Ordinary
Council Meeting
To be held in the
Council Chamber
Nunawading Civic Centre
379 Whitehorse Road Nunawading
on
Monday 19 November 2018
at 7:00pm
Members: Cr
Bill Bennett (Mayor), Cr Blair Barker, Cr Raylene Carr,
Cr Prue Cutts, Cr Andrew Davenport, Cr Sharon Ellis, Cr Tina
Liu,
Cr
Denise Massoud, Cr Andrew Munroe, Cr Ben Stennett
Ms Noelene Duff
Chief
Executive Officer
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Recording of Meeting and Disclaimer
Please
note every Special Committee of Council Meeting (other than items deemed
confidential under section 89(2) of the Local Government Act 1989) is being
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Opinions expressed or
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Ordinary Council Meeting 19
November 2018
AGENDA
1 PRAYER
1a Prayer
for Council
We give thanks, O God, for the Men and Women of the past whose
generous devotion to the common good has been the making of our City.
Grant that our own
generation may build worthily on the foundations they have laid.
Direct our minds
that all we plan and determine, is for the wellbeing of our City.
Amen.
1b Aboriginal
Reconciliation Statement
“In the
spirit of reconciliation, Whitehorse City Council acknowledges the Wurundjeri
people as the traditional custodians of the land we are meeting on. We pay our
respects to their Elders past and present.”
2 WELCOME
AND APOLOGIES
3 DISCLOSURE
OF CONFLICT OF INTERESTS
4 CONFIRMATION
OF MINUTES OF PREVIOUS MEETINGS
Minutes of the Ordinary Council Meeting 15 October
2018 and Special Council Meeting 29 October 2018
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RECOMMENDATION
That the minutes of the Ordinary Council Meeting
15 October 2018 and Special Council Meeting 29 October 2018 having been
circulated now be confirmed.
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5 RESPONSES
TO QUESTIONS
Ordinary Council Meeting 19
November 2018
6 Notices
of Motion
6.1 Notice of Motion No 115 -
Cr Davenport
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That
Council:
1. Notes that the Whitehorse Centre
redevelopment is currently experiencing a projected 16 month delay to
completion:
2. Notes that, according to Special Council
Meeting report dated 10 April 2017, if no action was taken, the Whitehorse
Centre would need to be closed down within 2 years:
3. Ask
officers to complete a report estimating the life of the Whitehorse Centre
based on current maintenance schedules.
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6.2 Notice of Motion No 116 -
Cr Massoud
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That Council supports the campaigns of
the Combined Local Government Waste Forum Chairs and the Municipal
Association of Victoria to advocate for the Waste and Resource Recovery
issues on behalf of Local Government to the State and Federal Governments.
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7 Petitions
8 Urgent
Business
Ordinary Council Meeting 19
November 2018
9 Council
Reports
9.1 City
Development
Statutory Planning
9.1.1 39
Nicholson Street, Nunawading (LOT 2 LP 85488) - Construction of three,
two-storey dwellings and associated removal of trees within the Significant
Landscape Overlay Schedule 9 (SLO9)
FILE NUMBER: WH/2018/24
ATTACHMENT
SUMMARY
This application was advertised,
and a total of nine (9) objections were received. The objections raised issues
with regard to the neighbourhood character, car parking and traffic, vegetation
removal and amenity. A Consultation Forum was held on 16 August 2018
chaired by Councillor Prue Cutts, at which the issues were explored,
however, no resolution was reached between the parties. Following the
Consultation Forum, Councillor Prue Cutts decided to call this matter in to a
Council meeting.
This report assesses the
application against the relevant provisions of the Whitehorse Planning Scheme
and whether or not the grant of the permit may cause material detriment to the
objectors. It is recommended that the application be supported, subject to
conditions.
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RECOMMENDATION
That Council:
A. Being
the Responsible Authority, having caused Application WH/2018/24 for 39
Nicholson Street, NUNAWADING (LOT 2 LP 85488) to be advertised and having
received and noted the objections is of the opinion that the grant of a Planning
Permit for the construction of three, two-storey dwellings and associated
removal of trees within the Significant Landscape Overlay Schedule 9 (SLO9)
is acceptable and should not unreasonably impact the amenity of adjacent
properties.
B. Issue
a Notice of Decision to Grant a Permit under the Whitehorse Planning Scheme
to the land described as 39 Nicholson Street, NUNAWADING (LOT 2 LP 85488) for
the construction of three, two-storey dwellings and associated removal of
trees within the Significant Landscape Overlay Schedule 9 (SLO9), subject to
the following conditions:
1. Before
the development starts, or vegetation removed, amended plans must be
submitted to and approved by the Responsible Authority in a digital format.
When approved, the plans will be endorsed and will then form part of the
permit. The plans must be drawn to scale and be generally in accordance with
the plans submitted with the application but modified to show:
a) The
locations of Structural Root Zone (SRZ) and Tree Protection Zones
(TPZ) described in Condition 5, with all nominated trees clearly identified
and numbered on both site and landscape plans, and the requirements of
Conditions 5 and 6 to be annotated on the development and landscape plans.
b) The
eastern boundary setback (to the kitchen) of dwelling 3 increased from 2.7
metres to 3.7 metres at ground level and from 3.8 metres to 4.5 metres at
upper floor (bedroom 3 and bathroom).
c) The
double garage to dwelling 1 converted to a single garage, the driveway
narrowed to single width, and space provided on the driveway for the second
tandem car space.
d) The
setback between the northern garage wall to dwelling 1 and northern boundary
increased from 1 metre to 3 metres.
e) The
clothesline of dwelling 1 relocated to the north side of the garage to
dwelling 1.
f) The
upper level separation between dwelling 2 and 3 increased to 5.2 metres by
deleting the WIR and bathroom of bedroom 2
g) The
upper level setback of dwelling 1 at upper level increased to 5.7 metres from
the norther boundary by deleting the retreat and balcony of the dwelling.
h) The
south-facing parapet wall above 130.44 metres (AHD) to garage 3 deleted.
i) The
south-facing cladding wall above 129.99 metres (AHD) to dwelling 2 pantry
deleted.
j) The
pedestrian gate between the garage 1 and north boundary moved at least 1
metre behind the front wall of garage 1.
k) Amended
landscape plan to include the requirements of conditions 1(a, b, c, d, e and
j).
l) The
south-facing window to the master bedroom of dwelling 3 is screened up to a
minimum height of 1.7 metres from the finished floor level and the
west-facing window is replaced with a standard window (at least 1.6 m x 1.6m
in dimensions).
m)
A detailed schedule of construction materials, external finishes and colours.
n) Notation
on site plans indicating that all obscured glazing be manufactured obscured
glass. Obscure film being applied to clear glazing will not be accepted.
o) Development
plans to reflect all sustainability features indicated in the Sustainable
Design Assessment. Where features cannot be visually shown, include a
notes table providing details of the requirements (i.e. energy and water
efficiency ratings for heating/cooling systems and plumbing
fittings and fixtures, etc.).
All of the above must be
to the satisfaction of the Responsible Authority. Once approved these plans
become the endorsed plans of this permit.
2. The
layout of the site and the size, design and location of the buildings and
works permitted must always accord with the endorsed plan and must not be
altered or modified without the further written consent of the Responsible
Authority.
3. Unless
with the prior written consent, all tree planting and landscaping works as
shown on the endorsed plans must be completed prior to the occupation of the
development to the satisfaction of the Responsible Authority.
4. Landscaping
in accordance with the approved Landscape Plan must be completed before the
building is occupied. The garden areas shown on the endorsed plan must only
be used as gardens and must be maintained in a proper, tidy and healthy
condition to the satisfaction of the Responsible Authority. Should any
tree or shrub be removed or destroyed it may be required to be replaced by a
tree or shrub of similar size and variety.
5. Prior
to commencement of any building or demolition works on the land, Tree
Protection Zones (TPZs) must be established on the subject site and nature
strip and maintained during, and until completion of, all buildings and works
including landscaping, around the following trees in accordance with the
distances and measures specified below, to the satisfaction of the
Responsible Authority:
a) Tree
Protection Zone distances:
i. Tree
1 – 7.0 metre radius from centre base of tree.
ii. Tree
25 – 4.0 metre radius from centre base of tree.
iii. Tree
26 – 2.0 metre radius from centre base of tree.
iv. Tree
27 - 2.0 metre radius from centre base of tree.
v. Tree
28 - 2.0 metre radius from centre base of tree.
vi. Tree
29 - 2.0 metre radius from centre base of tree.
vii. Tree
30 – 2.0 metre radius from centre base of tree.
viii. Tree
31 – 2.0 metre radius from centre base of tree.
b) Tree
Protection Zone measures are to be established in accordance with Australian
Standard 4970-2009 and are to include the following:
i. Erection
of solid chain mesh or similar type fencing at a minimum height of 1.8 metres
in height held in place with concrete feet.
ii. Signage
placed around the outer edge of perimeter the fencing identifying the area as
a TPZ. The signage should be visible from within the development, with the
lettering complying with AS 1319.
iii. Mulch
across the surface of the TPZ to a depth of 100mm and undertake supplementary
provide watering/irrigation within the TPZ, prior to and during any works
performed.
iv. No
excavation, constructions works or activities, grade changes, surface
treatments or storage of materials of any kind are permitted within the TPZ
unless otherwise approved within this permit or further approved in writing
by the Responsible Authority.
v. All
supports and bracing should be outside the TPZ and any excavation for
supports or bracing should avoid damaging roots where possible.
vi. No
trenching is allowed within the TPZ for the installation of utility services
unless tree sensitive installation methods such as boring have been approved
by the Responsible Authority.
vii. Where
construction is approved within the TPZ, fencing and mulching should be
placed at the outer point of the construction area.
viii. Where
there are approved works within the TPZ, it may only be reduced to the
required amount by an authorized person only during approved construction
within the TPZ, and must be restored in accordance with the above
requirements at all other times.
6. During
construction of any buildings, or during other works, the following tree
protection requirements are to be adhered to, to the satisfaction of the
Responsible Authority:
a) Any
excavation within the TPZ of the street tree must be undertaken by hand,
hydro excavation or air spading and supervised by the Council’s
arborist.
b) The
paved area where within the TPZs of Trees 26, 27, 28, 29, 30 and 31, must be
constructed at the existing soil grade using porous materials that allows water to penetrate
through the surface and into the soil profile. No roots are to be cut or
damaged during any part of the construction process.
c) All
buildings and works for the demolition of the site and construction of the
development (as shown on the endorsed plans) must not alter the existing
ground level or topography of the land within greater than 10% of the TPZs of
Trees 25, 26, 27, 28, 29, 30 and 31.
7. The
development must be provided with external lighting capable of illuminating
access to each garage and car parking space. Lighting must be located,
directed and shielded and of limited intensity that no nuisance or loss of
amenity is caused to any person within and beyond the site.
8. All
stormwater drains and on-site detention systems are to be connected to the
legal point of discharge to the satisfaction of the Responsible Authority
prior to the occupation of the building/s. The requirement for on- site
detention will be noted on your stormwater point of discharge report, or it
might be required as part of the civil plans approval.
9. Detailed
stormwater drainage and/or civil design for the proposed development are to
be prepared by a suitably qualified civil engineer and submitted to the Responsible
Authority for approval prior to occupation of the development. Plans
and calculations are to be submitted with the application with all levels to
Australian Height Datum (AHD). All documentation is to be signed by the
qualified civil engineer.
10. Stormwater
that could adversely affect any adjacent land must not be discharged from the
subject site onto the surface of the adjacent land.
11. Prior
to works commencing the Applicant/Owner is to submit design plans for all
proposed engineering works external to the site. The plans are to be
submitted as separate engineering drawings for assessment by the Responsible
Authority.
12. The
Applicant/Owner is responsible to pay for all costs associated with
reinstatement and/or alterations to Council or other Public Authority assets
as a result of the development. The Applicant/Owner is responsible to
obtain all relevant permits and consents from Council at least 7 days prior
to the commencement of any works on the land and is to obtain prior specific
written approval for any works involving the alteration of Council or other
Public Authority assets. Adequate protection is to be provided to the
Council’s infrastructure prior to works commencing and during the
construction process.
13. When
undertaking civil design must ensure that the landscape plan/s and drainage
plan/s are compatible. The stormwater drainage and on site detention
system must be located outside the tree protection zone (TPZ) of any trees to
be retained.
14. All
treatments to prevent overlooking must not include ‘Translucent
film’ on windows and must be in accordance with Standard B22 of Clause
55.
15. All
works must be undertaken in accordance with the endorsed SDA to the
satisfaction of the Responsible Authority, and the approved dwellings must
operate in accordance with this Plan, to the satisfaction of the Responsible
Authority. No alterations to the Reports may occur without the written
consent of the Responsible Authority.
16. Prior
to the occupation of any dwelling approved under this permit, a report from
the author of the SDA, approved pursuant to this permit, or similarly
qualified person or company, must be submitted to the Responsible
Authority. The report must be to the satisfaction of the Responsible
Authority and must confirm that all measures specified in the Reports have
been implemented in accordance with the approved plan.
17. This
permit will expire if one of the following circumstances applies:
a) The
development is not commenced within two (2) years from the date of issue of
this permit;
b) The
development is not completed within four (4) years from the date of this
permit.
The
Responsible Authority may extend the periods referred to if a request is made
in writing pursuant to the provisions of Section 69 of the Planning and
Environment Act 1987.
Permit Notes:
Engineering Assets
Notes:
A. The
design and construction of the stormwater drainage system up to the point of
discharge from an allotment is to be approved by the appointed Building
Surveyor. That includes the design and construction of any required
stormwater on-site detention system. The Applicant/Owner is to submit
certification of the design of any required on-site detention system from a
registered consulting engineer (who is listed on the Engineers Australia
National Professional Engineer Register or approved equivalent) to Council as
part of the civil plans approval process.
