3. Cr
Massoud and Cr Carr be authorised to sign the Annual Financial Statements and
Performance Statement for 2019/20.
4. The
Chief Executive Officer be authorised to sign the Annual Financial Statements
and Performance Statement for 2019/20.
5. The
final audited Annual Financial Statements and audited Performance Statement
for 2019/20 be forwarded to the Minister for Local Government as part of the
Annual Report by 30 November 2020.
6. Public
notice be given of:
a) The
availability of the report of the auditor under Section 9 of the Audit Act
1994.
b) A
meeting to be held for the purpose of discussing the Annual Report under
Section 134 of the Local Government Act 1989 at 7:00pm on 19 October 2020.
7. Council acknowledge
and thank all involved in ensuring the annual financial report was completed
in a timely manner despite the additional difficulties encountered as a
result of Covid-19 restrictions
8. VAGO intend to provide
an unmodified opinion of the financial statements and performance statement.
|
BACKGROUND
The Council is required under Section 131 of the Local
Government Act 1989 to complete an annual report each year and forward it to
the Minister by 30 November 2020. The annual report comprises:
• A report of its operations during the financial year
• Audited financial statements
• Audited performance statement
• A copy of the auditor’s reports on the financial
statements and performance statement, and
• Any other matter required by the regulations.
The Council cannot submit the
financial statements or the performance statement to its auditor or the
Minister unless it has passed a resolution giving its approval in principle to
the financial statements and performance statement.
The financial statements and
performance statement are required to be certified by Council’s Principal
Accounting Officer, by two Councillors on behalf of Council and the Chief
Executive Officer prior to Council’s Auditor signing the Audit Report.
The annual report is then required to be forwarded to the Minister for Local
Government by 30 November 2020.
The Audit and Risk Committee, at
its meeting on 16 September 2020, discussed the annual financial statements and
performance statement with representatives of the Victorian Auditor General.
DISCUSSION
The legislation requires Council to resolve to approve in
principle the annual financial statements and performance statement prior to
these statements being forwarded to the Victorian Auditor General. The
Victorian Auditor General conducted the final phase of the audit process in
late August 2020 at Council. In conjunction with the audit, the Victorian
Auditor General requires copies of Council resolutions to authorise the signing
and approval in principle of the statements.
The Audit and Risk Committee
reviewed the Annual statements, in conjunction with representatives of the
Victorian Auditor General, at its meeting held on 16 September 2020.
Certification
Two Councillors and the Chief Executive Officer are
required to sign the certification of the annual financial statements and
performance statement once clearance is obtained from the Victorian Auditor
General and after the Principal Accounting Officer has signed their
certification. It is proposed that the Councillors on the Audit and Risk Committee be authorised to sign the certification on
behalf of the Council after the necessary clearance has been obtained. In the
eventuality that there may be some late changes made to the financial
statements, it is also proposed that the approval given to the Councillors be
extended to enable them to sign the certification after these necessary changes
have been made.
After the annual report has been submitted to the Minister,
Council must give public notice that the annual report has been prepared and
can be inspected at the Council office - Section 134(2).
Section 134 of the Act requires a meeting to consider the
annual report. The Council must consider the annual report at a meeting of
Council. The meeting must be held as soon as practicable but within the time
required by the regulations, after the Council has sent the annual report to
the Minister.
Attachment
1 2019-20 Annual
Financial Statements 
2 2019-20
Performance Statement 
Council Meeting 21
September 2020
9.3.2 Tender
Evaluation (Contract 30226) Banking and Bill Payment Services
SUMMARY
This report is to consider
tenders received for the provision of banking and bill payment services and to
recommend the acceptance of the tender received from Commonwealth Bank of
Australia on a schedule of fees basis for an initial four year contract term,
with the option to extend for further three, two year (2+2+2) periods at
Council’s discretion.
The estimated contract expenditure of $1,928,000 including
GST is expected over the initial four year term of the contract. The total
contract value over the maximum ten year contract term is estimated to be
$5,203,000 including GST.
|
RECOMMENDATION
That Council:
1. Accept the tender and sign the formal
contract document for Contract 30226 for Banking and Bill Payment Services
received from Commonwealth Bank of Australia (ABN 48 123 123 124), of 727
Collins Street, Docklands, Victoria 3008, on a schedule of fees basis for an
initial four year term, with the option to extend for further three, two year
periods (2+2+2) at Council’s discretion.
2. Authorises the Chief Executive Officer to
award extensions of this contract, subject to a review of the
contractor’s performance and Council’s business needs, at the
conclusion of the initial four year contract term and each subsequent
extension period in accordance with the contract provisions.
3. Note
the estimated contract expenditure of $1,928,000 GST inclusive, over the
initial four year term of the contract, with an additional $3,275,000 should
the contract be extended for the maximum 10 year period. Allowing a total
contract value of $5,203,000.
|
BACKGROUND
The Contract is for the provision of banking and bill
payment services for Whitehorse City Council. The current contract was due to
expire on 31 August 2020, however was extended with Council’s approval (20
July 2020 ordinary Council meeting) for three months + three months due to
delays in the tender process resulting from the impact of COVID-19. The period
of the new Contract is for an initial term of four years, with options to
extend the Contract for further three, two year periods (up to ten years in
total).
The banking and bill payment services to be provided under
this Contract include all aspects of Institutional Banking including but not
necessarily limited to:
· Provision
of electronic funds payment facilities (for payroll and accounts payable)
· Individual
funds management services
· Corporate
credit cards management
· Overdraft
facilities
· Direct
debit services
· Processing
of EFTPOS transactions including supply and maintenance of terminals
· Provision
of cheque payment facilities.
· On-line
banking services
· Over-the
counter transactions
· BPAY
facilities
· Telephone
and internet credit card payments
DISCUSSION
The tender was advertised in The
Age newspaper on Saturday 25 April 2020 and closed on Wednesday 3 June 2020.
Four tenders were received including one non-conforming tender:
1. Bendigo
and Adelaide Bank (trading as Bendigo Bank)
2. Commonwealth
Bank of Australia
3. National
Australia Bank Ltd
4. Westpac
Banking Corporation (non-conforming)
The tender evaluation panel
consisted of representatives of Finance and Corporate Performance, and Digital
and Business Technology Departments who have subject matter expertise.
The conforming tender submissions
were evaluated against the following criteria:
• Tender
Offer (50%)
• Capability
(30%);
• Credibility
(20%; and
• Occupational
Health & Safety and Equal Opportunity (Pass/Fail).
A comprehensive evaluation of the
submissions was carried out by the Tender Evaluation Panel using a
‘Weighted Attribute Method’. Scores were based on the quality of
the tender response and the level of compliance with the contract
specifications and terms and conditions to determine the overall capability,
credibility and best value outcome for Council.
As a Schedule of Fees contract,
estimates of annual contract expenditure were developed using recent volumes
and values of Council transactions multiplied by the tendered rates, with a
growth factor assumed for future years. Additional internal and software vendor
costs that would be incurred due to a change in banking provider were also
taken into account. This allowed the Tender Offer to be equitably scored.
The conforming tender received from
the Commonwealth Bank of Australia (CBA) is considered to provide the best
value for this Contract. The CBA presented a high quality tender submission
based on the following:
• The
level of detail and quality of responses provided in the tender submission,
addressing all questions and contract specification requirements.
• The
compatibility/integration of CBA’s product suite with Council’s
existing Finance and other systems:
o Minimising cost and
effort to develop new integrations,
o Reducing the need for
Council to establish relationships with additional third party payment gateways,
and
o Ensuring continuity and
stability for Council’s facilities and services.
• CBA
have delivered a competitive tender offer.
• Provision
of a single point of contact for service as well as access to multiple levels
of relationship and help desk support.
• CBA
have provided an excellent level of service during the current contract.
• CBA’s
innovation plan was best tailored to addressing Council’s current and
short-term future requirements.
The tender received from
Commonwealth Bank of Australia is considered to provide the best value, core
services, and the potential provision of additional services for this Contract.
CONSULTATION
Consultation to determine the specifications for this
contract was undertaken with officers from several Council Departments and with
relevant existing software vendors to ensure this contract will meet the
current needs of Council.
FINANCIAL IMPLICATIONS
The contract for the provision of Banking and Bill Payment
Services is based on a Schedule of Fees with the overall expenditure being
dependent on the volume and value of transactions incurred.
The services delivered under this contract will be funded from
the operational budgets allocated within departments which use these services.
The estimated contract expenditure of
$1,928,000 including GST is expected over the initial four year term of the
contract. The total contract value over the maximum ten year contract period is
estimated to be $5,203,000 GST inclusive.