B. The
requirement for on- site detention will be noted on your stormwater point of
discharge report, or it might be required as part of the civil plans
approval.
C. All
proposed changes to the vehicle crossing are to be constructed in accordance
with the submitted details, Whitehorse Council’s – Vehicle
Crossing General Specifications and standard drawings.
D. The
Applicant/Owner is to accurately survey and identify on the design plans all
assets in public land that may be impacted by the proposed development. The
assets may include all public authority services (i.e. gas, water, sewer,
electricity, telephone, traffic signals etc.) and the location of street
trees or vegetation. If any changes are proposed to these assets then the
evidence of the approval is to be submitted to Council and all works are to
be funded by the Applicant/Owner. This includes any modifications to the
road reserve, including footpath, naturestrip and kerb and channel.
E. The
Applicant/Owner must obtain a certificate of hydraulic compliance from a
suitably qualified civil engineer to confirm that the on-site detention works
have been constructed in accordance with the approved plans, prior to
Statement of Compliance is issued.
F. There
is to be no change to the levels of the public land, including the road
reserve or other Council property as a result of the development, without the
prior approval of the Council. All requirements for access for all-abilities
(Disability Discrimination Access) are to be resolved within the site and not
in public land.
G. No
fire hydrants that are servicing the property are to be placed in the road
reserve, outside the property boundary, without the approval of the Relevant
Authority. If approval obtained, the property owner is required to enter into
a S173 Agreement with Council that requires the property owner to maintain
the fire hydrant.
H. There
is a stormwater drainage outlet located between the development at 39
Nicholson Street and 39A Nicholson Street. It is unclear on the plan
who is the owner of this stormwater drain. The developer must reinstate
this stormwater outlet at the kerb to the satisfaction of the Responsible
Authority.
Engineering and
Environmental Services Department’s notes:
I. Any
MGB placements on Nicholson Street for the proposed waste collection services
are not to cause any obstruction to any infrastructure or cause any danger to
traffic/pedestrians. Bins are not to be places within 1 metre of any
infrastructure and are to have a height clearance of 4 metres for collection.
J. If
the criteria required for Council based on-street collection services is
unable to be met and renders this inoperable, then the waste management
system for the development is to revert to a private waste collection service
and the Waste Management Plan be resubmitted to Council to confirm this.
K. Council
issued bins will be required for this development.
L. Bins
to be collected externally by Council’s waste collection contractors.
M. Municipal
Garbage Bin (MGB) usage is based on individual usage.
ParksWide
Department’s Notes
N. Before
undertaking any excavation within the TPZ of the street tree, please contact
Council’s ParksWide Department on (03) 9272 6222 to arrange
Council’s supervising any excavation within the TPZ of the street tree
in accordance with condition 6 (a).
C. Has
made this decision having particular regard to the requirements of Sections
58, 59, 60 and 61 of the Planning and Environment Act 1987.
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MELWAYS
REFERENCE 48 F8
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Applicant: Paul
Shaw & Associates Pty Ltd
Zoning: General
Residential Zone, Schedule 1 (GRZ1)
Overlays: Significant
Landscape Overlay, Schedule 9 (SLO9)
Relevant Clauses:
Clause 11 Settlement
Clause 15 Built
Environment and Heritage
Clause 21.05 Environment
Clause 21.06 Housing
Clause 22.03 Residential
Development
Clause 22.04 Tree
Conservation
Clause 22.10 Environmentally
Sustainable Design
Clause 32.08 General
Residential Zone Schedule 1
Clause 42.03 Significant
Landscape Overlay Schedule 9
Clause 52.06 Car
Parking
Clause 55 Two
or More Dwellings on a Lot or Residential Buildings
Clause 65 Decision
Guidelines
Ward: Springfield
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Location of objector properties
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Subject site
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9 Objector Properties
(2 outside of map)
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é
North
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BACKGROUND
History
There have been no previous
planning permit applications for this site.
The Site and Surrounds
The subject site is located on the
east side of Nicholson Street, north of Tunstall Avenue. The site is
generally rectangular in shape (although has a dog-legged shaped north
boundary), with a frontage of 18.17 metres to Nicholson Street, a depth of
53.47 metres (south boundary) and an overall site area of 910 square
metres. The site contains a single storey brick dwelling with vehicle
access via a crossover to the north-west corner.
The site has a moderate rise in
topography of approximately 2.1 metres and an easement is located adjacent to
the south (side) boundary. The arborist report provides an assessment of
31 trees, of which 23 are located within the subject site (trees numbered 2 to
24). All trees within the site are reported as having a low arboriculture
value by the applicant’s arborist.
The site is located in a
residential area that contains a mix of remnant housing stock and newer infill
development. Within the immediate context, the site has an abuttal to
detached dwellings and single storey unit developments. The architecture of the
built-form is predominantly post-war and 1950s to 1980s style, with
contemporary infill and materials are predominantly brick with tiled roofs, and
some timber infill.
The existing dwellings are
predominantly 1-2 storeys detached with some semi-detached and front setbacks
generally range from 4-8 metres with 1-3 metres setbacks from both side
boundaries. Garages and carports are predominantly located behind the front
façade of dwellings, near or on side boundary with a single crossover.
The gardens are established with
generally exotic vegetation, including shrubs, garden beds, lawns and canopy
trees. The front fencing is mixed, usually low to an average height up of 1.2
metres.
The site is proximate to public buses
on Springfield Road, Springvale Road, Whitehorse Road, and to the Nunawading
Train Station which provides services between the City and Lilydale/Belgrave.
The site is also proximate to
Whitehorse Centre, Whitehorse City Council and library, Walker Park Sports
complex, the proposed Nunawading Community Hub and Nunawading Homemaker Centre
and a variety of shops.
Planning Controls
General Residential Zone,
Schedule 1 (GRZ1)
The site
is zoned GRZ1 and under the zone, a permit is required as follows:
- Clause 32.08-6, a planning permit is required for the
construction of two or more dwellings on a lot.
- Clause 32.08-4, an
application to construct a dwelling on a lot must provide a minimum garden area
of 35% of the lot for a lot of above 650 square metres.
- Clause 32.08-9, a
building must not be constructed for use as a dwelling that exceed the building
height of 11 metres of 3 storeys at any point.
In addition to the above, Schedule
1 to the zone includes variations to the following standards of Clause 55:
· Standard
B6 – any new wall on a boundary should be setback at least 12
metres from the front boundary or 3 metres further than the average setback of
the buildings on adjoining allotments, whichever is the lesser.
· Standard
B8 - maximum site coverage of 50%.
· Standard
B9 - minimum permeability of 30%.
· Standard
B13 - provision of two canopy trees per dwelling that have the
potential of reaching a minimum mature height of 8 metres. At least one
of those trees should be in the secluded private open space of the dwelling.
· Standard
B18 – walls should only be constructed on one side
boundary.
· Standard
B28 – a dwelling should have private open space consisting of an
area of 40 square metres, with one part at the side or rear of the dwelling with
a minimum area of 35 square metres and a minimum dimension of 5 metres and
convenient access from a living room.
· Standard
B32 - A front fence within 3 metres of a street should not exceed 1.2
metres in ‘other streets’.
Significant Landscape Overlay,
Schedule 9 (SLO9)
The objective of the SLO9 is to
encourage the retention of established and mature trees and to provide for the
planting of new canopy trees.
In
accordance with Clause 42.03-2 a permit is required for:
· The
removal of vegetation greater than 5 metres in height and/or with a single
trunk circumference of 1 metre or greater at a height of 1 metre.
· Buildings
and works within 4 metres of trees that require a permit for removal.
· The
construction of a front fence with 4 metres of trees that require a permit for
removal.
The decision guidelines to SLO9
require, among others, to consider the following:
· Whether
there is a valid reason for removing the tree and whether alternative options
to removal have been fully explored.
· If
retention cannot be achieved, or a tree is considered appropriate for removal,
consider whether the site provides adequate space for offset planting of
indigenous or native trees that grow to a mature height similar to the mature
height of the trees to be removed.
· Whether
the planning location of the replacement vegetation will enable the future
growth of the canopy and root system of the tree to maturity.
· Whether
the replacement tree species and planting locations conflict with existing or
proposed overhead wires, buildings, easements and existing trees.
PROPOSAL
The proposal seeks to develop three, two storey dwellings in
a row down the length of the site. Dwelling 1 will have an orientation
towards Nicholson Street (with separate vehicle access) with dwellings 2 and 3
oriented towards the shared driveway. Dwelling 1 proposes a minimum front
setback of 6.5m to Nicholson Street. No walls are proposed to be
constructed on any boundary. The proposal incorporates a number of elements as
follows:
· Dwelling
1 and 3 each contains four bedrooms and a double garage with dwelling 2
providing for two bedrooms and a single garage.
· The
dwellings are constructed of face brickwork at ground level (with elements rendered),
with a mix of render finish, vertical timber cladding and matrix panel cladding
at first floor level.
· The
elevations show a mix of flat and hipped roof form at ground level and hipped
at first floor level.
· Secluded
private open space of 44 square metres, 50 square metre and 101 square metres
to dwellings 1, 2 and 3 respectively.
· A
garden area of 35.5%
· Site
coverage of 47%.
· Permeability
of 36%
· Three
(3) canopy trees within the front yard of dwelling 1 and one (1) canopy tree in
the SPOS to each dwelling, totalling to six canopy trees for the development.
It is proposed to remove all existing vegetation on the
site, of which trees numbered 2, 4 to 13, and 15 to 23 require a permit for
their removal. A permit is also required for buildings and works within 4
metres of protected trees (neighbouring trees) 25 and 27. A new landscape
plan is proposed which consists of 3 canopy trees within the front setback, one
canopy tree in secluded private open space to each dwelling, 2 mid-canopy trees
to the east of dwelling 3 and shrubs and ground cover planting on the site.
For further details of the proposal,
refer to the:
· Advertised
plans, prepared by Paul Shaw & Associates, Revision A, dated August 2017
including a Landscape Plan prepared by Bradbury Culina, dated 5 April 2018. (in
Attachment 1)
· An
Arboriculture Assessment, prepared by TreeMap Arboriculture dated July 2017
(Attachment 2).
· A
Sustainable Design Assessment, prepared by Energy Efficient Choices, received
18 January 2018 (Attachment 3).
· Waste
Management Plan (Attachment 4).
CONSULTATION
Public Notice
The application was advertised by
mail to the adjacent and nearby property owners and occupiers and by erecting a
notice to the Nicholson Street frontage. Following the advertising
period, nine (9) objections were received. The issues raised are summarised as
follows:
· The
proposed development does not meet the preferred neighbourhood character of the
area in that one dwelling per lot, single driveway per typical site frontage
and landscaping around dwellings form part of the established character.
· Lots
from Tunstall Avenue to Springfield Road are only allowed to have one dwelling.
· The
development constitutes an over-development of the site.
· The
development of three dwellings lowers the quality of lifestyle, risking higher
occupancy turnover and periods of vacancy.
· Potential
overlooking the backyard and windows of 44 McCulloch Street and 39A Nicholson
Street.
· Additional
driveways and lack of visitor parking onsite increase traffic leading to
increased risk to children and reduced on-street parking. It is noted that the
area is under pressure due to “rat-run” traffic.
· Impacts
of tree removal on residential amenity and local wildlife.
Consultation Forum
A Consultation Forum was held on 16
August 2018. The meeting was chaired by Councillor Cutts, with the
applicant, planning officers and 8 objectors attending the meeting. The issues
were explored, however, no resolution was reached between the parties.
Internal Referrals
Transport Engineering Department
Council’s Transport
Engineering Department has assessed the proposal and are supportive of the
proposal subject to the following changes to the layout:
· Removal
of vegetation adjacent to the south side of the driveway to dwelling 1 and
reduction of front fence height (within the corner splay area) to a maximum
height of 900 millimetres.
· Removal
of the garden bed opposite the entrance to the garages of dwellings 2 and 3.
· Removal
of the garden bed adjacent to the front porch area of dwelling 2.
On balance, it is considered that
the vegetation does not need to be removed as they are (Acacia cognate) 800
millimetres in height.
The amended plans show a distance
of 7.58 metres which is considered to be adequate to accommodate vehicle
turning and a garden bed.
The removal of the garden bed
adjacent to the front porch area of dwelling 2 is not necessary as it will
increase hard surface within the development.
· Engineering
and Environmental Services Department
The Council’s Engineering and
Environmental Services Department has approved the Waste Management Plan dated
11/04/2018. The department suggests inclusion of the following notes on any
permit being granted:
o Any Municipal Garbage
Bin placements on Nicholson Street for the proposed waste collection services
are not to cause any obstruction to any infrastructure or cause any danger to
traffic/pedestrians. Bins are not to be placed within 1 metre of any
infrastructure and are to have a height clearance of 4 metres for collection.
o If the criteria required
for Council based on-street collection services is unable to be met and renders
this inoperable, then the waste management system for the development is to
revert to a private waste collection service and the Waste Management Plan be
resubmitted to Council to confirm this.
o It is also note that:
o Council issued bins will
be required for this development.
o Bins to be collected
externally by Council’s waste collection contractors.
o MGB usage is based on
individual usage.
· Assets
Engineering Department
Council’s Assets Engineering
team has no objection to the proposal subject to the standard drainage
conditions and associated notes.
· ParksWide
Department
Council’s ParksWide Department
has reviewed potential impacts of the development on street trees and provides
the below comments.
Referral response received on
23/02/2018 based on the original plans.
‘The tree on the naturestrip
is a significant Quercus palustrus, growing within an
established significant avenue. The tree is in good health and displays
a good structure. There should be no encroachments within Tree Protection Zone
(TPZ) of the trees above the 10% allowable in accordance with the AS 4970
(2009) Protection of Trees on Development Sites. Any encroachment will be
detrimental to the health and stability of the tree.
Any excavation undertaken outside
the TPZ should be undertaken by hand, hydro excavation or air spading and
supervised by Councils arborist. The tree should also be protected during
any proposed works by temporary fencing.
Removal of the trees would not be
supported by ParksWide as it is considered to be a large, significant specimen,
in good health and not meeting the criteria for removal under current Council
policy. It is requested that the existing crossover be utilised’.
Referral response received on
28/06/2018 amended plans:
‘The tree a Quercus
palustris is structurally sound. The tree has a diameter at breast (DBH) of 61
cm which result in a tree protection zone of 4.98 metres. Which the new
proposed crossover is proposed at distance of 5 metres for the tree which is
allowable under AS1970-2009, therefore, Council will support the new crossover.
Accordingly the standard condition
contained in the referral response dated 23/2/2018 in regard to tree protection
measures will form part of the permit conditions.
· Planning
Arborist
Council’s consulting arborist
has reviewed the applicants arborist report, the plans, and undertaken a sight
inspection and concurs that there are no trees on the site worthy of retention.
He recommends that undertaking adequate replanting as part of a landscape plan
is required to meet with the neighbourhood character and SLO9 landscape
objectives. The tree protection zone distances and measures will form part of
the permit conditions.
DISCUSSION
Planning Policy Framework and
Local Planning Policies
The planning policy framework at
Clauses 11 (Settlement) and 15 (Built Environment Heritage) encourage
consolidation of existing urban areas while respecting neighbourhood character,
and facilitate sustainable development that take full advantage of existing
settlement patterns through encouraging higher density development within
walking distance of shops, recreation facilities and public transport. The
planning policy also seeks to ensure housing stock matches changing demand by
widening housing choice; encourage the development of well-designed
medium-density housing that makes better use of existing infrastructure.
The site is in a location that has
access to public transport and services and is a good candidate for further
intensification of the site. In particular, the site is located within the
Principal Public Transport Network (PPTN) and walking distance (500m) to bus
routes 303, 270, 370, 273, 901 and Nunawading train station (800m). Therefore,
from a policy perspective, the development in the form of medium density
development would be consistent with the policies in Clauses 11 and 21.06 of
the Planning Policy Framework.
The local planning policies at
Clause 21.06 (Housing) and 22.03 (Residential Development) have identified the
subject site as being located in a Natural Change Area of the Garden Suburban
character area (GS12). The Natural Change Area is expected to make a moderate
contribution to increases in housing stock. Clause 22.04 (Tree Conservation)
outlines the importance of retaining significant trees within a development
where it is practical to do so, the minimum distances between the trees
and buildings/works and suggests design responses for hard surface areas close
to retained trees. As described below under ‘neighbourhood
character’ and ‘vegetation removal and landscaping’, it is
considered that the proposal generally meets the objectives of the local
planning policies, however, as will be explained later in this report, requires
changes to more appropriately respond to some of the defining characteristics of
the surrounding area.
Design and Built Form
Achieving a preferred character is
guided by Clause 21.05 (Environment), 22.03 (Residential Development, Standard
B1 and B31 of Clause 55 and the design response objectives contained in the City
of Whitehorse, Neighbourhood Character Study 2004 (the Study) Precinct
Guidelines. Under Clause 22.03, the site is located within Precinct 12, which
includes the following preferred character:
· The
area will retain its classic garden suburban characteristics of low set, pitched
roof dwellings set in spacious garden settings, with a backdrop of large native
and exotic trees.
· The
established pattern of regular front and setbacks from both side boundaries
will be maintained, allowing sufficient space for planting and growth of new
vegetation.
· Low
or open style front fences will provide a sense of openness along the
streetscape, and allow views into front gardens and lawn areas.
Standard B1 (Neighbourhood
character) and Standard B31 (Design Detail) of Clause 55 of the planning
scheme, also seek to ensure that a development and its design detailing
respects the existing neighbourhood character and contributes to a preferred
neighbourhood character.
The proposal responds to the design
and built form outcomes expected under the above planning provisions in the
following manner.
· The
front setback of between 6.5 metres and 7.1 metres meets the average of the
setbacks of the adjoining dwellings. The development provides a significant
setback compared to the 3 metres setback of the adjoining dwelling to the south
(39A Nicholson Street) and 5.1 metres setback of the adjoining dwelling to the
north (37 Nicholson Street).
· The
garage to dwelling 1 is recessed 600mm from the front façade of the
dwelling but falls short of the preferred one-metre recession (as
encouraged by the Precinct Guidelines). Given the level of articulation
achieved to the front façade, including staggered front wall, variation
in materials, upper level balcony and generously proportioned windows, the
variation to the Guideline is acceptable.
· It
is however acknowledged that 2 crossovers is not a consistent feature of this
part of Nicholson Street, yet, at the same time, is not reason alone to not
support the application. In this regard, a compromised position is to require
the garage for dwelling 1 to be converted to a single width garage, with a
tandem space. This would enable greater space between the garage wall and the
boundary, thus increasing the amount of landscaping opportunities, whilst also
providing a view line through the site. A commensurate reduction in the
width of the driveway would further reduce hard surface impacts from the
streetscape and offer more landscaping options to soften the built form.
Further to this, in order to further break any continuity of built-form,
the side gate between the garage 1 and north boundary should sit at least 1m
behind the front wall of the garage 1. These changes can be addressed through
permit conditions.
· In
terms of crossover numbers, two crossovers do not meet Standard B14 (Access),
however as detailed above, this in itself is not fatal to the application. When
balanced with the loss of one on-street car parking space, of which officers
consider to be of minimal consequence as there is no demonstrated demand for
on-street parking, and the ability to safely retain and protect the street
tree, the proposal is acceptable. ..
· The
ground levels are well setback from boundaries to ensure that the overall built
form outcome is respectful of the existing and preferred neighbourhood
character and limit the impact on the amenity of existing dwellings on the
adjoining land.
· The
overall height of the proposed development is 6.7 metres, which is
substantially less than the allowed height (11 metres) within General
Residential Zone. The upper floors are recessed to reduce their profile
to the street and sensitive areas of adjoining residential properties. This
level of recession generally provides an appropriate transition in height
having regard to the existing traditional development within the immediate
context. That said, the proposed separation (4 metres) between dwellings at
upper floor is inadequate to reduce visual impact resulting from the upper
floor built-form down the length of the site. To address this, the upper floor
separation between dwelling 2 and 3 will be required to be increased to 5.2
metres by deleting the WIR and bathroom to dwelling 2. In addition, as
discussed elsewhere in this report, it is recommended to increase the setback
between the upper floor of dwelling 1 and norther boundary to 5.7 metres by
deleting the retreat and balcony. These changes will serve two functions;
firstly, it will reduce the size of the upper floor spaces, making it more
commensurate with the ground floor proportions and those of surrounding
two-storey dwellings, and secondly, will increase the space between upper
floors thereby providing improved visual breaks between building forms. These
can be dealt through permit conditions.
· The
design is contemporary, with flat roofs (excluding garages) and application of
a variety of materials including face brick work, concrete render, timber
cladding and matrix panel. The level of articulation is assisted by modulated
forms with staggered setbacks, which provide visual interest and reduces the
perception of visual bulk. The architectural treatment of the front
façade with a balcony also reduces the visual profile when viewed from
the street, and which will be further highlighted by built form reductions
discussed above.
· The
areas of private open space are north facing and have the capacity to
accommodate a new canopy tree. .
· The
development achieves site coverage of 47% and permeability of 36%, noting
compliance with Standard B8 and B9 (as varied by the Schedule).
· The
development also achieves the garden area of 35.5%, which meets the requirement
of 35% under Clause 32.08-4.
· It
is noted that these proportions will change as a result of the amendments being
sought.
Vegetation removal and
landscaping
Clause 21.05 (Environment), Clause
22.03 (Residential development), Clause 22.04 (Tree Conservation) and Clause
42.03 (Significant Landscape Overlay, Schedule 9) identify trees as being an
integral aspect of an existing and preferred character.
The objectives of Clause 21.05-3
include the protection and enhancement of areas with special natural and
environmental significance for the future enjoyment of the community.
The Residential Development policy
at Clause 22.03 also includes objectives to ensure that new development
provides adequate vegetation and gardens consistent with the preferred
neighbourhood character.
The objectives of the Tree
Conservation policy at Clause 22.04 seek to assist in the management of the
City’s tree canopy by ensuring that new development minimises the loss of
significant trees and does not detract from the natural environment and
ecological systems, and to promote the regeneration of tall trees through the
provision of adequate open space and landscaping areas in new development.
The Statement of nature and key
elements of landscape under the SLO9 recognise:
· Trees
are significant to the landscape character of Whitehorse and the tree cover
simultaneously delivers multiple benefits to the community, including defining
neighbourhood character, providing visual amenity, reducing the urban heat
island effect in more urbanised areas, improving air quality and energy
efficiency, providing habitat for fauna, increasing the wellbeing of people and
liveability of neighbourhoods.
It is also noticed that
Council’s ParksWide Department has assessed the potential impacts of the
development on the street tree (Tree 1) and confirms that the development can
go ahead subject to establishing the appropriate Tree Protection Zone. The
department also provided measures to be implemented during the construction
period. It is therefore considered that the development will not adversely
impact on the street tree.
Council’s Planning Arborist
has also assessed the impacts of the trees (Tree 25, 26, 27, 28 and 29) located
on the adjoining property to the north. Whilst Tree 25 is an Australian
native tree, the other trees are exotic evergreen and deciduous trees. The
applicant’s arborist indicates that these trees have a ‘low’
retention value and provided tree protection zones of 4 metres for tree 25 and
2 metres for all other trees. Council’s Planning Arborist has recommended
these tree protection zones to form part of the permit condition. The
advertised plans demonstrate that the tree protection zones for trees 1 and 25
to 31 can be implemented and the encroachments into the tree protection zones
are less than 10% complying with Australian Standard AS4970-2009.
Trees numbered 2, 4 to 13 and 15 to
23 require a permit for removal. These trees are either exotic or weed
species and classified as having a low retention value. Council’s
consulting arborist confirms that there are no trees worthy of retention. The
trees to be removed will not detract the landscaping character of the area and
replacement planting proposed, subject to condition, will be an acceptable
outcome. The submitted landscape plan provides for three new trees within the
front setback area and one within each area of secluded private open
space. In addition to the new canopy trees, 70 new shrubs (with varying
heights of between 800mm and 3 metres) and 200 groundcovers are proposed,
providing a comprehensive response to the preferred garden character.
Accordingly, once the landscaping reaches its perpetuity, the dwellings will be
dominated by the vegetated surrounds and sit within the landscape.
The applicant has agreed to plant
two additional mid-canopy trees within the space between dwelling 3 dining and
kitchen wall and eastern boundary. However, the practicalities of achieving the
necessary tree envelopes are questioned under the current footprint in order to
ensure an unobstructed tree envelopes are set aside in accordance with the Tree
Conservation Policy.
The proposed changes to the ground
and upper floor footprints whilst achieving improved built form outcomes, will
serve the dual purpose of providing greater tree envelopes for long terms
viability of the proposed canopy trees. This can be addressed through permit
conditions.
Car parking
The purpose of Clause 52.06 is to
ensure the provision of an appropriate number of car parking spaces having
regard to the demand likely to be generated, the activities on the land and the
nature of the locality.
The standard parking space
requirement, according to Table 1 to Clause 52.06-5, is 1 space to each one or
two bedroom dwelling and 2 spaces to each three or more bedroom dwelling. The
provision of car parking spaces to each dwelling meets the requirements of this
clause as shown in the table below.
Car parking provision and
standard
|
Dwelling No
|
Bedrooms
|
Standard spaces
|
Provided spaces
|
Complies?
|
|
Dwelling 1
|
4
|
2
|
2
|
Yes
|
|
Dwelling 2
|
2
|
1
|
1
|
Yes
|
|
Dwelling 3
|
4
|
2
|
2
|
Yes
|
Amenity
The advertised plans show that
there are no walls proposed on any boundary, which meets the requirements of
Standard B18 and walls near side and rear boundaries meet the requirements of
Standard B17.
This proposal will not create any
unreasonable impacts upon the amenity of adjoining properties by way of
overlooking and overshadowing for the following reasons:
· Standard
B22 requires habitable room windows to be located and designed to minimise
direct views into the secluded private open space and habitable room windows of
an existing dwelling within a horizontal distance of 9 metres of the window,
with views measured within a 45 degree angle.
· The
proposed development has utilised upper level highlight windows with sill
height over 1.7 metres above finished floor level to satisfactorily screen
potential views into the secluded private open spaces and habitable room
windows of the existing dwellings to the north, south and east in accordance
with the requirement of Standard B22.
· The
potential overlooking from ground levels have been minimised by incorporating
lattice above existing boundary fences and new fences where necessary.
· The
shadow diagrams demonstrate that at the Equinox between 9 am and 3 pm, the
shadows cast by the proposed dwellings falls generally within the subject site.
As such, the proposed development will not cause unreasonable overshadowing of
secluded private open spaces and habitable room windows associated with the
adjoining dwellings.
It is also considered that the
proposal does not reduce daylight into existing habitable windows of the
dwelling on adjoining land. The proposed setbacks and recesses ensure adequate
solar access to existing north-facing windows of the dwellings at 39A Nicholson
Street, 2/15, 3/17 and 4/17 Tunstall Avenue. The advertised plans show that the
building will be set back (at the upper level) between 5.6 metres and 8.8
metres which is in excess of the setback prescribed in Standard B20 of Clause
55.04-4.