Council Meeting 21
September 2020
9.3.3 Delegated
Decisions July 2020
SUMMARY
The following activity was undertaken by officers under
delegated authority during July 2020.
|
RECOMMENDATION
That the report of
decisions made by officers under Instruments of Delegation for the month of
July 2020 be noted.
|
|
DELEGATION
|
FUNCTION
|
Number for July 2019
|
Number for July 2020
|
|
Planning and Environment Act
1987
|
Delegated Decisions
|
114
|
156
|
|
Strategic Planning Decisions
|
Nil
|
Nil
|
|
Telecommunications Act 1997
|
|
Nil
|
Nil
|
|
Subdivision Act 1988
|
|
29
|
16
|
|
Gaming Control Act 1991
|
|
Nil
|
Nil
|
|
Building Act 1993
|
Dispensations & Applications to Building Control
Commission
|
57
|
63
|
|
Liquor Control Reform Act 1998
|
Objections and Prosecutions
|
1
|
1
|
|
Food Act 1984
|
Food Act Orders
|
2
|
3
|
|
Public Health & Wellbeing
Act 2008
|
Improvement /
Prohibition Notices
|
2
|
Nil
|
|
Local Government Act 1989
|
Temporary Rd. Closures
|
1
|
7
|
|
Other Delegations
|
CEO Signed Contracts between $150,000 - $750,000
|
5
|
2
|
|
Property Sales and Leases
|
13
|
21
|
|
Documents to which Council seal affixed
|
2
|
Nil
|
|
Vendor Payments
|
1423
|
1511
|
|
Parking Amendments
|
7
|
3
|
|
Parking Infringements
Withdrawn
|
336
|
96
|
DELEGATED DECISIONS MADE ON PLANNING APPLICATIONS JULY 2020
All decisions are the subject of conditions which July
in some circumstances alter the use of development approved, or specific
grounds of refusal is an application is not supported.
|
Appl No.
|
Date
|
Decision
|
Street
Address
|
Ward
|
Proposed Use or Development
|
Application
Type
|
|
WH/2007/19/A
|
16.07.20
|
Application Lapsed
|
281-285 Canterbury Road Forest Hill Vic 3131
|
Springfield
|
Buildings and works to construct a shop (First Choice
Liquor Superstore), associated internally illuminated business identification
signage, waiver of car parking requirements along with creation and
alteration of access to a road in a Road Zone, Category 1.
|
Permit Amendment
|
|
WH/2020/258
|
16.07.20
|
Application Lapsed
|
11 Duckham Street Blackburn Vic 3130
|
Central
|
Development of the land for two (2) double storey
dwellings including associated buildings and works within 4 metres of SLO9
trees and vegetation removal
|
Multiple Dwellings
|
|
WH/2020/303
|
14.07.20
|
Application Lapsed
|
3 Rainbow Lane Box Hill North Vic 3129
|
Elgar
|
building fencing
|
Single Dwelling < 300m2
|
|
WH/2020/416
|
14.07.20
|
Application Lapsed
|
18 Holroyd Court Blackburn South Vic 3130
|
Riversdale
|
Remove one tree protected under the Significant
Landscape Overlay Schedule 9
|
VicSmart - Tree
|
|
WH/2019/612
|
23.07.20
|
Council NOD Issued
|
127 Whitehorse Road Blackburn Vic 3130
|
Central
|
Buildings and works associated with place of assembly
(Sikh temple), use of the land for the purpose of accommodation associated
with a place of assembly and alteration of access to a Road Zone Category 1
|
Business
|
|
WH/2006/176/B
|
02.07.20
|
Delegate Approval - S72 Amendment
|
91-93 Railway Road Blackburn Vic 3130
|
Central
|
The demolition of an existing building and the
construction of a six storey building with a three storey basement car park
and a reduction in car parking requirements associated with an office use
|
Permit Amendment
|
|
WH/2007/431/A
|
07.07.20
|
Delegate Approval - S72 Amendment
|
19 Second Avenue Box Hill North Vic 3129
|
Elgar
|
Construction of a new two storey dwelling to the rear
of the existing dwelling amendment for removal of carport.
|
Permit Amendment
|
|
Appl No.
|
Date
|
Decision
|
Street
Address
|
Ward
|
Proposed Use or Development
|
Application
Type
|
|
WH/2013/835/A
|
08.07.20
|
Delegate Approval - S72 Amendment
|
1/7 Leach Avenue Box Hill North Vic 3129
|
Elgar
|
Construction of Three Double Storey Dwellings
|
Permit Amendment
|
|
WH/2015/684/A
|
27.07.20
|
Delegate Approval - S72 Amendment
|
29 Banbury Street Burwood East Vic 3151
|
Morack
|
Amendment to plans and permit conditions for permit
WH/2015/684 (issued for the construction of two double storey dwellings) to
include construction of retaining walls and alterations to side setback
|
Permit Amendment
|
|
WH/2016/256/B
|
30.07.20
|
Delegate Approval - S72 Amendment
|
3 Middleborough Road Burwood Vic 3125
|
Riversdale
|
Amendment to existing development approval for 11
dwellings, removal of easements and alterations of access to a Road Zone
Category 1 (RDZ1), to include drainage works within 4 metres of street trees
on Winton Street.
|
Permit Amendment
|
|
WH/2016/26/A
|
07.07.20
|
Delegate Approval - S72 Amendment
|
54 Linda Avenue Box Hill North Vic 3129
|
Elgar
|
Construction of 3 double storey dwellings, buildings
and works within the Special Building Overlay, and within 4 metres of
protected vegetation, and associated tree removal
|
Permit Amendment
|
|
WH/2016/311/C
|
15.07.20
|
Delegate Approval - S72 Amendment
|
23 Shady Grove Nunawading Vic 3131
|
Springfield
|
Amendment to Planning Permit WH/2016/311 (issued for
construction of two dwellings comprising of a double storey dwelling to the
rear of the existing dwelling, and a carport) to alter the design, setbacks
and layout of the rear dwelling
|
Permit Amendment
|
|
WH/2016/376/A
|
30.07.20
|
Delegate Approval - S72 Amendment
|
543 Middleborough Road Box Hill North Vic 3129
|
Elgar
|
Construction of Two (2) Double Storey Dwellings
|
Permit Amendment
|
|
Appl No.
|
Date
|
Decision
|
Street
Address
|
Ward
|
Proposed Use or Development
|
Application
Type
|
|
WH/2016/64/A
|
16.07.20
|
Delegate Approval - S72 Amendment
|
6/21-23 Barkly Terrace Mitcham Vic 3132
|
Springfield
|
Amendment to Plans to include:
Construction of a front fence
buildings and works within 4 metres of protected trees (SLO9)
|
Permit Amendment
|
|
WH/2016/696/A
|
22.07.20
|
Delegate Approval - S72 Amendment
|
25 Dewrang Crescent Blackburn Vic 3130
|
Central
|
Construction of three double storey dwellings
|
Permit Amendment
|
|
WH/2017/159/B
|
10.07.20
|
Delegate Approval - S72 Amendment
|
38 Station Street Burwood Vic 3125
|
Riversdale
|
Construction of six three storey dwellings, removal
of vegetation and alteration of access to a road in a Road Zone Category 1
|
Permit Amendment
|
|
WH/2018/349/A
|
08.07.20
|
Delegate Approval - S72 Amendment
|
8 Neville Street Box Hill South Vic 3128
|
Riversdale
|
The construction of two double storey dwellings on a
lot, buildings and works within 4 metres of vegetation, vegetation removal
|
Permit Amendment
|
|
WH/2019/401/A
|
30.07.20
|
Delegate Approval - S72 Amendment
|
G 3/12 Nelson Road Box Hill Vic 3128
|
Elgar
|
Condition 1 - amendment required to red line area.
The small additional area for the red line plan was an oversight by the
landlords. The proposed layout for the café changed since the
application for the permit was made.
|
Permit Amendment
|
|
WH/2019/694/A
|
13.07.20
|
Delegate Approval - S72 Amendment
|
48-50 O'shannessy Street Nunawading Vic 3131
|
Springfield
|
Use and development of the land for a community care
accommodation
|
Permit Amendment
|
|
WH/2017/686/A
|
22.07.20
|
Delegate NOD - S72 Amendment
|
21-23 Irving Avenue Box Hill Vic 3128
|
Elgar
|
Construction of a 15 storey building (plus basement
carpark) providing for 113 dwellings and use of the land for food and drink
premises (cafe)
|
Permit Amendment
|
|
WH/2019/1045
|
06.07.20
|
Delegate NOD Issued
|
8 Camelia Street Box Hill Vic 3128
|
Elgar
|
Construction of five (5), two storey dwellings,
removal and buildings and works within 4 metres of trees protected under
Schedule 9 to the Significant Landscape Overlay
|
Multiple Dwellings
|
|
Appl No.
|
Date
|
Decision
|
Street
Address
|
Ward
|
Proposed Use or Development
|
Application
Type
|
|
WH/2019/1053
|
07.07.20
|
Delegate NOD Issued
|
3 Alandale Street Surrey Hills Vic 3127
|
Riversdale
|
Construct a new dwelling to the rear of the existing
dwelling, buildings and works within 4 metres of trees and subdivision of
land into 2 lots
|
Multiple Dwellings
|
|
WH/2019/1208
|
17.07.20
|
Delegate NOD Issued
|
127 Nelson Road Box Hill North Vic 3129
|
Elgar
|
Construction of six (6) double storey dwellings,
associated tree removals and buildings and works within 4 metres of protected
trees (SLO9)
|
Multiple Dwellings
|
|
WH/2019/1317
|
14.07.20
|
Delegate NOD Issued
|
39 Jeffery Street Blackburn Vic 3130
|
Central
|
Buildings and works associated with a ground floor
extension to the existing dwelling within 4 metres of protected trees, and
lopping of vegetation.
|
Single Dwelling < 300m2
|
|
WH/2019/1318
|
10.07.20
|
Delegate NOD Issued
|
27-29 Glenburnie Road Mitcham Vic 3132
|
Springfield
|
Construction of five dwellings, removal of vegetation
and works within 4000mm of a protected tree.