On the face of the plans, it
appears that all upper floor windows are either highlighted or screened with
obscure glazing to minimise overlooking. However the level of internal amenity
being created for the dwellings are acceptable as the most of the habitable
room windows are generally oriented to an obstructed space to natural light on
the north, east and west sides of the dwellings. At least one third of these
windows (the top tier) is fitted with clear glazing and or openable and has the
ability to capture direct natural light. The master bedroom of Dwelling 3 is
required to be screened and a new window to face west for improved internal
amenity.
Objectors’ concerns not
previously addressed
A response to the identified issues is discussed below.
· Lots
from Tunstall Avenue to Springfield Road are only allowed to have one
dwelling.
· There
is no restriction on title for the subject lot that prevents Council from
considering the development of more than one dwelling. The proposal constitutes
an over-development of the site.
It has been identified that the
site is situated in an area suitable for medium density development in a manner
with Planning Policy Framework and Local Planning Policies. The following
details with the development demonstrate that it does not represent an
overdevelopment of the site, as measured by the requisite elements of the
planning scheme:
- Site
coverage 47%
- Permeability
36%
- Garden
area 35.5%
- Setting
aside the required side and rear setbacks
- No
walls on boundaries
- Setting
aside area and dimensions required to accommodate 6 canopy trees
- Subject
to amendments as previously discussed the proposal complies with the relevant
objectives of the ResCode and the preferred Neighbourhood Character objectives
and decision guidelines of Garden Suburban 12.
· The
three dwellings will lower the quality of lifestyle, risking higher occupancy
turnover and periods of vacancy.
Occupancy is not a relevant planning
consideration, and the provision of smaller dwellings offers a diversity of
dwelling types as encouraged by the local planning policy framework and Clause
21.06 (Housing).
· Additional
driveways and lack of visitor parking increase traffic which will result in an
increased risk to children and reduced on-street parking. The area is under
pressure due to “rat-run” traffic.
The objectors raised a concern with
the development contributing towards increased traffic congestion and safety
impacts. The development provides the required level of car parking and
is not considered to provide for any unreasonable impacts. The provision of
visitor parking is not required for a development less than 5 dwellings.
Council’s Transport team
offered no objection to the proposal on parking and traffic grounds, and it is
not considered that the two additional dwellings will create an unreasonable
amount of additional traffic movements.
CONCLUSION
The proposal for construction of
three, two storey dwellings and associated tree removal is an acceptable
response to the applicable planning controls and policies, including the
Planning Policy Framework and Local Planning Policies, General Residential Zone
1, Significant Landscape Overlay Schedule 9 and Clause 55 ResCode.
The subject site is located proximity to public transport,
Whitehorse Civic Centre, Nunawading Homemaker Centre and a variety of shops and
the overall development will provide for increased dwelling density whilst
achieving a Garden Suburban Character outcome. Being one of the larger lots
(912 sqm) in the area, the site is able to accommodate three, two storey
dwellings without causing unacceptable amenity impacts to the streetscape and
adjoining dwellings. That said, any one of the issues raised and discussed are
not fatal to the proposal, however require changes to achieve an improved
outcome. The suite of amendments sought, will achieve improved amenity and
built form outcomes, whilst also achieving larger areas for landscaping and
canopy tree planting.
A total of 9 objections from adjoining and adjacent
properties were received as a result of public notice and all of the issues
raised have been discussed as required.
It is recommended that the
application be approved and a Notice of Decision to Grant a Permit be issued
subject to conditions.
Attachment
1 Advertised
Plans ⇨ 
Ordinary Council Meeting 19
November 2018
9.2 Infrastructure
9.2.1 Tender Evaluation
(Contract 30017) New Consultant Panel for the Provision of Architectural
Consultancy Services
SUMMARY
The purpose of this tender report is to amend the
previous report as submitted to Council on the 25th June 2018.There
are no proposed changes to the recommendations as adopted in the previous
report regarding the Architectural Consultants appointed to the Architectural
consultancy panel. The amendment relates to the financial table detailing the
expected expenditure over the three year contract period. In light of the
expanded Major Projects and Buildings program, and with the likely use of the
consultants by other departments, it is recommended that the approved
expenditure amount be amended accordingly.
Following a public tender process, a comprehensive
evaluation and assessment has been undertaken and eight Architectural
consultants are now recommended to be appointed to a preferred supplier panel.
|
RECOMMENDATION
That Council accept the tender and sign the formal
contract document for Contract 30017 for the Provision of Architectural
Consultancy Services received from:
1. Brazel
Haley Maggs Architects Pty Ltd of 67 Rose Street Essendon, VIC. 3040; (ABN:
33 056 162 068)
2. CCG
Architects Pty. Ltd. Suite 234, Level 3, 7-11 The Avenue, Hurstville NSW
2220; (ABN:39 157 777 065)
3. Centrum
Architects Pty Ltd of 376 Punt Road, South Yarra, VIC. 3141;(ABN:40 065 422
835)
4. Cohen
Leigh Architects Pty Ltd of Suite 1, Level 1, 5-13 Melrose Street,
Sandringham, VIC. 3191; (ABN: 83 106 604 648)
5. JMA
Architects Pty Ltd of 140 Gladstone Street, South Melbourne VIC.
3205; (ABN: 59 007 406 206)
6. Katz
Architecture Pty Ltd of 132 Cremorne Street, Cremorne VIC
3121;
(ABN: 92 101 078 415)
7. Mode
Design Corp Pty Ltd of Plaza Level, Mosaic, 826 Ann Street, Fortitude Valley,
QLD 4006; (ABN: 65 112 807 931)
8. Terence
Carey Architects Pty Ltd of First Floor, 84A Sydney Road, Brunswick VIC. 3056
(ABN: 53 005 090 826).
on the basis of tendered schedule of job cost
percentages and hourly rates, for a range of projects located throughout the
municipality for a three year contract at an estimated total contract sum of
$4,800,000 excluding GST.
|
BACKGROUND
Council owns a large number of
buildings which need to be refurbished and upgraded on a cyclic basis to ensure
they continue to provide the level of service expected by the community.
Funding for these projects is allocated annually from the Capital Works
Program.
The purpose of this tender report
is to appoint a panel of eight Architectural consultants to provide
architectural design and allied technical services for a range of planned
building refurbishment and upgrade projects located throughout the municipality.
The establishment of a panel of
architects is necessary to ensure the timely delivery of building capital works
projects and to enable Council to comply with the requirements of the State
Government's "best value" purchasing legislation.
It is planned to let a three year
Contract, with the option of a two year extension at Council's discretion.
DISCUSSION
Tenders were advertised in The Age
newspaper on Saturday 11th November 2017 and closed on the Monday 4th
December 2017. Twenty-two tenders were received.
The tenders were evaluated against
the following criteria:
· Financial
benefit to Council
· Quality
of work
· Range
of experience
· Methodology,
Quality Assurance and Project Delivery Methods
· Occupational
Health & Safety and Professional Standards
Following a comprehensive
evaluation of the tenders, eight architectural consultants were shortlisted to
be interviewed. Fee structures tendered by the 22 tenderers were assessed
against a sample range of small (up to $300,000), medium (up to $1,000,000) and
large (up to $3.5 million) scale projects, reflective of the types of building
projects routinely delivered by Council.
The tenders received from the
selected eight architectural consultants are considered to provide the best
value for money outcome for this Contract.
The tendered rates will be subject
to rise and fall (CPI) adjustments based on the Melbourne All-groups index
numbers at each anniversary date of the contract, including the optional
extension period, if exercised by Council.
Council will seek lump sum quotes
from panel members for each project and will manage the panel members to work
collaboratively with a team of other consultants and stakeholders nominated by
Council officers for a given project.
CONSULTATION
The directors of all the selected
five new architectural companies were interviewed and skill sets of all the
consultants were confirmed. Council Officers are aware of the quality of
the services provided by the selected three architectural companies that
currently exist on Council’s panel Architectural Consultancy Services.
FINANCIAL IMPLICATIONS
The financial assessment considered
the job cost percentages, nominated hourly rates and level of involvement by
each staff category within each tender submission. This enabled a comprehensive
range of project cost estimates to be determined for comparative evaluation
purposes.
Based on Council's forward five
year capital works program the estimated value of this contract for the initial
three year term of the contract is $4,800,000 excluding GST.
Funding for the above services
contract will be drawn annually from project budgets approved by Council as
part of the annual Capital budget process. Contract administration and project
financial management will be undertaken by the Major Projects and Buildings
Department.
FINANCIAL TABLE
|
|
Budget
|
Expenditure
|
|
Funds for this contract will be
drawn from a range of Capital Accounts allocated for Building projects, with
a total estimated cost of $60,000,000 over 3 years.
|
$4,800,000
|
|
|
|
|
|
|
Estimated expenditure 2018/19
|
|
$1,600,000
|
|
Estimated expenditure 2019/20
|
|
$1,600,000
|
|
Estimated expenditure 2020/21
|
|
$1,600,000
|
|
Total Estimated Expenditure ( ex
GST )
|
|
$4,800,000
|
Ordinary Council Meeting 19
November 2018
9.3 Human
Services
9.3.1 Renaming
Meeting Room 1, Box Hill Library to Bert Lewis Room
SUMMARY
Council
received a request to rename Meeting Room 1 at the Box Hill Library the
‘Lewis Room’ in honour of former chief librarian Mr. H.C. (Bert)
Lewis. Officers have assessed the request in line with relevant policies
which included a community consultation process. Following community
consultation it was determined that it would be more appropriate for the
meeting room to be named the “Bert Lewis Room”.
|
RECOMMENDATION
That Council approve the renaming of Meeting Room 1 at Box Hill Library
to the ‘Bert Lewis Room’.
|
background
In
November 2017, the Box Hill Historical Society requested Council’s
consideration to rename Meeting Room 1 at Box Hill Library to the ‘Lewis
Room’, in honour of former chief librarian Mr H.C. (Bert) Lewis.
In March
2018, Council endorsed Officers to seek community consultation consistent with
Council policy “Criteria and Procedures for Naming Council Facilities
after Individuals”. This process has now been undertaken.
DISCUSSION
Mr Lewis made an exceptional
contribution to the Whitehorse community. His contribution meets the required
provisions in Council’s naming policy and is particularly fitting given
his significant role in the history of the library. His significant
contributions to the local area include, 27 years as Chief Librarian at Box
Hill Library (1954-1981); Secretary of the Box Hill Council Centenary Committee
(1957); Founded the Australian collection at Box Hill Library (1959); Served on
the Executive of the Library Association and President (1961-62); Founder of
the Box Hill Historical Society (1963); Rotary Club Citizen of the Year (1965);
Promoted and oversaw the development of a new library on the current site
(1973); Co-founder of the Box Hill Rostrum Club, Founder of the Box Hill
Philatelic Society; Served for 23 years on the Box Hill Cemetery Trust;
Long-time member of the Box Hill Businessmen’s Club.
The
proposal to rename Meeting Room 1, the Lewis Room was advertised for 30 days
from 26/7/2018 until 24/8/2018 allowing the community an opportunity to
comment. A total of five submissions
were received. All submissions supported the room being renamed in honour of Mr
Lewis. Four of the submissions suggested ‘Bert’ should be
added to the title. The reason being that the addition of
‘Bert’ in the title more accurately acknowledges the individual
considering that ‘Lewis’ is a common surname and the individual was
warmly referred to as ‘Bert’.
Three
submissions also suggested that the room be renamed a ‘Theatrette’
in reference to the room’s former function as the library
theatrette. The recommendation was referred to Whitehorse Manningham
Libraries for comment. Library staff expressed concerns that that the
title ‘Theatrette’ did not accurately describe the rooms present
function as a meeting room.
Council
Officers proposed the ‘Bert Lewis Room’ to the Box Hill Historical Society, Whitehorse Manningham Libraries and the five individuals
who submitted comments. The Box Hill
Historical Society and Whitehorse Manningham
Libraries both supported the proposal. There was one response in favour
and no further comments received by the other four individuals.
CONSULTATION
Consistent
with Council policy the proposal to rename Meeting Room 1, the Lewis Room was
available for public consultation for a minimum of two weeks. The proposal was advertised for 30 days from 26/7/2018 until 24/8/2018 allowing
the community an opportunity to comment. The community was notified through:
- 2 x A3 posters being displayed at the Box Hill Library.
- Advertisement on Council’s consulting the community
webpage.
FINANCIAL
IMPLICATIONS
There are no further financial
implications for Council.
Whitehorse Manningham Libraries
have agreed to fund the cost of any signage required to rename Meeting Room 1,
the ‘Bert Lewis Room’.
POLICY IMPLICATIONS
The naming of the meeting room
complies with the guidelines of Council’s naming policy.
The Geographic Place Names Act (1998)
does not apply to the naming of a room within a Council building.
Ordinary Council Meeting 19
November 2018
9.4 Corporate
9.4.1 Quarterly
Report July - September 2018
ATTACHMENT
SUMMARY
The purpose of this report is to brief the
Council on the performance against the Council Plan 2017-21 and the Annual
Budget 2018/19 for the quarter ended 30 September 2018.
|
RECOMMENDATION
That the Council notes
the Quarterly Performance Report for the quarter ended 30 September 2018.
|
background
The Quarterly
Performance Report for the quarter ended 30 September 2018 provides a detailed
report of performance against the major initiatives and initiatives identified
in the Annual Budget 2018/19. These major initiatives and initiatives
contribute to the achievement of the Council Plan 2017-21. Therefore,
the Quarterly Performance Report reviews Council’s performance against
the Council Plan and the Annual Plan, pursuant to sections
131(3)(a)(ii) and 138 of the Local Government Act 1989.