|
Multiple Dwellings
|
|
WH/2019/240/A
|
13.07.20
|
Delegate NOD Issued
|
9 Gordon Street Mont Albert Vic 3127
|
Elgar
|
Construct 2 double storey dwellings and remove
vegetation under significant landscape overlay
|
Permit Amendment
|
|
WH/2019/516
|
08.07.20
|
Delegate NOD Issued
|
11 Kneale Drive Box Hill North Vic 3129
|
Elgar
|
Construction of Three (3) Double Storey Dwellings on
a Lot and Removal of Vegetation
|
Multiple Dwellings
|
|
WH/2019/570
|
03.07.20
|
Delegate NOD Issued
|
341 Elgar Road Surrey Hills Vic 3127
|
Elgar
|
Construction of two dwellings, buildings and works
within 4m of trees and alteration of access to a Road Zone Category 1
|
Multiple Dwellings
|
|
WH/2019/647
|
27.07.20
|
Delegate NOD Issued
|
37 Greenwood Street Burwood Vic 3125
|
Riversdale
|
Construction of three double storey dwellings, tree
removal and buildings and works within 4 metres of protected trees under
SLO9.
|
Multiple Dwellings
|
|
WH/2019/827
|
29.07.20
|
Delegate NOD Issued
|
16 Richardson Street Box Hill South Vic 3128
|
Riversdale
|
Construction of two double storey dwellings,
buildings and works within 4m of a protected tree and construction of a front
fence and tree removal within SLO9
|
Multiple Dwellings
|
|
Appl No.
|
Date
|
Decision
|
Street
Address
|
Ward
|
Proposed Use or Development
|
Application
Type
|
|
WH/2019/995
|
20.07.20
|
Delegate NOD Issued
|
18 Haig Street Box Hill South Vic 3128
|
Riversdale
|
Construction of three double storey dwellings and the
removal of Vegetation
|
Multiple Dwellings
|
|
WH/2020/127
|
15.07.20
|
Delegate NOD Issued
|
325-335 Station Street Box Hill South Vic 3128
|
Riversdale
|
The development of the land for fifty-three (53)
dwellings, the removal of protected trees, buildings and works within 4
metres of protected trees and the creation of access to a road in a road
zone, category 1
|
Multi Dwelling and Use
|
|
WH/2020/252
|
31.07.20
|
Delegate NOD Issued
|
10 Serpentine Street Mont Albert Vic 3127
|
Elgar
|
Buildings and works within 4 metres of protected
trees (SLO9) and construction of a front fence.
|
Special Landscape Area
|
|
WH/2020/317
|
23.07.20
|
Delegate NOD Issued
|
1/64 Edinburgh Road Blackburn South Vic 3130
|
Central
|
Extension to an existing dwelling on a lot less than
500 square metres
|
Single Dwelling < 300m2
|
|
WH/2020/9
|
15.07.20
|
Delegate NOD Issued
|
26-28 Prospect Street Box Hill Vic 3128
|
Elgar
|
Use for accommodation, buildings and works for the
construction of a mixed use tower building, and reduction to the car parking
requirements
|
Business
|
|
WH/2019/1075
|
08.07.20
|
Delegate Permit Issued
|
4 Ray Road Burwood East Vic 3151
|
Morack
|
Development of the land for two (2) double storey
dwellings including associated buildings and works within 4 metres of protected
SLO9 trees
|
Multiple Dwellings
|
|
WH/2019/1123
|
01.07.20
|
Delegate Permit Issued
|
8 Baranbali Drive Vermont South Vic 3133
|
Morack
|
Removal of one tree and buildings and works within 4
metres of trees under the Significant Landscape Overlay - Schedule 9
|
Special Landscape Area
|
|
WH/2019/1152
|
28.07.20
|
Delegate Permit Issued
|
6 Vivian Street Blackburn North Vic 3130
|
Central
|
Construction of two double storey dwellings and
removal of protected vegetation (SLO9)
|
Multiple Dwellings
|
|
WH/2019/1265
|
10.07.20
|
Delegate Permit Issued
|
46 Pembroke Street Surrey Hills Vic 3127
|
Riversdale
|
Buildings and works associated with a new dwelling
within 4 metres of protected trees, and removal of protected trees in the
Significant Landscape Overlay, Schedule 9 (SLO9).
|
Special Landscape Area
|
|
Appl No.
|
Date
|
Decision
|
Street
Address
|
Ward
|
Proposed Use or Development
|
Application
Type
|
|
WH/2019/1333
|
23.07.20
|
Delegate Permit Issued
|
78 Middleborough Road Burwood East Vic 3151
|
Riversdale
|
Buildings and works for two attached six storey (plus
basement) apartment buildings comprising 229 dwellings
|
Multiple Dwellings
|
|
WH/2020/158
|
29.07.20
|
Delegate Permit Issued
|
13 Aubrey Street Vermont Vic 3133
|
Morack
|
Construction of a Carport on a lot less than 500sqm
|
Special Landscape Area
|
|
WH/2020/16
|
10.07.20
|
Delegate Permit Issued
|
800 Station Street Box Hill North Vic 3129
|
Elgar
|
Construction and Display of Signs
|
Advertising Sign
|
|
WH/2020/174
|
21.07.20
|
Delegate Permit Issued
|
70 Mount Pleasant Road Nunawading Vic 3131
|
Springfield
|
Buildings and works within 4m of a trees and
construction of a front fence under the Significant Landscape Overlay
Schedule 9
|
Special Landscape Area
|
|
WH/2020/186
|
13.07.20
|
Delegate Permit Issued
|
820-824 Whitehorse Road Box Hill Vic 3128
|
Elgar
|
Construction & Display of Illuminated Promotion
Signage
|
Advertising Sign
|
|
WH/2020/223
|
13.07.20
|
Delegate Permit Issued
|
2/11 Mary Street Blackburn Vic 3130
|
Central
|
Use of land for car sales
|
Change of Use
|
|
WH/2020/251
|
22.07.20
|
Delegate Permit Issued
|
Shop G 30/172-210 Burwood Highway Burwood East Vic
3151
|
Riversdale
|
Display of an internally illuminated business
identification sign
|
Advertising Sign
|
|
WH/2020/287
|
02.07.20
|
Delegate Permit Issued
|
214 Dorking Road Box Hill North Vic 3129
|
Elgar
|
Buildings and works within 4 metres of protected vegetation
and removal of vegetation
|
Special Landscape Area
|
|
WH/2020/312
|
13.07.20
|
Delegate Permit Issued
|
1 Chaucer Street Box Hill South Vic 3128
|
Riversdale
|
Removal of vegetation in the Significant Landscape
Overlay Schedule 9 and buildings and works (vehicle crossover modifications)
within 4 metres of protected SLO9 trees.
|
Special Landscape Area
|
|
WH/2020/313
|
01.07.20
|
Delegate Permit Issued
|
8 Richardson Street Box Hill South Vic 3128
|
Riversdale
|
Building and Works within four (4) metres of trees
protected under the Significant Landscape Overlay 9
|
Single Dwelling < 300m2
|
|
WH/2020/320
|
27.07.20
|
Delegate Permit Issued
|
15 Mckean Street Box Hill North VIC 3129
|
Elgar
|
Buildings and works within 4 metres of protected SLO9
trees and removal of vegetation
|
Single Dwelling < 300m2
|
|
WH/2020/325
|
13.07.20
|
Delegate Permit Issued
|
2/9 Hamel Street Box Hill South Vic 3128
|
Riversdale
|
Removal of two trees under the Significant Landscape
Overlay Schedule 9
|
Single Dwelling < 300m2
|
|
Appl No.
|
Date
|
Decision
|
Street
Address
|
Ward
|
Proposed Use or Development
|
Application
Type
|
|
WH/2020/326
|
27.07.20
|
Delegate Permit Issued
|
64 Scott Street Vermont Vic 3133
|
Springfield
|
Removal of easement E-1 (DRAINAGE & SEWERAGE)
OVER LOT 3 ON 56820
|
Single Dwelling < 300m2
|
|
WH/2020/336
|
22.07.20
|
Delegate Permit Issued
|
5 Ian Crescent Mitcham Vic 3132
|
Springfield
|
Extension of a dwelling (Unit 2) on a lot with two
dwellings
|
Multiple Dwellings
|
|
WH/2020/339
|
01.07.20
|
Delegate Permit Issued
|
11 Caversham Court Nunawading Vic 3131
|
Springfield
|
Removal of one (1) tree
|
VicSmart - Tree
|
|
WH/2020/352
|
08.07.20
|
Delegate Permit Issued
|
1 Broomhill Avenue Blackburn Vic 3130
|
Central
|
Buildings and works (crossover) within 4 metres of a
tree protected under the Significant Landscape Overlay 9
|
Special Landscape Area
|
|
WH/2020/366
|
28.07.20
|
Delegate Permit Issued
|
30 Devon Drive Blackburn North Vic 3130
|
Central
|
Removal of a protected tree (SLO9)
|
VicSmart - Tree
|
|
WH/2020/368/A
|
09.07.20
|
Delegate Permit Issued
|
22 Winifred Street Nunawading Vic 3131
|
Springfield
|
Buildings and works within 4 metres of protected SLO9
trees and vegetation removal
|
Permit Amendment
|
|
WH/2020/37
|
22.07.20
|
Delegate Permit Issued
|
8 Nash Road Box Hill South Vic 3128
|
Riversdale
|
The development of a double storey dwelling including
vegetation removal and associated works under the Significant Landscape
Overlay (Schedule 9).