The financial section of the Quarterly
Performance Report has been prepared on an accruals basis to ensure accurate
matching of income and expenditure, both operating and capital, for the
year-to-date ended 30 September 2018. Furthermore, the financial section is
prepared on the basis of year-to-date, year-end projection, cash and key
balance sheet items, and analysing trends against budget.
DISCUSSION
Performance against Council Plan
The Annual Plan,
which is a part of the Annual Budget 2018/19, identifies 23 major
initiatives and initiatives which contribute to the achievement of the
strategic directions and goals (strategic objectives) of the Council Plan
2017-21. Of the 23 major initiatives and initiatives in the Annual
Budget 2018/19, 20 are on track, 2 are below target, and 1 has been
deferred.
Highlights for the
quarter included:
· Digital Transformation Strategy – The Digital Producer role
was filled, a website development partner appointed, and the Council’s
corporate Facebook page was launched, providing another channel for interaction
with the community.
· Nunawading Community Hub Development – Council appointed
Ireland Brown Constructions as the builder for the Nunawading Community Hub in
September 2018. Construction is due to start in November 2018 with
completion expected in early 2020
· Review of Waste Management Strategy - A draft new Waste Management
Strategy was adopted by Council in September, setting the direction for
Council's waste and recycling services for the next 7 to 10 years.
· Live streaming of Council and Committee meetings - hardware was
installed and a corporate policy developed, to be considered by Council at its
15 October 2018 Council Meeting.
· Koonung Creek Boardwalk – The Boardwalk has been completed
providing a widened viewing deck and bench seating to enjoy the view.
Performance against Annual Budget
The full year forecast has been
reviewed and a $64.74m surplus is expected for the year, which is $631k
favourable to budget. Excluding the $34.84m gain from the sale of 517-521
Station Street, Box Hill, Council has forecast a $29.90m surplus for 2018/19.
Settlement of the sale of 517-521
Station Street, Box Hill ($34.84m profit on sale) was budgeted to occur on 30
September but actually settled on 8 October 2018. As a result, the year to date
financial result at 30 September was $34.08m lower than budget, primarily
reflecting this slight timing difference.
As at 30 September 2018, actual
capital YTD expenditure was $3.39m, which is slightly lower than the YTD budget
of $4.04m.
Attachment
1 Quarterly
Performance Report - Q1 July - Sept 2018 ⇨
Ordinary Council Meeting 19
November 2018
9.4.2 Intention
to Lease Land at 653-661 Elgar Road, Mont Albert North
FILE NUMBER: SF08/271
SUMMARY
Council resolved on 17 September
2018 to commence the statutory procedures under Section 190 and Section 223 of
the Local Government Act 1989 to lease part of the
Council owned land known as Elgar Park located at 653-661 Elgar Road, Mont
Albert North to United Energy Distribution Pty Ltd for use as an electricity
substation.
A public notice of
Council’s proposal was placed in The Age on Saturday 22 September 2018
and displayed for twenty eight (28) days on Council’s Website. No submissions
regarding the proposed lease have been received.
|
RECOMMENDATION
That Council:
1. Having completed the public notice process in
accordance with Sections 190 and 223 of the Local Government Act 1989 and
having received no submissions, resolve to grant a lease over part of the
Council owned land known as Elgar Park
located at 653-661 Elgar Road, Mont Albert North to United Energy Distribution Pty Ltd for a total lease term of
fifty (50) years, with a nominal annual rental of one dollar ($1) if
demanded, and with a proposed commencement date of 1 December 2018.
2. Authorise the Manager of Property & Rates to sign the lease.
|
background
In 2016, Council commenced design
for the refurbishment and extension of the existing North Pavilion and in March
2017 construction commenced with completion in October 2017. During the
consultation phase for the North Pavilion, it became evident that the existing
substation located next to the South Pavilion was no longer compliant and its
existing location also restricted the redevelopment of the South Pavilion.
Consequently a decision was made to
relocate the substation to the eastern title boundary of Elgar Park (the Elgar
Road boundary) north of the main entrance to Elgar Park.
United Energy is the power
authority in the Mont Albert North area and is the proposed lessee. The
proposed lease also grants a licence over a small section of Council owned land
between the substation location and the eastern title boundary, this easement
via licence is required to enable network connectivity through the substation.
A public notice
advertising Council’s intention to lease land was displayed in The Age
newspaper on Saturday 22 September 2018, the advertising of the public notice
was undertaken in accordance with Section 190 of the Local Government Act
1989.
The same public
notice was displayed on Council’s website in accordance with Section 82A
of the Local Government Act 1989.
No submissions regarding the proposed
lease were made to Council by the submissions closing date of Monday 22 October
2018.
DISCUSSION
Statutory Process:
Section 190 of the Local Government
Act 1989 (the LGA) restricts the powers of all Victorian councils to lease
land.
Section 190 states the following:
“Restriction on power to
lease land:
1) A
Council's power to lease any land to any person is limited to leases for a term
of 50 years or less.
2) Subject
to any other Act, if a Council leases any land to any person subject to any
exceptions, reservations, covenants and conditions, it must comply with this
section.
3) If
the lease is to be-
a) For
1 year or more and-
i. The
rent for any period of the lease is $50 000 or more a year; or
ii. The
current market rental value of the land is $50 000 or more a year; or
b) For
10 years or more; or
c) A
building or improving lease-the Council must at least 4 weeks before the lease
is made publish a public notice of the proposed lease.
4) A
person has a right to make a submission under section 223 on the proposed
lease.”
Given that the proposed lease term
is to be fifty (50) years, Council is required to comply with Section 190 of
the LGA and publish a public notice and hear submissions in accordance with
Section 223 of the LGA.
The public notice
was advertised on 22 September 2018 and advised the community of
Council’s intention to lease the land with the following key terms:
Tenant: United
Energy Distribution Pty Ltd
Land Area: 41
square metres
Proposed Use: Electricity
substation
Title
Description: Part
Volume 11532 Folio 134 and part Volume 11320 Folio 036
Length
of Agreement: Fifty (50) years
Rental:
One
Dollar ($1) plus GST per annum if demanded
CONSULTATION
The public
consultation timetable for the proposed lease was as follows:
Statutory
advertisements (Public Notice): The Age Saturday 22
September 2018
Closing date for
submissions Monday
22 October 2018
Meeting to hear
any submissions Monday
12 November 2018
No public
submissions were received.
FINANCIAL
IMPLICATIONS
Even though the proposed substation will distribute
electricity in the wider Mont Albert North area, it is being constructed at
Council’s request, meaning that Council is the primary beneficiary of the
substation.
Consequently, it is deemed appropriate that the rent payable
under lease, for the duration of the lease term, is a nominal rent of one
dollar ($1) per annum, if demanded.
All expenses associated with the lease and the statutory
process will be borne by the Property & Rates 2018/19 recurrent budget and
these expenses are estimated to be approximately $10,000 + GST.
POLICY IMPLICATIONS
The granting of this lease is
undertaken in accordance with Council’s “Property Leasing and
Licence Policy”
Ordinary Council Meeting 19
November 2018
9.4.3 Supplementary
Valuation Quarterly Report - 1 July 2018 to 30 September 2018
FILE NUMBER: SF16/746#03
SUMMARY
This report presents
supplementary valuations undertaken and recommends adjustment of rate records.
The supplementary valuations have been carried out on properties in accordance
with Section 13DF of the Valuation of Land Act 1960.
|
RECOMMENDATION
That Council:
1. Note and
accept the supplementary valuations undertaken during the period commencing 1
July 2018 to 30 September 2018.
2. Authorise the rate records to be adjusted to take account of the
supplementary valuations returned.
|
background
This report
relates to supplementary valuations undertaken by Council in accordance with
the Valuation of Land Act 1960 for the period from 1 July 2018 to 30
September 2018.
DISCUSSION
Supplementary
valuations are conducted regularly throughout the financial year to maintain
the equity and accuracy of Council’s rating valuation base.
Supplementary
valuations are primarily due to construction, subdivision and/or planning
activities.
The supplementary
valuations undertaken are summarized in Table #1 below.
Table # 1: Supplementary
Valuations completed between: 1 July 2018 and 30 September 2018
|
Supplementary Valuation Reference
|
Number of Assessments
|
SITE VALUE
|
C.I.V.
|
N.A.V.
|
|
July 2018
|
1,539
|
$897,889,400
|
$1,527,866,000
|
$84,535,150
|
|
September 2018
|
482
|
$205,588,000
|
$ 381,129,000
|
$20,460,400
|
|
Supplementary Valuations Total
|
2,021
|
$1,103,477,400
|
$1,908,995,000
|
$104,995,550
|
CONSULTATION
The legislative
requirement for Council to complete supplementary valuations is contained
within the Valuation of Land Act 1960. All supplementary
valuations contained in this report have been undertaken in accordance with the
2018 Valuation Best Practice Specifications Guidelines.
FINANCIAL
IMPLICATIONS
The total change
to the Capital Improved Value (CIV) caused by the supplementary valuations
undertaken is an increase of $513,335,000.
This change in CIV
has generated approximately $714,940 of supplementary rate income.
A summary of
Council’s valuation totals for all rateable properties and non-rateable
properties is set out below in Table #2, Table #3 and Table #4.
Table #2: Valuation
totals as at 1 July 2018
|
BREAKDOWN
|
Number of assessments
|
SITE VALUE
|
C.I.V.
|
N.A.V.
|
|
Rateable
|
73,431
|
$59,669,594,000
|
$77,928,466,000
|
$ 3,990,089,515
|
|
Non Rateable
|
1,074
|
$3,924,740,000
|
$4,292,379,000
|
$233,649,945
|
|
Municipal Total
|
74,505
|
$63,594,334,000
|
$82,220,845,000
|
$4,223,739,460
|
Table#3 Change
to valuation totals due to supplementary valuations between: I July 2018 to 30
September 2018
|
Supplementary Valuations
|
Number of assessments subject to
Supplementary Valuation
|
Change to Site
Value
|
Change to CIV
|
Change to NAV
|
|
July 2018
|
1,539
|
$23,782,500
|
$371,751,000
|
$18,479,850
|
|
September 2018
|
482
|
$ 222,000
|
$141,584,000
|
$ 7,434,900
|
|
Total Change
|
2,021
|
$24,004,500
|
$513,335,000
|
$25,914,750
|
Table #4: Valuation
totals as at 30 September 2018
|
NEW BREAKDOWN
|
Number of assessments
|
SITE VALUE
|
C.I.V.
|
N.A.V.
|
|
New Rateable
|
74,115
|
$59,691,673,500
|
$78,439,621,000
|
$4,015,901,415
|
|
New Non Rateable
|
1,078
|
$3,926,665,000
|
$4,294,559,000
|
$233,752,795
|
|
New Municipal Total
|
75,193
|
$63,618,338,500
|
$82,734,180,000
|
$4,249,654,210
|
NB:
Supplementary valuations on non-rateable properties are recorded on
Council’s rating system and their totals are included in the
supplementary valuation reports. This is because non-rateable properties
may incur a Fire Service Property Levy in accordance with the Fire Services
Property Levy Act 2012.
POLICY IMPLICATIONS
The Valuations have been undertaken
in accordance with the legislative requirements of the Valuation of Land Act
1960.
Ordinary Council Meeting 19
November 2018
9.4.4 Naming
of Unnamed Laneway adjacent to Tassell's Park Box Hill North
SUMMARY
Council has received a request from a
resident to name a currently unnamed laneway which runs off Woodhouse Grove Box
Hill North, adjacent to Tassell’s Park. The property at 119
Woodhouse Grove was subdivided and a townhouse built at the rear of the
original house. The townhouse is addressed as 119A Woodhouse Grove
however the townhouse fronts the unnamed lane with vehicular access to the
property also from the laneway. It is recommended Council assign the name
Tassells Lane to the currently unnamed lane.
|
RECOMMENDATION
That:
1 Council
assigns the name Tassells Lane to the currently unnamed laneway which runs
off Woodhouse Grove Box Hill North, adjacent to Tassell’s Park.
2 The
Registrar of Geographic Names be advised of Council’s Resolution.
3 Adjoining
property owners be advised accordingly once advice has been received from the
office of the Registrar of Geographic Names and laneway name has been
formally gazetted.
4 Appropriate
street signage be erected once advice has been received from the Office of
the Registrar of Geographic Names that the laneway name has been formally
gazetted.
|
background
Council has received a request from a
resident of Woodhouse Grove Box Hill North to name a currently unnamed laneway
which runs off Woodhouse Grove Box Hill North and along the west side of
Tassell’s Park. The resident has suggested Tassells Lane due to the
close proximity to Tassell’s Park.
The property at 119 Woodhouse Grove Box Hill
North was subdivided and a townhouse built at the rear of the original
house. The townhouse was assigned the property address 119A Woodhouse
Grove; however the townhouse fronts the unnamed lane with vehicular access to
the property from the lane as well.
The lane is located on the west border of
Tassell’s Park. It is recommended that the lane be named for
practical and safety reasons. Due to the proximity of the lane to Tassell’s
Park, it is recommended the lane be named Tassells Lane. (Note the use of
apostrophes is not permitted in street naming).
DISCUSSION
Schedule 10 (5) of the Local Government Act 1989
provides that Council may approve, assign or change the name of a road and in
exercising that power must act in accordance with the Guidelines in force for
the time being under the Geographic Place Names Act 1998 and must advise the
Registrar under that Act of the action taken. The Naming Rules for
places in Victoria, Statutory Requirements for Naming Roads, Features and
Localities (Naming Rules) provide that Council in naming a road consider,
amongst other things, the following:
- Ensuring public
safety;
- Recognising the
public interest;
- Linking the
name to the place;
- Ensuring names
are not duplicated;
- Names must not
be discriminatory;
- Using
commemorative names
- Recognition and
use of Aboriginal languages;
- Names should be
easy to pronounce, spell and write;
- Duplication of names (not allowed within localities, or
within a five kilometre radius);
CONSULTATION
· Council
officers contacted the DELWP, specifically the Office of Geographic Names (OGN)
in relation to required process and also the eligibility and suitability of the
name Tassells. OGN provided confirmation around the required process, advised
it is appropriate for the laneway to be named and the property to be addressed
to the road that the property fronts and which provides access to the property,
OGN also advised that there is clearly a link to place with the name Tassells.
· Officers
confirmed with Council’s Property and Rates Department that once the lane
has been assigned a name, the property facing Tassells Park can be assigned a
new property address from its frontage. No other current properties will
be affected by the naming of the lane.
Formal Consultation Process
As required by the Naming Rules,
prior to seeking approval of the naming proposal from the Office of the
Registrar of Geographic Names, Council must undertake a formal community
consultation process:
· Council
staff wrote to owners of properties abutting the laneway;
· An
advertisement was placed in the Whitehorse Leader on 24 September 2018 and on
Council’s website, inviting comments from members of the community on the
naming proposal;
· The
consultation period closed at 5pm on Wednesday 24 October 2018. At the
close of the consultation:
o Correspondence
supporting Tassells Lane was received, and
o One objection to the
naming proposal was received, the objection also suggested an alternative
naming proposal.
· The
alternative naming proposal is Woods Lane, unfortunately the name does not
comply with the principles of the Naming Rules. In particular Naming
Principle D Ensuring Names Are Not Duplicated – due to the fact that any
road name that uses the word ‘Wood’ in it would be regarded as a
duplication and non-compliant with the mandatory naming rules.
FINANCIAL
IMPLICATIONS
Approximately $400 for street
signage and advertising.
Ordinary Council Meeting 19
November 2018
9.4.5 Appointment
of Authorised Officer under the Planning and Environment Act 1987
SUMMARY
The purpose of this report is to recommend
that Council resolve to appoint the named officer as an Authorised Officer
under the Planning and Environment Act 1987 and approve the execution of the
Instrument of Appointment.
|
RECOMMENDATION
That Council resolve to appoint Anne North as an
Authorised Officer pursuant to the Planning and Environment Act 1987 and that
the Council Common Seal be affixed to the Instrument of Appointment (provided
as Appendix 1).
|
background
Part 6 of the Planning and Environment Act 1987 (“the
Act”) provides for the enforcement of planning schemes, planning permits
and agreements entered in accordance with Section 173 of the Act.
Investigative powers are vested in individuals appointed as
“Authorised Officers”, such as the power to enter land, apply for
an enforcement order, and file a charge and summons.
As Section 188(2) of the Act, prohibits authorisations being
made under delegation, it is up to Council to directly appoint persons as
“Authorised Officers” for the purpose of enforcing the Planning and
Environment Act 1987.
DISCUSSION
The attached Instrument of
Appointment has been prepared following advice received from Council’s
solicitors Maddocks and is similar to that used by many Victorian Councils.
The Instrument of Appointment will
come into force once Council’s Common Seal is affixed to the document.
CONSULTATION
Consultation with the General Manager City Development and
the Manager Planning and Building has been undertaken in the preparation of
this report.
FINANCIAL
IMPLICATIONS
There are no financial implications rising from the
preparation of this report.
POLICY IMPLICATIONS
There are no policy implications
arising from the preparation of this report.
APPENDIX 1
Instrument of Appointment and Authorisation
(Planning and Environment Act 1987)
In this instrument "officer" means -
Anne
North
By this instrument of
appointment and authorisation Whitehorse City Council -
1. under
section 147(4) of the Planning and Environment Act 1987 - appoints the
officer to be an authorised officer for the purposes of the Planning and
Environment Act 1987 and the regulations made under that Act; and
2. under
section 232 of the Local Government Act 1989 authorises the officer
generally to institute proceedings for offences against the Acts and
regulations described in this instrument.
It is declared that this
instrument -
(a) comes into force
immediately upon its execution;
(b) remains
in force until varied or revoked.
This instrument is authorised by a resolution of the Whitehorse
City Council on 19 November
2018.
THE COMMON SEAL OF THE )
WHITEHORSE CITY COUNCIL )
was hereunto affixed
this day of )
November 2018 in the presence
of: )
__________________________
Councillor
__________________________
Chief Executive Officer
Date:
/ /
Ordinary Council Meeting 19
November 2018
9.4.6 Meeting
Cycle January to December 2019
SUMMARY
This
report is to set meeting dates for the period January to December 2019.
It is recommended that Council adopt the 2019 Meeting Cycle which provides for
meetings to take place on Monday nights.
|
RECOMMENDATION
That:
1. Council receive and note the report and adopt
the Meeting Cycle for the period January to December 2019 as detailed in
Appendix A to this report.
2. All Meetings of the Council and Special
Committee of Council will commence at 7.00pm in the Council Chamber, Civic
Centre, 379 Whitehorse Road, Nunawading.
3. Public notice of Council’s meeting schedule be given as
required by Section 89 (4) of the Local Government Act 1989. 89 (4) of the
Local Government Act 1989.
|
background
This report is to set meeting dates for the period January
to December 2019 as listed in Appendix A to this report.
· Meetings
will take place on Monday nights, where Monday is a public holiday the meeting
will take place on the Tuesday night immediately following.
· Special
Committee of Council meetings are held in the Council Chamber, 379 Whitehorse
Road Nunawading and commence at 7.00pm. Special Committee meetings will
be held February to December on the second Monday of the month. The
exception being the December Special Committee meeting which will be held on
the first Monday of the month, Monday 2 December.
· Ordinary
Council Meetings are held in the Council Chamber, 379 Whitehorse Road,
Nunawading and commence at 7.00pm. Ordinary Council meetings to be held
as follows:
o January Council meeting
will be held on Tuesday 29 January.
o The Special (Statutory)
Council Meeting – Election of the Mayor will be held on Monday 28 October
o The December Council
meeting will be held on Monday 9 December.
· As
a result of Council's resolution to live stream and archive all Council and
Special Committee of Council meetings, recording equipment has been installed
in the Nunawading Council Chamber. It is recommended that all public
meetings, inclusive of the January Ordinary Council Meeting normally held at
the Box Hill Town Hall, are held in the Council Chamber, 379 Whitehorse Road
Nunawading, as there is no audio or video recording equipment in the Box Hill
Council Chamber.
· All
meetings will be conducted in accordance with the Charters and Council’s
Meeting Procedure and Common Seal Local Law 2013.
CONSULTATION
Councillors have reviewed and considered the meeting cycle.
FINANCIAL IMPLICATIONS
There are no financial implications associated with this
report.
POLICY IMPLICATIONS
There are no policy implications associated with this
report.
WHITEHORSE CITY
COUNCIL - MEETING CYCLE 2019
|
January
|
|
Ordinary Council Meeting
|
29 (Tues)
|
|
February
|
|
Special Committee
Ordinary Council Meeting
|
11
25
|
|
March
|
|
Special Committee
|
12 (Tues)
|
|
Ordinary Council Meeting
|
18
|
|
April
|
|
Special Committee
|
8
|
|
Ordinary Council Meeting
|
15
|
|
May
|
|
Special Committee
|
13
|
|
Ordinary Council Meeting
|
27
|
|
June
|
|
Special Committee
|
11 (Tues)
|
|
Ordinary Council Meeting
|
24
|
|
July
|
|
|
Special Committee
|
8
|
|
Ordinary Council Meeting
|
15
|
|
August
|
|
|
Special Committee
|
12
|
|
Ordinary Council Meeting
|
26
|
|
September
|
|
|
Special Committee
|
9
|
|
Ordinary Council Meeting
|
16
|
|
October
|
|
|
Special Committee
|
14
|
|
Ordinary Council Meeting
|
21
|
|
Special (Statutory) Council Meeting –Election
of the Mayor
|
28
|
|
November
|
|
|
Special Committee
|
11
|
|
Ordinary Council Meeting
|
25
|
|
December
|
|
|
Special Committee
|
2
|
|
Ordinary Council Meeting
|
9
|
· Additional meetings may be called as required and will
be advertised in local newspapers when possible and/or by notice on the public
noticeboards at Civic Offices.
· All meetings to be held in the Council Chamber, Civic Centre,
379 Whitehorse Rd, Nunawading
· Meetings commence at 7.00pm unless otherwise
advised. All meetings open to the public, unless Council resolves to
close the meeting to the public to consider an item ‘in camera’.
Meetings subject to change as necessary, changes to the meeting cycle will be
advised by public notice as appropriate.
Ordinary Council Meeting 19
November 2018
9.4.7 Councillor
Appointments to Organisations and Community Bodies
FILE NUMBER: SF09/28
SUMMARY
Council may to appoint
Councillor representatives to various committees, organisations and community
bodies in November/December of each year. The current list is detailed in
Appendix A to this report.
|
RECOMMENDATION
That Council appoint
Councillor representatives to the committees, organisations and community
bodies detailed in Appendix A.
|
background
Councillor Representative
appointments to various committees, organisations and community bodies are made
by Council each year during November/December, as well as other times
throughout the year as required, when new committees or groups are established.
DISCUSSION
It is suggested Council consider
and resolve appointments to these groups as detailed in Appendix A below.
APPENDIX A: Councillor
Representative Appointments to the Following Bodies
(For
the Period 19 November 2018 to 18 November 2019)
|
NO.
|
BODY
|
COUNCILLOR NOMINATION 2018/2019
|
|
1
|
Local Government’s Waste Management Forum to support the
Metropolitan Waste Management Group
(One Councillor and one substitute Councillor)
|
Cr. Bill Bennett
Substitute: Cr. Andrew Munroe
|
|
2
|
Municipal Association of Victoria
(One Councillor and one substitute
Councillor)
|
Cr.
Substitute:
|
|
3
|
Whitehorse Business Group
(Two Councillors)
|
Cr.
Cr.
|
|
4
|
Whitehorse Manningham Regional Library Corp.
(Two Councillors)
|
Cr.
Cr.
|
|
5
|
Victorian Local Governance Association
(One Councillor and one substitute Councillor)
|
Cr. Andrew Munroe
Substitute Cr. Sharon Ellis
|
|
6
|
Eastern Region Affordable Housing Alliance
(One Councillor)
|
Cr. Sharon Ellis
|
|
7
|
Eastern Alliance for Greenhouse Action (EAGA) Executive Committee
(One Councillor)
|
Cr. Tina Liu
|
TRANSPORT
GROUP OF COMMITTEES
|
NO.
|
BODY
|
COUNCILLOR NOMINATION 2018/2019
|
|
8
|
Eastern Transport
Coalition
(One
Councillor)
|
Cr. Tina Liu
|
|
9
|
Metropolitan
Transport Forum
(One
Councillor)
|
Cr. Andrew Munroe
|
INTERNAL
COMMITTEES
|
NO
|
BODY
|
COUNCILLOR NOMINATION 2018/2019
|
|
10
|
Advisory Committee for the review of the Chief Executive
Officer’s development
(Mayor, Immediate Past Mayor and two Councillors)
|
(Mayor of the day) Cr. Bennett
Cr. Davenport
Cr.
Cr.
|
|
11
|
Audit Advisory
Committee
(Two
Councillors)
|
Cr. Denise Massoud
Cr. Ben Stennett
|
|
12
|
Heritage Steering
Committee
(Two
Councillors)
|
Cr.
Cr.
|
|
13
|
Visual Arts
Committee
(Two
Councillors)
|
Cr.
Cr.
|
|
14
|
Whitehorse Disability Advisory Committee
(One Councillor
as Chair)
|
Cr. Denise Massoud
|
|
15
|
Whitehorse Reconciliation Policy & Action Plan Advisory
Committee
(One Councillor
as Chair)
|
Cr. Ben Stennett
|
|
16
|
Domestic Animal Management Plan Advisory Committee
(Two Councillors)
|
Cr.
Cr.
|
|
17
|
Major Projects Councillor Reference Group
(All Councillors)
|
All Councillors
|
|
18
|
Eastern Region Group
(The Mayor, One Councillor & CEO)
|
(Mayor of the Day) Cr. Bennett
Cr.
|
|
19
|
Built Environment Awards
(The Mayor and two Councillors with judging to
take place April 2018)
|
(Mayor of the day) Cr. Bennett
Cr.