|
Special Landscape Area
|
|
WH/2020/390
|
27.07.20
|
Delegate Permit Issued
|
10 Musk Street Blackburn Vic 3130
|
Central
|
Construction of two (2) double storey dwellings on a
lot and removal of vegetation
|
Multi Dwelling and Use
|
|
WH/2020/411
|
20.07.20
|
Delegate Permit Issued
|
1/4-6 Boyd Street Blackburn South Vic 3130
|
Central
|
Removal of one (1) protected tree, Ulmus glabra
'Lutescens' - Golden Elm in the Significant Landscape Overlay, Schedule 2
(SLO2).
|
VicSmart - Tree
|
|
WH/2020/436
|
27.07.20
|
Delegate Permit Issued
|
26 Boxleigh Grove Box Hill North Vic 3129
|
Elgar
|
Buildings and works and removal of vegetation with
SLO9
|
Special Landscape Area
|
|
WH/2020/445
|
14.07.20
|
Delegate Permit Issued
|
1 Gardner Street Box Hill South Vic 3128
|
Riversdale
|
Buildings and works (Widening of crossover) within 4
metres of a tree protected under the SLO9.
|
Single Dwelling < 300m2
|
|
WH/2020/456
|
27.07.20
|
Delegate Permit Issued
|
9 Wingrove Street Forest Hill Vic 3131
|
Morack
|
Buildings and works and removal of vegetation
|
Special Landscape Area
|
|
WH/2020/459
|
01.07.20
|
Delegate Permit Issued
|
15 Benjamin Street Box Hill North Vic 3129
|
Elgar
|
Building and works associated with construction of a
front fence within 4 metres of a street tree.
|
VicSmart - General Application
|
|
Appl No.
|
Date
|
Decision
|
Street
Address
|
Ward
|
Proposed Use or Development
|
Application
Type
|
|
WH/2020/462
|
14.07.20
|
Delegate Permit Issued
|
60 Mersey Street Box Hill North Vic 3129
|
Elgar
|
Removal of 3 trees under the Significant Landscape
Overlay Schedule 9
|
Special Landscape Area
|
|
WH/2020/517
|
23.07.20
|
Delegate Permit Issued
|
323/270 Canterbury Road Forest Hill Vic 3131
|
Central
|
Use of land as an indoor recreational facility and to
allow the on-premises sale and consumption of liquor
|
Change of Use
|
|
WH/2020/519
|
29.07.20
|
Delegate Permit Issued
|
7 Tulkara Grove Vermont Vic 3133
|
Morack
|
Removal of Trees under the Significant Landscape
Overlay Schedule 9
|
Special Landscape Area
|
|
WH/2020/525
|
21.07.20
|
Delegate Permit Issued
|
7/35 Middlefield Drive Blackburn North Vic 3130
|
Central
|
Construction of a Deck built within 4 metres of a
tree Under the Significant landscape Overlay Schedule 9.
|
Single Dwelling < 300m2
|
|
WH/2020/531
|
16.07.20
|
Delegate Permit Issued
|
7 Prince Edward Avenue Mitcham Vic 3132
|
Springfield
|
Two (2) lot boundary re-alignment
|
Subdivision
|
|
WH/2020/533
|
16.07.20
|
Delegate Permit Issued
|
28 Bundoran Parade Mont Albert North Vic 3129
|
Elgar
|
Buildings and works associated with a front fence
within the Significant Landscape Overlay, Schedule 9 (SLO9).
|
VicSmart - General Application
|
|
WH/2020/540
|
16.07.20
|
Delegate Permit Issued
|
250 Middleborough Road Blackburn South Vic 3130
|
Central
|
Three (3) lot subdivision
|
Subdivision
|
|
WH/2020/563
|
08.07.20
|
Delegate Permit Issued
|
21 Evans Street Burwood Vic 3125
|
Riversdale
|
Buildings and works
|
VicSmart - General Application
|
|
WH/2020/572
|
15.07.20
|
Delegate Permit Issued
|
7 Victor Crescent Forest Hill Vic 3131
|
Morack
|
Three lot subdivision
|
Subdivision
|
|
WH/2020/576
|
02.07.20
|
Delegate Permit Issued
|
10 Austin Street Mitcham Vic 3132
|
Springfield
|
Removal of one (1) tree
|
VicSmart - Tree
|
|
WH/2020/579
|
03.07.20
|
Delegate Permit Issued
|
1a Evelina Street Mont Albert North Vic 3129
|
Elgar
|
Three lot subdivision
|
Subdivision
|
|
WH/2020/583
|
01.07.20
|
Delegate Permit Issued
|
37 Landale Street Box Hill Vic 3128
|
Elgar
|
Removal of Tree 1, Fraxinus angustifolia (Desert Ash)
in the Significant Landscape Overlay, Schedule 9 (SLO9)
|
VicSmart - Tree
|
|
WH/2020/584
|
01.07.20
|
Delegate Permit Issued
|
37 Landale Street Box Hill Vic 3128
|
Elgar
|
Removal of Tree 2, Acer negundo (Box Elder) in the
Significant Landscape Overlay, Schedule 9 (SLO9).
|
VicSmart - Tree
|
|
Appl No.
|
Date
|
Decision
|
Street
Address
|
Ward
|
Proposed Use or Development
|
Application
Type
|
|
WH/2020/585
|
01.07.20
|
Delegate Permit Issued
|
37 Landale Street Box Hill Vic 3128
|
Elgar
|
Removal of Tree 3, Acer Negundo (Box Elder) in the
Significant Landscape Overlay, Schedule 9 (SLO9).
|
VicSmart - Tree
|
|
WH/2020/586
|
08.07.20
|
Delegate Permit Issued
|
37 Landale Street
Box Hill Vic 3128
|
Elgar
|
Part demolition and buildings and works associated
with a front fence within a Heritage Overlay, Schedule 101 (HO101 - Combarton
Street Precinct).
|
VicSmart - General Application
|
|
WH/2020/590
|
03.07.20
|
Delegate Permit Issued
|
5 Morrison Court Mont Albert North Vic 3129
|
Elgar
|
Removal of a tree protected under the Significant
Landscape Overlay 9
|
VicSmart - Tree
|
|
WH/2020/591
|
03.07.20
|
Delegate Permit Issued
|
4 Trawool Street Box Hill North Vic 3129
|
Elgar
|
Two lot subdivision
|
Subdivision
|
|
WH/2020/594
|
14.07.20
|
Delegate Permit Issued
|
27 Pakenham Street Blackburn Vic 3130
|
Central
|
Removal of one Radermachera sinica (China Doll) tree
pursuant to Schedule 9 to the Significant Landscape Overlay
|
VicSmart - Tree
|
|
WH/2020/601
|
02.07.20
|
Delegate Permit Issued
|
11 Lawrence Street Blackburn South Vic 3130
|
Central
|
Two lot subdivision
|
Subdivision
|
|
WH/2020/605
|
02.07.20
|
Delegate Permit Issued
|
21 Frank Street Box Hill South Vic 3128
|
Riversdale
|
2 lot subdivision
|
VicSmart - Subdivision
|
|
WH/2020/607
|
24.07.20
|
Delegate Permit Issued
|
35 Nymph Street Mitcham Vic 3132
|
Springfield
|
Buildings and works (deck and verandah) on land with
a lot size less than 500 square metres
|
VicSmart - General Application
|
|
WH/2020/608
|
07.07.20
|
Delegate Permit Issued
|
5 Lee Ann Street Blackburn South Vic 3130
|
Central
|
Removal of Vegetation (One Tree) within the
Significant Landscape Overlay - Schedule 9
|
VicSmart - Tree
|
|
WH/2020/609
|
10.07.20
|
Delegate Permit Issued
|
24 Glen Ebor Avenue Blackburn Vic 3130
|
Central
|
Removal of protected vegetation (SLO2)
|
VicSmart - Tree
|
|
WH/2020/612
|
10.07.20
|
Delegate Permit Issued
|
84 Windsor Crescent Surrey Hills Vic 3127
|
Elgar
|
Removal of one tree within the Significant Landscape
Overlay - Schedule 9
|
VicSmart - Tree
|
|
WH/2020/613
|
08.07.20
|
Delegate Permit Issued
|
7 Beech Street Surrey Hills Vic 3127
|
Riversdale
|
Removal of one (1) tree protected under the SLO9
|
VicSmart - Tree
|
|
WH/2020/617
|
10.07.20
|
Delegate Permit Issued
|
16 Peel Street Mitcham Vic 3132
|
Springfield
|
Removal of protected vegetation (SLO9)
|
VicSmart - Tree
|
|
WH/2020/618
|
17.07.20
|
Delegate Permit Issued
|
9-11 Prospect Street Box Hill Vic 3128
|
Elgar
|
Erection of Business Identification Signage
|
Advertising Sign
|
|
Appl No.