Cr.
|
Ordinary Council Meeting 19
November 2018
9.4.8 Delegated
Decisions September 2018
SUMMARY
The following activity was undertaken by officers under
delegated authority during September 2018.
|
RECOMMENDATION
That the report of decisions made by officers under
Instruments of Delegation for the month of September 2018 be noted.
|
|
DELEGATION
|
FUNCTION
|
Number for September 2017
|
Number for September 2018
|
|
Planning and Environment Act
1987
|
Delegated Decisions
|
101
|
118
|
|
Strategic Planning Decisions
|
Nil
|
Nil
|
|
Telecommunications Act 1997
|
|
Nil
|
Nil
|
|
Subdivision Act 1988
|
|
18
|
17
|
|
Gaming Control Act 1991
|
|
Nil
|
Nil
|
|
Building Act 1993
|
Dispensations & Applications to
Building Control Commission
|
57
|
58
|
|
Liquor Control Reform Act 1998
|
Objections and Prosecutions
|
1
|
1
|
|
Food Act 1984
|
Food Act Orders
|
1
|
4
|
|
Public Health & Wellbeing
Act 2008
|
Improvement /
Prohibition Notices
|
3
|
4
|
|
Local Government Act 1989
|
Temporary Road Closures
|
3
|
6
|
|
Other Delegations
|
CEO Signed Contracts between $150,000 - $500,000
|
1
|
3
|
|
Property Sales and Leases
|
4
|
6
|
|
Documents to which Council seal affixed
|
Nil
|
1
|
|
Vendor Payments
|
977
|
1209
|
|
Parking Amendments
|
8
|
4
|
|
Parking Infringements written off (not
able to be collected)
|
212
|
190
|
DELEGATED DECISIONS MADE ON PLANNING APPLICATIONS SEPTEMBER
2018
All decisions are the subject of conditions which may in
some circumstances alter the use of development approved, or specific grounds
of refusal is an application is not supported.
|
Appl No.
|
Date
|
Decision
|
Street Address
|
Ward
|
Proposed Use or Development
|
Application Type
|
|
WH/2018/533
|
07.09.18
|
Application Lapsed
|
12 Elva Court
Mitcham Vic 3132
|
Springfield
|
Construction of a single storey dwelling to rear of
existing dwelling Buildings and works in the Significant Landscape Overlay
|
Multiple Dwellings
|
|
WH/2018/591
|
12.09.18
|
Application Lapsed
|
349 Whitehorse Road Nunawading Vic 3131
|
Springfield
|
removal of one tree from car park due to roots
causing damage to car park area
|
Special Landscape Area
|
|
WH/2018/840
|
20.09.18
|
Application Lapsed
|
29b Redland Drive Mitcham Vic 3132
|
Springfield
|
Construction of Carport
|
Industrial
|
|
WH/1986/803277/A
|
17.09.18
|
Delegate Approval - S72 Amendment
|
1 Woodleigh Crescent Vermont South Vic 3133
|
Morack
|
Amendment to permit conditions
|
Permit Amendment
|
|
WH/2003/13990/E
|
06.09.18
|
Delegate Approval - S72 Amendment
|
1/880 Canterbury Road Box Hill South Vic 3128
|
Riversdale
|
Development of the land for a three storey building
in association with the use of a shop, displaying of advertising signs and alterations
to a Road Zone Category 1
|
Permit Amendment
|
|
|
|
|
|
|
|
|
|
WH/2012/842/B
|
27.09.18
|
Delegate Approval - S72 Amendment
|
434-438 Whitehorse Road Nunawading Vic 3131
|
Springfield
|
Amendment to endorsed plan to permit WH/2012/842
comprising a redesign of the internal and external layout of the development
including a reduction in gross floor area, reduction in maximum building
height, amendment to building design and style and removal of a crossover
|
Permit Amendment
|
|
WH/2014/108/A
|
27.09.18
|
Delegate Approval - S72 Amendment
|
76 Winfield Road Balwyn North Vic 3104
|
Elgar
|
Amendment to plans for construction of seven
dwellings comprising three triple storey and four double storey dwellings and
tree removal
|
Permit Amendment
|
|
WH/2015/370/A
|
06.09.18
|
Delegate Approval - S72 Amendment
|
173-175 Whitehorse Road Blackburn Vic 3130
|
Central
|
Use of the land for dwellings and buildings and works
to construct a five storey building with basement car parking comprising two
offices, a cafe and 43 apartments, and alterations to access to a road in a
Road Zone, Category 1
|
Permit Amendment
|
|
WH/2015/787/B
|
26.09.18
|
Delegate Approval - S72 Amendment
|
88 Whitehorse Road Blackburn Vic 3130
|
Central
|
Buildings and works for the demolition and
reconstruction of an outbuilding
|
Permit Amendment
|
|
|
|
|
|
|
|
|
|
WH/2016/13/A
|
26.09.18
|
Delegate Approval - S72 Amendment
|
14 Stanley Grove Blackburn Vic 3130
|
Central
|
Buildings and works for the Construction of three
double storey dwellings and associated vegetation removal
|
Permit Amendment
|
|
WH/2016/489/A
|
21.09.18
|
Delegate Approval - S72 Amendment
|
315-319 Burwood Highway Burwood East Vic 3151
|
Morack
|
Buildings and works for the construction of a six (6)
storey building and use of land for retail and serviced apartment
|
Permit Amendment
|
|
WH/2016/68/A
|
10.09.18
|
Delegate Approval - S72 Amendment
|
820-824 Whitehorse Road Box Hill Vic 3128
|
Elgar
|
Use of land for accommodation, buildings and works
for the construction of a multi-storey building comprising up to 280
dwellings, with basement car parking and a reduction in car parking
requirements
|
Permit Amendment
|
|
WH/2016/730/B
|
26.09.18
|
Delegate Approval - S72 Amendment
|
8 Lawford Street Box Hill North Vic 3129
|
Elgar
|
Construction of two double storey dwellings and
associated Vegetation Removal
|
Permit Amendment
|
|
WH/2017/394/B
|
25.09.18
|
Delegate Approval - S72 Amendment
|
5 Arna Street Blackburn Vic 3130
|
Central
|
Construction of a single storey dwelling and removal
of vegetation
|
Permit Amendment
|
|
WH/2009/293/A
|
24.09.18
|
Delegate NOD Issued
|
103 Weeden Drive Vermont South Vic 3133
|
Morack
|
Construction of a new double storey dwelling to the
rear of the existing dwelling and associated subdivision of the land into two
lots and vegetation removal.
|
Permit Amendment
|
|
|
|
|
|
|
|
|
|
WH/2017/842
|
12.09.18
|
Delegate NOD Issued
|
6 Farleigh Avenue Burwood Vic 3125
|
Riversdale
|
Construction of three double storey dwellings
|
Multiple Dwellings
|
|
WH/2017/997
|
13.09.18
|
Delegate NOD Issued
|
352 Middleborough Road Blackburn Vic 3130
|
Central
|
Development of two (2) Dwellings on a lot
|
Multiple Dwellings
|
|
WH/2018/141
|
24.09.18
|
Delegate NOD Issued
|
284 Elgar Road Box Hill South Vic 3128
|
Riversdale
|
The construction of two double storey dwellings
|
Multiple Dwellings
|
|
WH/2018/153
|
19.09.18
|
Delegate NOD Issued
|
62 Windsor Crescent Surrey Hills Vic 3127
|
Elgar
|
Buildings and works to extend the existing dwelling
(ground floor additions and first floor extension)
|
Heritage
|
|
WH/2018/280
|
14.09.18
|
Delegate NOD Issued
|
2 Cherry Orchard Rise Box Hill North Vic 3129
|
Elgar
|
Construction of two double storey dwellings on a lot
|
Multiple Dwellings
|
|
WH/2018/293
|
27.09.18
|
Delegate NOD Issued
|
16 Victoria Crescent Mont Albert Vic 3127
|
Elgar
|
Construction of Two (2) Double Storey Dwellings on a
Lot and Removal of Vegetation within Significant Landscape Overlay - Schedule
9
|
Multiple Dwellings
|
|
WH/2018/355
|
10.09.18
|
Delegate NOD Issued
|
12 Barwon Street Box Hill North Vic 3129
|
Elgar
|
Construction of three double storey dwellings on a
lot, removal of trees and buildings and works within 4 metres of trees under
the SLO9
|
Multiple Dwellings
|
|
WH/2018/403
|
06.09.18
|
Delegate NOD Issued
|
16 Wellington Avenue Blackburn Vic 3130
|
Central
|
Buildings and works associated with the construction
of a double storey dwelling and associated vegetation removal within SLO2.
|
Special Landscape Area
|
|
WH/2018/415
|
21.09.18
|
Delegate NOD Issued
|
10 Hirst Street Blackburn Vic 3130
|
Central
|
Buildings and works for Construction of Two
Dwellings, associated works and Tree Removal
|
Multiple Dwellings
|
|
WH/2018/463
|
19.09.18
|
Delegate NOD Issued
|
12 Milton Street Nunawading Vic 3131
|
Springfield
|
Buildings and works to construct one (1) single
storey dwelling
|
Special Landscape Area
|
|
WH/2018/494
|
19.09.18
|
Delegate NOD Issued
|
29 Fuller Street Mitcham Vic 3132
|
Springfield
|
Building and works for the construction of one double
storey dwelling
|
Special Landscape Area
|
|
WH/2018/61
|
19.09.18
|
Delegate NOD Issued
|
2 Farleigh Avenue Burwood Vic 3125
|
Riversdale
|
Construction of three double storey dwellings, tree
removal, and works within 4m of tree
|
Multiple Dwellings
|
|
WH/2017/1014
|
12.09.18
|
Delegate Permit Issued
|
560 Burwood Highway Vermont South Vic 3133
|
Morack
|
Construction of three double storey dwellings and
associated tree removal
|
Multiple Dwellings
|
|
WH/2017/1047
|
03.09.18
|
Delegate Permit Issued
|
370 Burwood Highway Burwood Vic 3125
|
Riversdale
|
Buildings and works for construction of nine
three-storey dwellings and alteration of access to a road in a Road Zone,
Category 1
|
Multiple Dwellings
|
|
WH/2017/565
|
10.09.18
|
Delegate Permit Issued
|
10 Barwon Street Box Hill North Vic 3129
|
Elgar
|
Construction of three double storey dwellings on a
lot buildings and works within 4 metres and removal of trees protected under
the SLO9
|
Multiple Dwellings
|
|
WH/2017/771
|
03.09.18
|
Delegate Permit Issued
|
93 Kenmare Street Mont Albert North Vic 3129
|
Elgar
|
Construction of two double storey dwellings (one with
basement) and tree removal
|
Multiple Dwellings
|
|
|
|
|
|
|
|
|
|
WH/2017/867
|
25.09.18
|
Delegate Permit Issued
|
5 View Street Surrey Hills Vic 3127
|
Elgar
|
Construction of two double storey dwellings
|
Multiple Dwellings
|
|
WH/2017/955
|
27.09.18
|
Delegate Permit Issued
|
10/1 Jilmax Court Forest Hill Vic 3131
|
Springfield
|
Construction of a single garage on a lot of less than
300 square metres and works within 4 metres of a protected tree in the SLO9.
|
Single Dwelling < 300m2
|
|
WH/2017/966
|
06.09.18
|
Delegate Permit Issued
|
24 High Street Nunawading Vic 3131
|
Springfield
|
The construction of two (2) double storey dwellings,
buildings and works within 4 metres of vegeation, vegetation removal.
|
Multiple Dwellings
|
|
WH/2018/1028
|
27.09.18
|
Delegate Permit Issued
|
1/15-17 Sweetland Road Box Hill Vic 3128
|
Elgar
|
Buildings and works (construction of a verandah) for
a dwelling on a lot less than 300m2
|
VicSmart - General Application
|
|
WH/2018/129
|
14.09.18
|
Delegate Permit Issued
|
1 Morley Crescent Box Hill North Vic 3129
|
Elgar
|
Construction of two double storey dwellings on a lot
and works within 4m of protected trees (SLO9)
|
Multiple Dwellings
|
|
WH/2018/201
|
24.09.18
|
Delegate Permit Issued
|
3 Joyhill Avenue Box Hill South Vic 3128
|
Riversdale
|
Construction of one double storey dwelling
|
Special Landscape Area
|
|
WH/2018/209
|
24.09.18
|
Delegate Permit Issued
|
34 Strabane Avenue Mont Albert North Vic 3129
|
Elgar
|
Development of the land for a second dwelling on the
lot, including associated buildings and works.
|
Multiple Dwellings
|
|
WH/2018/219
|
24.09.18
|
Delegate Permit Issued
|
1/495 Mitcham Road Mitcham Vic 3132
|
Springfield
|
Construction of two, two storey dwellings
|
Multiple Dwellings
|
|
WH/2018/304
|
18.09.18
|
Delegate Permit Issued
|
54 Relowe Crescent Mont Albert North Vic 3129
|
Elgar
|
Three lot subdivision
|
Subdivision
|
|
WH/2018/345
|
18.09.18
|
Delegate Permit Issued
|
5 Dorene Court Vermont South Vic 3133
|
Morack
|
Removal of seven (7) trees in the Significant
Landscape Overlay 9 (SLO9).
|
Special Landscape Area
|
|
WH/2018/351
|
12.09.18
|
Delegate Permit Issued
|
8 Glendale Street Nunawading Vic 3131
|
Springfield
|
Use of the land for an indoor recreation facility
(swim school)
|
Industrial
|
|
WH/2018/407
|
27.09.18
|
Delegate Permit Issued
|
12 Laurel Grove North Blackburn Vic 3130
|
Central
|
Removal of two (2) trees
|
Special Landscape Area
|
|
WH/2018/416
|
17.09.18
|
Delegate Permit Issued
|
920 Whitehorse Road Box Hill Vic 3128
|
Elgar
|
Display of Advertising Signage
|
Advertising Sign
|
|
WH/2018/470
|
10.09.18
|
Delegate Permit Issued
|
6 Bundoran Parade Mont Albert North Vic 3129
|
Elgar
|
Removal of vegetation (6 trees).
|
Special Landscape Area
|
|
WH/2018/490
|
17.09.18
|
Delegate Permit Issued
|
297-309 Whitehorse Road Nunawading Vic 3131
|
Springfield
|
For a internally-illuminated business identification
pole sign and internally-illuminated business identification directional
sign.