|
Date
|
Decision
|
Street
Address
|
Ward
|
Proposed Use or Development
|
Application
Type
|
|
WH/2020/620
|
15.07.20
|
Delegate Permit Issued
|
31 Glen Road Mitcham Vic 3132
|
Springfield
|
Subdivision of land into two lots
|
Subdivision
|
|
WH/2020/621
|
22.07.20
|
Delegate Permit Issued
|
37 Fulton Crescent Burwood Vic 3125
|
Riversdale
|
Three lot subdivision with common property
|
Subdivision
|
|
WH/2020/622
|
22.07.20
|
Delegate Permit Issued
|
6 James Avenue Mitcham Vic 3132
|
Springfield
|
Three lot subdivision
|
Subdivision
|
|
WH/2020/623
|
15.07.20
|
Delegate Permit Issued
|
1 Maude Street Box Hill North Vic 3129
|
Elgar
|
Three (3) lot subdivision
|
Subdivision
|
|
WH/2020/626
|
03.07.20
|
Delegate Permit Issued
|
3 Barkly Street Box Hill Vic 3128
|
Elgar
|
2 lot subdivision
|
VicSmart - Subdivision
|
|
WH/2020/630
|
09.07.20
|
Delegate Permit Issued
|
13 Paulette Court Blackburn South Vic 3130
|
Central
|
Removal of one tree under the Significant Landscape
Overlay Schedule 9
|
VicSmart - Tree
|
|
WH/2020/631
|
09.07.20
|
Delegate Permit Issued
|
13 Paulette Court Blackburn South Vic 3130
|
Central
|
Removal of one tree under the Significant Landscape
Overlay Schedule 9
|
VicSmart - Tree
|
|
WH/2020/633
|
21.07.20
|
Delegate Permit Issued
|
49-51 Railway Road Blackburn Vic 3130
|
Central
|
Buildings and works to existing building (Two roller
doors, exit door and extension to wall)
|
Other
|
|
WH/2020/634
|
03.07.20
|
Delegate Permit Issued
|
53 Surrey Road Blackburn North Vic 3130
|
Central
|
Two lot subdivision
|
VicSmart - Subdivision
|
|
WH/2020/635
|
21.07.20
|
Delegate Permit Issued
|
6 Churchill Street Mont Albert Vic 3127
|
Elgar
|
Buildings and Works (Replacement of Front Window)
with Heritage Overlay - Schedule 103
|
VicSmart - General Application
|
|
WH/2020/637
|
13.07.20
|
Delegate Permit Issued
|
4 Majtlis Street Blackburn North Vic 3130
|
Central
|
Removal of protected vegetation (SLO9)
|
VicSmart - Tree
|
|
WH/2020/638
|
14.07.20
|
Delegate Permit Issued
|
405 Elgar Road Mont Albert Vic 3127
|
Elgar
|
Removal of Vegetation (One Tree) within the Significant
Landscape Overlay - Schedule 9
|
VicSmart - Tree
|
|
WH/2020/640
|
13.07.20
|
Delegate Permit Issued
|
10 Betula Avenue Nunawading Vic 3131
|
Springfield
|
Removal of one protected tree in the Significant
Landscape Overlay Schedule 9
|
VicSmart - Tree
|
|
WH/2020/641
|
14.07.20
|
Delegate Permit Issued
|
10 Betula Avenue Nunawading Vic 3131
|
Springfield
|
Removal of one protected tree (Tree 16 ) in the
Significant Landscape Overlay Schedule 9
|
VicSmart - Tree
|
|
WH/2020/654
|
21.07.20
|
Delegate Permit Issued
|
24 Highfield Avenue Blackburn South Vic 3130
|
Central
|
Removal of vegetation (One Tree) within the
Significant Landscape Overlay - Schedule 9
|
VicSmart - Tree
|
|
WH/2020/656
|
20.07.20
|
Delegate Permit Issued
|
126 Weeden Drive Vermont South Vic 3133
|
Morack
|
Removal of vegetation (SLO9)
|
VicSmart - Tree
|
|
Appl No.
|
Date
|
Decision
|
Street
Address
|
Ward
|
Proposed Use or Development
|
Application
Type
|
|
WH/2020/657
|
20.07.20
|
Delegate Permit Issued
|
126 Weeden Drive Vermont South Vic 3133
|
Morack
|
Removal of vegetation (SLO9)
|
VicSmart - Tree
|
|
WH/2020/658
|
20.07.20
|
Delegate Permit Issued
|
126 Weeden Drive Vermont South Vic 3133
|
Morack
|
Removal of vegetation (SLO9)
|
VicSmart - Tree
|
|
WH/2020/662
|
15.07.20
|
Delegate Permit Issued
|
225 Highbury Road Burwood Vic 3125
|
Riversdale
|
Two lot subdivision
|
VicSmart - Subdivision
|
|
WH/2020/663
|
21.07.20
|
Delegate Permit Issued
|
3 Florida Court Mitcham Vic 3132
|
Springfield
|
Removal of One (1) Tree
|
VicSmart - Tree
|
|
WH/2020/664
|
21.07.20
|
Delegate Permit Issued
|
3 Florida Court Mitcham Vic 3132
|
Springfield
|
Removal of One (1) Tree
|
VicSmart - Tree
|
|
WH/2020/668
|
27.07.20
|
Delegate Permit Issued
|
9 Banksia Street Burwood Vic 3125
|
Riversdale
|
Removal of Vegetation (One Tree) within the
Significant Landscape Overlay - Schedule 9
|
VicSmart - Tree
|
|
WH/2020/669
|
27.07.20
|
Delegate Permit Issued
|
9 Banksia Street Burwood Vic 3125
|
Riversdale
|
Removal of Vegetation (One Tree) within the
Significant Landscape Overlay - Schedule 9
|
VicSmart - Tree
|
|
WH/2020/670
|
27.07.20
|
Delegate Permit Issued
|
9 Banksia Street Burwood Vic 3125
|
Riversdale
|
Removal of Vegetation (One Tree) within Significant
Landscape Overlay - Schedule 9
|
VicSmart - Tree
|
|
WH/2020/671
|
27.07.20
|
Delegate Permit Issued
|
9 Banksia Street Burwood Vic 3125
|
Riversdale
|
Removal of Vegetation (One Tree) within the
Significant Landscape Overlay - Schedule 9
|
VicSmart - Tree
|
|
WH/2020/673
|
24.07.20
|
Delegate Permit Issued
|
126 Morack Road Vermont South Vic 3133
|
Morack
|
Removal of one (1) Corymbia ficifolia (Flowering Gum)
tree pursuant to Schedule 9 to the Significant Landscape Overlay
|
VicSmart - Tree
|
|
WH/2020/675
|
21.07.20
|
Delegate Permit Issued
|
5 Maltby Walk Burwood Vic 3125
|
Riversdale
|
Removal of vegetation (One Tree) within the
Significant Landscape Overlay - Schedule 9
|
VicSmart - General Application
|
|
WH/2020/676
|
16.07.20
|
Delegate Permit Issued
|
6 Agnes Street Mont Albert Vic 3127
|
Elgar
|
Two lot subdivision
|
VicSmart - Subdivision
|
|
WH/2020/679
|
22.07.20
|
Delegate Permit Issued
|
14 Bond Avenue Blackburn South Vic 3130
|
Central
|
Constructon of a front fence within 4 metres of a
tree under the Significant Landscape overlay Schedule 9
|
VicSmart - General Application
|
|
WH/2020/680
|
29.07.20
|
Delegate Permit Issued
|
4 Carlyle Crescent Mont Albert Vic 3127
|
Elgar
|
Removal of one (1) tree, nominated as Tree 14 (Common
Alder) on the plans.
|
VicSmart - Tree
|
|
WH/2020/687
|
16.07.20
|
Delegate Permit Issued
|
9 Taylor Avenue Burwood East Vic 3151
|
Riversdale
|
Two lot subdivision
|
VicSmart - Subdivision
|
|
Appl No.
|
Date
|
Decision
|
Street
Address
|
Ward
|
Proposed Use or Development
|
Application
Type
|
|
WH/2020/688
|
24.07.20
|
Delegate Permit Issued
|
19 Carinya Road Vermont Vic 3133
|
Springfield
|
Removal of one Alnus acuminate (Evergreen Alder) tree
pursuant to Schedule 9 to the Significant Landscape Overlay
|
VicSmart - Tree
|
|
WH/2020/691
|
21.07.20
|
Delegate Permit Issued
|
414 Mont Albert Road Mont Albert Vic 3127
|
Elgar
|
Removal of vegetation (One Tree) within the
Significant Landscape Overlay - Schedule 9
|
VicSmart - Tree
|
|
WH/2020/697
|
22.07.20
|
Delegate Permit Issued
|
371 Elgar Road Mont Albert Vic 3127
|
Elgar
|
2 lot subdivision
|
VicSmart - Subdivision
|
|
WH/2020/701
|
17.07.20
|
Delegate Permit Issued
|
22 Rishon Avenue Blackburn South Vic 3130
|
Riversdale
|
Removal of one tree under the Significant Landscape
Overlay Schedule 9
|
VicSmart - Tree
|
|
WH/2020/702
|
27.07.20
|
Delegate Permit Issued
|
162 Dorking Road Box Hill North Vic 3129
|
Elgar
|
Buildings and works within 4 metres of protected
vegetation
|
VicSmart - General Application
|
|
WH/2020/707
|
23.07.20
|
Delegate Permit Issued
|
167 Surrey Road Blackburn Vic 3130
|
Central
|
Two (2) lot subdivision
|
Subdivision
|
|
WH/2020/714
|
27.07.20
|
Delegate Permit Issued
|
61 Creek Road Mitcham Vic 3132
|
Springfield
|
Removal of vegetation (One Tree) within the
Significant Landscape Overlay - Schedule 9
|
VicSmart - General Application
|
|
WH/2020/715
|
27.07.20
|
Delegate Permit Issued
|
61 Creek Road Mitcham Vic 3132
|
Springfield
|
Removal of vegetation (One Tree) within the
Significant Landscape Overlay - Schedule 9
|
VicSmart - Tree
|
|
WH/2020/719
|
23.07.20
|
Delegate Permit Issued
|
141 Eley Road Blackburn South Vic 3130
|
Riversdale
|
2 lot subdivision
|
VicSmart - Subdivision
|
|
WH/2020/731
|
30.07.20
|
Delegate Permit Issued
|
33 Cresswell Crescent Mitcham Vic 3132
|
Springfield
|
To re-subdivide all land in RP4353 and remove common
property and owners corporation
|
Subdivision
|
|
WH/2020/78
|
28.07.20
|
Delegate Permit Issued
|
7 Proudfoot Street Mont Albert Vic 3127
|
Elgar
|
Buildings and works to the existing dwelling,
including part demolition in a Heritage Overlay, Schedule 178 (HO178).
|
Heritage
|
|
WH/2013/859/A
|
17.07.20
|
Delegate Refusal - S72 Amendment
|
101/17 Poplar Street Box Hill Vic 3128
|
Elgar
|
Construction of an seven (7) storey building
including basement car parking and a reduction in standard car parking
requirement
|
Permit Amendment
|
|
WH/2018/346/A
|
23.07.20
|
Delegate Refusal - S72 Amendment
|
2412/850 Whitehorse Road Box Hill Vic 3128
|
Elgar
|
Sale and consumption of liquor in association with
use of land for the purpose of a Cafe/Restaurant
|
Permit Amendment
|
|
Appl No.
|
Date
|
Decision
|
Street
Address
|
Ward
|
Proposed Use or Development
|
Application
Type
|
|
WH/2020/146
|
13.07.20
|
Delegate Refusal Issued
|
11 Cottage Street Blackburn Vic 3130
|
Central
|
Change of use to a function centre (place of
assembly) and a cocktail bar, alterations to existing building, reduction of
carparking requirements and the sale and consumption of liquor
|
Industrial
|
|
WH/2020/427
|
27.07.20
|
Delegate Refusal Issued
|
20 Sevenoaks Road Burwood East Vic 3151
|
Morack
|
Removal of Restrictive Covenant B909872
|
Subdivision
|
|
WH/2020/603
|
07.07.20
|
Delegate Refusal Issued
|
76 Baratta Street Blackburn South Vic 3130
|
Central
|
Construction of a verandah on a lot less than 500
square metres
|
VicSmart - General Application
|
|
WH/2020/610
|
10.07.20
|
Delegate Refusal Issued
|
24 Glen Ebor Avenue Blackburn Vic 3130
|
Central
|
Removal of protected vegetation (SLO2)
|
VicSmart - Tree
|
|
WH/2020/616
|
14.07.20
|
Delegate Refusal Issued
|
18 Ryrie Place Vermont South Vic 3133
|
Morack
|
Removal of a Eucalyptus nicholii (Narrow-leaved Black
Peppermint) tree pursuant to Schedule 9 to the Significant Landscape Overlay
|
VicSmart - Tree
|
|
WH/2020/624
|
13.07.20
|
Delegate Refusal Issued
|
2 Price Street Mitcham Vic 3132
|
Springfield
|
Removal of one tree within SLO9.
|
VicSmart - Tree
|
|
WH/2020/650
|
16.07.20
|
Delegate Refusal Issued
|
42 Lenna Street Burwood East Vic 3151
|
Riversdale
|
Removal of one (1) tree protected under the
Significant Landscape Overlay Schedule 9
|
VicSmart - Tree
|
|
WH/2020/652
|
24.07.20
|
Delegate Refusal Issued
|
43 Karen Street Box Hill North Vic 3129
|
Elgar
|
Removal of one (1) Liquidambar styraciflua (Sweet Gum)
tree pursuant to Schedule 9 to the Significant Landscape Overlay
|
VicSmart - Tree
|
|
WH/2020/681
|
21.07.20
|
Delegate Refusal Issued
|
18 Harris Street Blackburn North Vic 3130
|
Central
|
Removal of one protected tree in the Significant
Landscape Overlay Schedule 9
|
VicSmart - Tree
|
|
WH/2020/683
|
25.07.20
|
Delegate Refusal Issued
|
15 Centre Road Vermont Vic 3133
|
Morack
|
Removal of one tree within the Significant Landscape
Overlay Schedule 9 (Tree 5)
|
VicSmart - Tree
|
|
WH/2020/717
|
29.07.20
|
Delegate Refusal Issued
|
25 Kangerong Road Box Hill Vic 3128
|
Elgar
|
Removal of protected vegetation (SLO9)
|
VicSmart - Tree
|
|
WH/2020/381
|
08.07.20
|
No Permit Required
|
8 Gibbon Avenue Vermont South Vic 3133
|
Morack
|
Buildings and works associated with a patio and deck
within 4 metres of protected vegetation.
|
VicSmart - General Application
|
|
WH/2020/559
|
21.07.20
|
No Permit Required
|
96 Brunswick Road Mitcham Vic 3132
|
Springfield
|
Change of use from shop to dwelling
|
Change of Use
|
|
Appl No.
|
Date
|
Decision
|
Street
Address
|
Ward
|
Proposed Use or Development
|
Application
Type
|
|
WH/2020/667
|
22.07.20
|
No Permit Required
|
9 Banksia Street Burwood Vic 3125
|
Riversdale
|
Removal of Vegetation (One Tree) within the
Significant Landscape Overlay - Schedule 9
|
VicSmart - Tree
|
|
WH/2020/686
|
20.07.20
|
No Permit Required
|
10/300 Elgar Road Box Hill South Vic 3128
|
Riversdale
|
Construction of a veranda on a lot less than 300
square metres.
|
Single Dwelling < 300m2
|
|
WH/2020/729
|
24.07.20
|
No Permit Required
|
1/17 Parkside Avenue Box Hill Vic 3128
|
Elgar
|
Building and works (front fence) within 4 metres of a
protected tree within the Significant Landscape Overlay - Schedule 9
|
VicSmart - General Application
|
|
WH/2019/1223
|
03.07.20
|
Withdrawn
|
25 Davison Street Mitcham Vic 3132
|
Springfield
|
Removal of Trees for the construction of a new
dwelling
|
Special Landscape Area
|
|
WH/2020/547
|
14.07.20
|
Withdrawn
|
3/2 Fletcher Parade Burwood Vic 3125
|
Riversdale
|
Alterations and additions to an existing dwelling on
a lot less than 300sqm
|
Single Dwelling < 300m2
|
|
WH/2020/619
|
02.07.20
|
Withdrawn
|
21 Dawe Road Mitcham Vic 3132
|
Springfield
|
Land liable to flooding
|
VicSmart - General Application
|
|
WH/2020/659
|
09.07.20
|
Withdrawn
|
8 Aberdeen Road Blackburn South Vic 3130
|
Central
|
Removal One Tree (tree 3) within SLO9
|
VicSmart - Tree
|
|
WH/2020/660
|
09.07.20
|
Withdrawn
|
8 Aberdeen Road Blackburn South Vic 3130
|
Central
|
Removal of one tree (tree 2) within SLO9
|
VicSmart - Tree
|
BUILDING
DISPENSATIONS/APPLICATIONS JULY 2020
|
1 Wagner Street, Blackburn South
|
15.07.20
|
Central
|
Consent Granted 76
|
|
1/16 Merle Street, Blackburn North
|
21.07.20
22.07.20
|
Central
|
Consent Granted 76, 74
Consent Granted 79
|
|
12 Shawlands Avenue, Blackburn South
|
21.07.20
|
Central
|
Consent Granted 76
|
|
17 Brazeel Street, Blackburn South
|
22.07.20
|
Central
|
Consent Granted 76
|
|
2 Pope Road, Blackburn
|
13.07.20
|
Central
|
Consent Granted 74
|
|
2 Salisbury Avenue, Blackburn
|
16.07.20
|
Central
|
Consent Granted 76
|
|
20 Cootamundra Crescent, Blackburn
|
09.07.20
|
Central
|
Consent Granted 74
|
|
24 Gunyah Road, Blackburn North
|
31.07.20
|
Central
|
Consent Granted 74, 86, 73
|
|
28 Mitchell Street, Blackburn North
|
29.07.20
|
Central
|
Consent Granted 89, 92
|
|
4 Greenglade Court, Blackburn North
|
23.07.20
|
Central
|
Consent Granted 76, 79, 74, 82, 85, 81
|
|
47 Pakenham Street, Blackburn
|
21.07.20
|
Central
|
Consent Granted 89
|
|
1 Wagner Street, Blackburn South
|
15.07.20
|
Central
|
Consent Refused 79
|
|
1/16 Merle Street, Blackburn North
|
21.07.20
|
Central
|
Consent Refused 80
|
|
10 Jobert Court, Blackburn South
|
16.07.20
|
Central
|
Consent Refused 80
|
|
20 Orchard Grove, Blackburn South
|
29.07.20
|
Central
|
Consent Refused 89
|
|
38 Devon Drive, Blackburn North
|
13.07.20
|
Central
|
Consent Refused 82
|
|
29 Box Hill Crescent, Mont Albert North
|
21.07.20
|
Elgar
|
Consent Granted 79
|
|
38 William Street, Box Hill
|
09.07.20
|
Elgar
|
Consent Granted 79, 75
|
|
4 Kerrimuir Street, Box Hill North
|
15.07.20
|
Elgar
|
Consent Granted 74, 82
|
|
6c Milne Road, Mont Albert North
|
24.07.20
|
Elgar
|
Consent Granted R109
|
|
28 Bundoran Parade, Mont Albert North
|
28.07.20
|
Elgar
|
Consent Refused 89
|
|
10 Mill Avenue, Forest Hill
|
17.07.20
|
Morack
|
Consent Granted 74
|
|
14 Glenora Drive, Vermont
|
14.07.20
|
Morack
|
Consent Granted 74
|
|
5 Balmoral Court, Burwood East
|
13.07.20
|
Morack
|
Consent Granted 86
|
|
7 Delacombe Drive, Vermont South
|
16.07.20
|
Morack
|
Consent Granted 89
|
|
728 Canterbury Road, Vermont
|
27.07.20
|
Morack
|
Consent Granted 79
|
|
13 Hancock Street, Vermont South
|
27.07.20
|
Morack
|
Consent Refused 89
|
|
15 Centre Road, Vermont
|
13.07.20
|
Morack
|
Consent Refused 74
|
|
49 Newhaven Road, Burwood East
|
09.07.20
|
Morack
|
Consent Refused 74
|
|
16 Hastings Avenue, Blackburn South
|
24.07.20
|
Riversdale
|
Consent Granted 76
|
|
4 Shaun Avenue, Blackburn South
|
16.07.20
|
Riversdale
|
Consent Granted 74
|
|
3 Pontin Court, Burwood East
|
13.07.20
|
Riversdale
|
Consent Refused 74
|
|
4 Shaun Avenue, Blackburn South
|
16.07.20
|
Riversdale
|
Consent Refused 80
|
|
10 Park Close, Vermont
|
21.07.20
|
Springfield
|
Consent Granted 79
|
|
123 Junction Road, Nunawading
|
29.07.20
|
Springfield
|
Consent Granted 74
|
|
129 Mount Pleasant Road, Nunawading
|
13.07.20
|
Springfield
|
Consent Granted 79
|
|
3 Barbara Street, Vermont
|
28.07.20
|
Springfield
|
Consent Granted 85
|
|
40 Crest Grove, Nunawading
|
13.07.20
|
Springfield
|
Consent Granted 89
|
|
49 Rosstrevor Crescent, Mitcham
|
21.07.20
|
Springfield
|
Consent Granted 89
|
|
5 Russell Street, Nunawading
|
27.07.20
|
Springfield
|
Consent Granted 75, 74, 80 , 81
|
|
55 Betula Avenue, Vermont
|
31.07.20
|
Springfield
|
Consent Granted 80, 79
|
|
55 Quarry Road, Mitcham
|
09.07.20
|
Springfield
|
Consent Granted 89
|
|
6 Ross Street, Mitcham
|
31.07.20
|
Springfield
|
Consent Granted 76
|
|
68 Cochrane Street, Mitcham
|
30.07.20
|
Springfield
|
Consent Granted 89
|
|
123 Junction Road, Nunawading
|
29.07.20
|
Springfield
|
Consent Refused 78
|
|
36 Fellows Street, Mitcham
|
22.07.20
|
Springfield
|
Consent Refused 76, 79
|
DELEGATED DECISIONS
MADE ON STRATEGIC PLANNING MATTERS JULY 2020
Under the Planning and Environment Act 1987: Nil
REGISTER OF CONTRACTS
SIGNED BY CEO DELEGATION JULY 2020
|
Contract
Number
|
Service
|
|
30245
|
Traffic Management Services
|
|
30247
|
Sportlink
Multipurpose Sports Facility Redevelopment
|
REGISTER OF PROPERTY
DOCUMENTS EXECUTED JULY 2020
|
Property Address
|
Document Type
|
Document Detail
|
|
Fire Services Property Levy (FSPL)
|
|
|
|
96 Brunswick Road, Mitcham
|
Not applicable
|
Land use changed from 'Commercial' to 'Residential'
|
|
183-185 Springvale Road, Nunawading
|
Not applicable
|
Land use changed from 'Commercial' to 'Public
Benefit'
|
|
484 Canterbury Road, Forest Hill
|
Not applicable
|
Land use changed from 'Industrial' to 'Vacant Land'
|
|
60 Nelson Road, Box Hill North
|
Not applicable
|
Land use changed from 'Residential' to 'Commercial'
|
|
10 Albert Crescent, Surrey Hills
|
Not applicable
|
Land use changed from 'Public Benefit' to 'Exempt'
|
|
31 Crest Grove, Nunawading
|
Not applicable
|
Changed from 'Exempt" to "Residential"
following sale by State Government
|
|
7/45 Doncaster East Road, Mitcham
|
Not applicable
|
Changed from 'Exempt" to
"Residential" following sale by State Government
|
|
19 Neil Court, Blackburn South
|
Not applicable
|
Land use changed from 'Public Benefit' to
'Residential'
|
|
37-43 Moore Road, Vermont
|
Not applicable
|
Changed from 'Exempt" to
"Residential" following sale by State Government
|
|
44 Rutland Road, Box Hill
|
Not applicable
|
Land use changed from 'Public Benefit' to
'Commercial'
|
|
96 Brunswick Road, Mitcham
|
Not applicable
|
Land use changed from 'Commercial' to
'Residential'
|
|
Property Address
|
Document Type
|
Document Detail
|
|
Rateability Changes (Section 154 of the Local
Government Act 1989)
|
|
|
|
16 Scott Grove, Burwood
|
Exempt
|
Unoccupied premises purchased by Council
|
|
2/1027 Whitehorse Road, Box Hill
|
Exempt
|
Premises owned and occupied by Chinese
Christian Assoc of Australia used to advance religion
|
|
183-185 Springvale Road, Nunawading
|
Exempt
|
Leased by Alkira for charitable purposes
|
|
36 Gardenia Street, Blackburn
|
Exempt
|
House owned by Uniting Church used as
ministers residence
|
|
86 Shafer Road, Blackburn North
|
Property Now Rateable
|
No longer used as ministers residence
|
|
Flat, 355 Station Street, Box Hill South
|
Property Now Rateable
|
No longer used as ministers residence
|
|
118 Surrey Road, Blackburn North
|
Property Now Rateable
|
Former charitable tenant has vacated
|
|
551 Mitcham Road, Vermont
|
Property Now Rateable
|
Occupation of church hall not being used
for religious purpose
|
|
110 Albion Road, Box Hill
|
Property Now Rateable
|
Former Monastery owned site sold and used
as vacant land
|
|
19 Neil Court, Blackburn South
|
Property Now Rateable
|
Former Yooralla owned site sold and
vacated
|
|
31 Valda Avenue, Mont Albert North
|
Property Now Rateable
|
Former Salvation Army ministers residence
sold
|
REGISTER OF DOCUMENTS AFFIXED
WITH THE COUNCIL SEAL JULY 2020
Nil
PARKING
RESTRICTIONS APPROVED BY DELEGATION JULY 2020
Address: Canterbury Road, Vermont: 4m east of the
western boundary of 586 Canterbury Road to
10m west of the western boundary of 586 Canterbury Road (south side)
Previously:
1 x ‘2-Hour, 8am to 6pm, Monday to Friday'
parking space
Now: 1
x ‘'Mail Zone, 10am to 11m & 3pm to 5pm, Monday to Friday &
2-Hour, 11am to 3pm,
Monday to Friday' parking space.
Address: Box
Hill Crescent, Mont Albert North: Cairo Road to
Belmore Road (west side)
Previously: 26
‘Unrestricted’ parking spaces
Now: 26
‘No Stopping, 8am to 9am and 3pm to 4pm, School Days’ parking
spaces
Address: Eley
Road, Burwood East: East boundary of 12 Eley Road
to West boundary of 12 Eley Road (south
side)
Previously: 2
‘Unrestricted’ parking
spaces
Now: 2
‘Works Zone, 7am to 5pm, Monday to Saturday’
parking spaces
VENDOR PAYMENT SUMMARY
– SUMS PAID DURING JULY 2020
|
Date
|
Total
Issued
|
Payments
(direct debit, cheques or electronic funds transfer)
|
Transaction Type EFT/CHQ/DD
|
|
02/07/2020
|
$120,934.02
|
43
|
EFC
|
|
02/07/2020
|
$4,621,904.58
|
197
|
EFT
|
|
09/07/2020
|
$1,508,474.28
|
1
|
EFT
|
|
09/07/2020
|
$60,303.48
|
65
|
EFC
|
|
09/07/2020
|
$36,150.56
|
7
|
CHQ
|
|
09/07/2020
|
$2,167,595.00
|
219
|
EFT
|
|
10/07/2020
|
$391.15
|
1
|
EFC
|
|
16/07/2020
|
$207,619.57
|
47
|
EFC
|
|
16/07/2020
|
$207,619.57
|
47
|
EFC
|
|
16/07/2020
|
$60.00
|
1
|
EFC
|
|
17/07/2020
|
$2,902,599.08
|
231
|
EFT
|
|
17/07/2020
|
$590.15
|
3
|
EFC
|
|
22/07/2020
|
$264.00
|
1
|
EFT
|
|
22/07/2020
|
$264.00
|
1
|
EFT
|
|
23/07/2020
|
$177,022.81
|
63
|
EFC
|
|
23/07/2020
|
$5,917,489.92
|
214
|
EFT
|
|
23/07/2020
|
$191.00
|
2
|
CHQ
|
|
24/07/2020
|
$9,164.60
|
1
|
EFT
|
|
30/07/2020
|
$60,454.26
|
69
|
EFC
|
|
30/07/2020
|
$2,568,006.45
|
227
|
EFT
|
|
31/07/2020
|
$60,331.09
|
68
|
EFC
|
|
31/07/2020
|
$2,370.51
|
3
|
EFC
|
|
|
|
|
|
GROSS
|
$20,629,800.08
|
1511
|
|
|
|
|
|
|
Monthly Lease Payments
|
$34,565.44
|
|
|
|
Direct Debit Payments
|
$332,574.55
|
|
|
|
CANCELLED PAYMENTS
|
-$285,845.18
|
-121
|
|
|
NETT
|
$20,711,094.89
|
1390
|
|
Council Meeting 21
September 2020
10 Reports
from Delegates, Delegated Committee Recommendations and Assembly of Councillors
Records
10.1 Reports
by Delegates
(NB: Reports only from Councillors appointed by Council as
delegates to community organisations/committees/groups)
|
RECOMMENDATION
That the reports from
delegates be received and noted.
|
Council Meeting 21
September 2020
10.2 Recommendation
from the Delegated Committee of Council Meeting of 14 September 2020
|
10.2.1 Establishment
of Greening of Whitehorse Advisory Committee
Delegated Committee of Council RECOMMENDATION
Moved by Cr Massoud,
Seconded by Cr Stennett
That Council prepare a
report for the November 2020 Council meeting to consider establishing a
Greening of Whitehorse Advisory Committee. The report is to include:
a) Information
on the current tree canopy coverage in Whitehorse;
b) Information
on Council’s current policy and strategy framework for managing tree canopy;
c) A
draft Terms of Reference to outline the responsibilities of the Advisory
Committee including providing advice on:
o Whitehorse Climate Change
Adaptation Plan (2011) and the Climate Response Plan update (Sept 2020);
o Open Space Strategy;
o Urban Forest Strategy;
o Sustainability Strategy;
o Health and Wellbeing
Strategy;
o Whitehorse Planning Scheme;
and
o Vegetation issues relating
to planning, open space, streetscapes and increasing tree canopy and the
impact to the environment and its biodiversity and the liveability of
Whitehorse and the wellbeing of our community;
d) A
draft selection criteria for membership of the Advisory Committee based on
the Whitehorse community having a vast knowledge base relating to our trees
and vegetation and this can be harnessed to productively influence, through
collaboration with Council, the vegetation, tree canopy, open space and
streetscapes and biodiversity in Whitehorse;
e) A
draft Advisory Committee membership comprising community stakeholders,
officers representing relevant departments (including Tree Education Officer
and at least one Arborist) and two councillor representatives; and
f) An
implementation plan for recruiting members and establishing the Advisory
Committee and its meeting frequency.
Carried
RECOMMENDATION
That the recommendations from
the Delegated Committee of Council Meeting of 14
September 2020 Items 10.2.1 be received and adopted.
|
Council Meeting 21
September 2020
10.3 Record
of Assembly of Councillors
|
Meeting Date
|
Matter/s Discussed
|
Councillors
Present
|
Officers Present
|
Disclosures of Conflict of Interest
|
Councillor /Officer attendance following disclosure
|
|
24.08.20
5:30 - 6:30pm
|
Virtual Councillor Informal Briefing
Session
· 6.1 Notice of Motion 134
· 7.1
Petition: Off Leash Dog Park, Vermont
· 7.2
Petition: Bike Jump Track Space, Box Hill
· 7.3
Petition: Free Car Parking for Health care Workers in Box Hill Hospital
· 9.1.2 12
Tennyson Street, Burwood
· 9.2.4
Tender Evaluation (Contract 30254) Construction of an Open
Double Storey Car Park at the Whitehorse Civic Centre Precinct
· 9.3.2 Indoor
Sports Facility Feasibility Study
· 9.3.3 Regional
Local Government Charter: Homelessness and Social Housing
· 9.4.4 ERP
Business Case and IT Strategy Overview
· 9.4.6 Whitehorse
Governance Framework
· 9.4.10
Appointment of Authorised Officers under the Planning and Environment Act
1987
|
Cr Ellis (Mayor & Chair)
Cr Barker
Cr Bennett
Cr Carr
Cr Cutts
Cr Davenport
Cr Massoud
Cr Munroe
Cr Stennett
|
S McMillan
J Green
S White
T Wilkinson
P Smith
A De Fazio
J Russell
C Altan
M Ackland
R Johnston
|
Nil
|
Nil
|
|
07.09.20
5:30-8:15pm
|
Virtual Strategic Planning Session
· Box Hill Integrated Transport Strategy
· Waste and
Recycling Contract and Transition to a Four Bin System Update
· Budget
Re-forecast Process
|
Cr Ellis (Mayor & Chair)
Cr Barker
Cr Bennett
Cr Cutts
Cr Carr
Cr Davenport
Cr Liu
Cr Massoud
Cr Munroe
Cr Stennett
|
S McMillan
J Green
T Wilkinson
S White
P Smith
A De Fazio
C Hui
I Kostopoulos
I Barnes
M Kerr
S Cann
N Brown
J Blythe
|
Nil
|
Nil
|
|
08.09.20
5:00-6:00pm
|
Virtual Meeting
of the
Advisory Committee for the
Annual Review of Chief Executive Officer’s Development
|
Cr Ellis (Mayor & Chair)
Cr Barker
Cr Bennett
Cr Cutts
Cr Carr
Cr Davenport
Cr Liu
Cr Massoud
Cr Munroe
Cr Stennett
|
S McMillan
|
Nil
|
Nil
|
|
10.09.20
5:30-6:30pm
|
Virtual Whitehorse Matsudo Sister City 50th
Anniversary Book Steering Committee
|
Cr Stennett (Acting as Chair)
Cr Ellis (Mayor & Chair) joined at
5:45pm
|
A De Fazio
J Russell
C Altan
H Rowlands
S Price
|
Nil
|
Nil
|
|
14.09.20
5:30 - 8:15pm
|
Virtual Cr Briefing Session
· Whitehorse Performing Arts Centre
Schematic Design
· Noted
list registered Speakers
· Delegated
committee of Council Agenda 14 September 2020
· Other
Business Motions
· Draft
Council Agenda 21 September 2020
|
Cr Ellis (Mayor & Chair)
Cr Barker
Cr Bennett
Cr Cutts
Cr Carr
Cr Davenport
Cr Liu
Cr Massoud
Cr Munroe
Cr Stennett
|
S McMillan
J Green
T Wilkinson
S White
P Smith
A De Fazio
J Russell
P Moore
R Johnson
S Belmore
A Butterfield
K Marriott
A Egan
I Kostopoulos
I Barnes
L Menzies
C Hui
D Seddon
K Sinclair
J Chambers
J Blythe
S Morison
|
· Cr Stennett declared
an indirect conflict of interest in Item 9.2.1 Whitehorse
Community Grants (Stage 2) Cash grants 2020-2021 as he is on the board of
the Rotary Club of Nunawading
· Cr Davenport declared
an indirect conflict of interest in Item Tender Evaluation (Contract 30218)
Parking In-ground Sensor Monitoring between public and private duty due to
his association with the company
· CEO S McMillan
declared a direct conflict of interest in item 12.1 Chief Executive Officer
Annual Performance Review
|
· Having
declared an indirect conflict of interest in Item 9.2.1 Whitehorse Community
Grants (Stage 2) Cash Grants 2020-2021 Cr Stennett was removed from the
virtual at 7:40pm and readmitted at 7:45pm after discussion on the item.
· Having
declared an indirect conflict of interest in Item Tender Evaluation (Contract 30218) Parking In-ground Sensor
Monitoring Cr Davenport was
removed from the virtual meeting at 7:45pm and readmitted at 7:50pm after
discussion on the item.
· Having
declared an indirect conflict of interest in Item 12.1 Chief Executive
Officer Annual Performance Review, CEO S McMillan was removed from the
Virtual meeting at 8:05pm and did not return
|
Meeting Date
|
Matter/s Discussed
|
Councillors
Present
|
Officers Present
|
Disclosures of Conflict of Interest
|
Councillor /Officer attendance following disclosure
|
|
|
15.09.20
5:00-6:00pm
|
Virtual Options for Opening Aqualinks
under Current Pandemic
|
Cr Ellis (Mayor & Chair)
Cr Barker
Cr Bennett
Cr Cutts
Cr Carr
Cr Davenport
Cr Liu
Cr Massoud
Cr Munroe
Cr Stennett
|
S McMillan
T Wilkinson
K Sinclair
J Chambers
|
Nil
|
Nil
|
|
|
16.09.20
9:30-12:00pm
|
Virtual Audit and Risk Committee
|
Cr Carr
Cr Massoud
|
S McMillan
P Smith
S Cann
S Dixon
|
Nil
|
Nil
|
|
|
|
|
|
|
|
|
|
|
|
|
RECOMMENDATION
That the record of Assembly
of Councillors be received and noted.
|
Council Meeting 21
September 2020
11 Reports on
Conferences/Seminars Attendance
|
RECOMMENDATION
That the
record of reports on conferences/seminars attendance be received and noted.
|
12 Confidential
Reports
|
RECOMMENDATION
That in accordance with
Section 61 (1) and 66 (2) (a) of the Local Government Act 2020 the Council should
resolve to go into camera and close the meeting for the
consideration of this item as the matter relates to personal information for
the purposes of section 3 (1) (f) of the Local Government Act 2020:
·
Because it concerns personal information, being information
which if released would result in the unreasonable disclosure of information
about any person or their personal affairs (section 3 (1) (f)).
·
This ground applies as the information relates to the
employment contract and performance review of an individual.
|
13 Close Meeting