|
Advertising Sign
|
WH/2018/500
|
06.09.18
|
Delegate Permit Issued
|
20-24 Masons Road Blackburn Vic 3130
|
Central
|
Buildings and Works (Front Fence) within Special
Building Overlay and Significant Landscape Overlay - Schedule 2
|
VicSmart - General Application
|
|
WH/2018/543
|
18.09.18
|
Delegate Permit Issued
|
117-125 Canterbury Road Blackburn Vic 3130
|
Central
|
Buildings and works (Alterations to external facade)
and display of business identification signage and directional signage
|
Business
|
|
|
|
|
|
|
|
|
|
WH/2018/595
|
21.09.18
|
Delegate Permit Issued
|
1/8 Alder Street Burwood Vic 3125
|
Riversdale
|
Buildings and works for front fence within 4 metres
of a protected tree under SLO9
|
Single Dwelling < 300m2
|
|
WH/2018/66
|
20.09.18
|
Delegate Permit Issued
|
38 Gillard Street Burwood Vic 3125
|
Riversdale
|
Construction of two double storey dwellings within a
Special Building Overlay
|
Multiple Dwellings
|
|
WH/2018/689
|
06.09.18
|
Delegate Permit Issued
|
13/22-24 Redland Drive Mitcham Vic 3132
|
Springfield
|
Use of a warehouse for distributing of frozen foods
within 150 metres of a residential area
|
Industrial
|
|
WH/2018/702
|
17.09.18
|
Delegate Permit Issued
|
10 Sandy Street Nunawading Vic 3131
|
Springfield
|
Three (3) lot subdivision
|
Subdivision
|
|
WH/2018/711
|
20.09.18
|
Delegate Permit Issued
|
33 Elder Street Blackburn Vic 3130
|
Central
|
Buildings and Works (construct a new dwelling) within
4m of protected vegetation
|
Special Landscape Area
|
|
WH/2018/725
|
10.09.18
|
Delegate Permit Issued
|
10 Medhurst Street Burwood East Vic 3151
|
Riversdale
|
Five (5) lot subdivision
|
Subdivision
|
|
WH/2018/726
|
21.09.18
|
Delegate Permit Issued
|
1 Hill Street Blackburn Vic 3130
|
Central
|
Removal of trees protected under the Significant
Landscape Overlay, Schedule 1
|
Special Landscape Area
|
|
WH/2018/732
|
24.09.18
|
Delegate Permit Issued
|
Bus Stop 8679 - Burwood Highway and Pheasant Street,
Burwood
|
Riversdale
|
Erect internally illuminated and electronic signage
at Bus Stop 8679
|
Advertising Sign
|
|
WH/2018/740
|
10.09.18
|
Delegate Permit Issued
|
Bus Stop 6507 at Elgar Road and Burwood Highway,
BURWOOD
|
Riversdale
|
Erect internally illuminated and electronic signage
at Bus Stop 6507
|
Advertising Sign
|
|
|
|
|
|
|
|
|
|
WH/2018/741
|
25.09.18
|
Delegate Permit Issued
|
141-155 Burwood Highway Burwood Vic 3125
|
Riversdale
|
Buildings and works to alter and extend the existing
Year 12 building
|
Residential (Other)
|
|
WH/2018/742
|
26.09.18
|
Delegate Permit Issued
|
2/46 Begonia Street Box Hill South Vic 3128
|
Riversdale
|
Subdivision of common property and boundary
realignment
|
Subdivision
|
|
WH/2018/759
|
10.09.18
|
Delegate Permit Issued
|
16 Berry Street Box Hill North Vic 3129
|
Elgar
|
Buildings and works (front fence) within 4m of
protected vegetation within the Significant Landscape Overlay - Schedule 9
|
VicSmart - General Application
|
|
WH/2018/77
|
18.09.18
|
Delegate Permit Issued
|
15 Nielsen Avenue Nunawading Vic 3131
|
Springfield
|
Construction of two, two storey dwellings and
vegetation removal
|
Multiple Dwellings
|
|
WH/2018/780
|
26.09.18
|
Delegate Permit Issued
|
78 Middleborough Road Burwood East Vic 3151
|
Riversdale
|
Use of the land for licensed premises (one tenancy:
packaged liquor sales and ten tenancies: sale and consumption of liquor in
association with a cafe/restaurant)
|
Liquor Licence
|
|
WH/2018/797
|
07.09.18
|
Delegate Permit Issued
|
61 Mill Avenue Forest Hill Vic 3131
|
Morack
|
Remove three (3) trees and buildings and works
(construct a dwelling) within 4m of protected vegetation within SLO9
|
Special Landscape Area
|
|
|
|
|
|
|
|
|
|
WH/2018/803
|
14.09.18
|
Delegate Permit Issued
|
Bus shelter No. 8398 adjacent to 253 Middleborough
Road, Box Hill South
|
Riversdale
|
Display two (2) advertising signs comprising of one
internally illuminated promotion sign and one electronic promotion sign (stop
id 8398)
|
Advertising Sign
|
|
WH/2018/804
|
14.09.18
|
Delegate Permit Issued
|
Bus Shelter 11891 adjacent to 96 Canterbury Road
Blackburn South
|
Central
|
Display two (2) advertising signs comprising of one
internally illuminated promotion sign and on electronic promotion sign (stop
id 11891)
|
Advertising Sign
|
|
WH/2018/82
|
21.09.18
|
Delegate Permit Issued
|
20 Holyrood Drive Vermont Vic 3133
|
Morack
|
Buildings and works and tree removal in association
with construction of a double storey dwelling
|
Special Landscape Area
|
|
WH/2018/839
|
10.09.18
|
Delegate Permit Issued
|
45 Combarton Street Box Hill Vic 3128
|
Elgar
|
Buildings and works (front fence) within 4m of
protected vegetation within SLO9 & HO101
|
VicSmart - General Application
|
|
WH/2018/849
|
26.09.18
|
Delegate Permit Issued
|
11 Toogoods Rise Box Hill North Vic 3129
|
Elgar
|
Buildings and works (construct a service trench)
within 4 metres of protected vegetation
|
VicSmart - General Application
|
|
WH/2018/852
|
27.09.18
|
Delegate Permit Issued
|
26 Clyde Street Box Hill North Vic 3129
|
Elgar
|
Creation of the drainage easement shown as E-2 &
E-3 on the diagram on the Plan of Creation of Easement, in favour of
Whitehorse City Council
|
Subdivision
|
|
|
|
|
|
|
|
|
|
WH/2018/869
|
10.09.18
|
Delegate Permit Issued
|
22 Elder Street Blackburn Vic 3130
|
Central
|
Removal of one (1) tree within SLO9
|
VicSmart - General Application
|
|
WH/2018/870
|
10.09.18
|
Delegate Permit Issued
|
22 Elder Street Blackburn Vic 3130
|
Central
|
Removal of one (1) tree within SLO9
|
VicSmart - General Application
|
|
WH/2018/871
|
10.09.18
|
Delegate Permit Issued
|
22 Elder Street Blackburn Vic 3130
|
Central
|
Removal of one (1) tree within SLO9
|
VicSmart - General Application
|
|
WH/2018/885
|
24.09.18
|
Delegate Permit Issued
|
8 First Avenue Box Hill North Vic 3129
|
Elgar
|
2 lot subdivision
|
VicSmart - Subdivision
|
|
WH/2018/898
|
27.09.18
|
Delegate Permit Issued
|
44 Roslyn Street Burwood Vic 3125
|
Riversdale
|
Buildings and works within 4 metres of a tree
(driveway)
|
VicSmart - General Application
|
|
WH/2018/902
|
07.09.18
|
Delegate Permit Issued
|
7a Hughes Street Burwood Vic 3125
|
Riversdale
|
Two lot Subdivision
|
VicSmart - Subdivision
|
|
WH/2018/903
|
03.09.18
|
Delegate Permit Issued
|
355 Warrigal Road Burwood Vic 3125
|
Riversdale
|
Buildings and works within 4 metres of protected
trees
|
Special Landscape Area
|
|
WH/2018/911
|
07.09.18
|
Delegate Permit Issued
|
32 Halls Parade Vermont Vic 3133
|
Springfield
|
Removal of one (1) tree within SLO9 & VPO3
|
VicSmart - General Application
|
|
WH/2018/912
|
05.09.18
|
Delegate Permit Issued
|
161 Central Road Nunawading Vic 3131
|
Springfield
|
Buildings and works to construct a lift well to an
existing office building associated with a place of worship
|
Residential (Other)
|
|
WH/2018/914
|
12.09.18
|
Delegate Permit Issued
|
12 Dundee Street Blackburn South Vic 3130
|
Central
|
To construct a 1.5 high front fence and 3.5m existing
crossing
|
VicSmart - General Application
|
|
WH/2018/916
|
06.09.18
|
Delegate Permit Issued
|
6 Corlett Street Mont Albert North Vic 3129
|
Elgar
|
Buildings and Works (new dwelling) within 4m of
protected vegetation within the Significant Landscape Overlay - Schedule 9
|
Special Landscape Area
|
|
WH/2018/924
|
07.09.18
|
Delegate Permit Issued
|
18 Morris Avenue Mont Albert North Vic 3129
|
Elgar
|
Removal of one (1) tree within SLO9
|
VicSmart - General Application
|
|
|
|
|
|
|
|
|
|
WH/2018/930
|
10.09.18
|
Delegate Permit Issued
|
7 Bambra Court Vermont Vic 3133
|
Morack
|
Removal of one (1) tree
|
VicSmart - General Application
|
|
WH/2018/931
|
10.09.18
|
Delegate Permit Issued
|
2 Outlook Drive Nunawading Vic 3131
|
Springfield
|
Removal of one tree (Tree 1)
|
VicSmart - General Application
|
|
WH/2018/933
|
21.09.18
|
Delegate Permit Issued
|
33 Bank Street Box Hill Vic 3128
|
Elgar
|
Buildings and works (construct a verandah) with 4
metres of protected vegetation
|
VicSmart - General Application
|
|
WH/2018/934
|
20.09.18
|
Delegate Permit Issued
|
16 Richmond Street Blackburn South Vic 3130
|
Riversdale
|
Removal of one (1) tree within SLO9
|
VicSmart - General Application
|
|
WH/2018/935
|
20.09.18
|
Delegate Permit Issued
|
16 Richmond Street Blackburn South Vic 3130
|
Riversdale
|
Removal of one (1) tree within SLO9
|
VicSmart - General Application
|
|
WH/2018/938
|
25.09.18
|
Delegate Permit Issued
|
42 Robinlee Avenue Burwood East Vic 3151
|
Morack
|
Two lot subdivision based on development permit
|
VicSmart - Subdivision
|
|
WH/2018/939
|
18.09.18
|
Delegate Permit Issued
|
3 Roycliff Court Box Hill North Vic 3129
|
Elgar
|
removal of one tree - loquat tree
|
VicSmart - General Application
|
|
WH/2018/940
|
18.09.18
|
Delegate Permit Issued
|
3 Roycliff Court Box Hill North Vic 3129
|
Elgar
|
removal of one tree - weeping bottle brush
|
VicSmart - General Application
|
|
WH/2018/944
|
19.09.18
|
Delegate Permit Issued
|
4/59 Scott Street Vermont Vic 3133
|
Springfield
|
Removal of vegetation
|
VicSmart - General Application
|
|
WH/2018/958
|
21.09.18
|
Delegate Permit Issued
|
5 Conrad Court Blackburn North Vic 3130
|
Central
|
Remove of one (1) tree within SLO9
|
VicSmart - General Application
|
|
WH/2018/959
|
21.09.18
|
Delegate Permit Issued
|
5 Conrad Court Blackburn North Vic 3130
|
Central
|
Remove of one (1) tree within SLO9
|
VicSmart - General Application
|
|
WH/2018/960
|
21.09.18
|
Delegate Permit Issued
|
6 Gurrnoong Court Box Hill South Vic 3128
|
Riversdale
|
Buildings and works (front fence) with 4 metres of
protected vegetation
|
VicSmart - General Application
|
|
WH/2018/964
|
25.09.18
|
Delegate Permit Issued
|
13 Malvern Road Mont Albert Vic 3127
|
Elgar
|
2 lot subdivision
|
VicSmart - Subdivision
|
|
WH/2018/967
|
25.09.18
|
Delegate Permit Issued
|
22 Elder Street Blackburn Vic 3130
|
Central
|
Removal of one tree (Tree 4 - Eriobotrya japonica -
Loquat)
|
VicSmart - General Application
|
|
|
|
|
|
|
|
|
|
WH/2018/969
|
21.09.18
|
Delegate Permit Issued
|
553 Middleborough Road Box Hill North Vic 3129
|
Elgar
|
Buildings and works within four (4) metres of
protected trees
|
VicSmart - General Application
|
|
WH/2018/970
|
26.09.18
|
Delegate Permit Issued
|
58 Bindy Street Forest Hill Vic 3131
|
Central
|
Removal of Pistachio tree in the driveway. It is
close to neighbours and uplifting driveway
|
VicSmart - General Application
|
|
WH/2018/972
|
27.09.18
|
Delegate Permit Issued
|
6 Willurah Street Forest Hill Vic 3131
|
Morack
|
Removal of vegetation
|
VicSmart - General Application
|
|
WH/2018/973
|
27.09.18
|
Delegate Permit Issued
|
6 Willurah Street Forest Hill Vic 3131
|
Morack
|
Removal of vegetation
|
VicSmart - General Application
|
|
WH/2018/974
|
27.09.18
|
Delegate Permit Issued
|
6 Willurah Street Forest Hill Vic 3131
|
Morack
|
Vegetation removal
|
VicSmart - General Application
|
|
WH/2018/976
|
27.09.18
|
Delegate Permit Issued
|
3 Boxleigh Grove Box Hill North Vic 3129
|
Elgar
|
Remove one tree (Tree 1 - Photinia glabra - Photinia)
|
VicSmart - General Application
|
|
WH/2018/978
|
25.09.18
|
Delegate Permit Issued
|
24 Park Road Surrey Hills Vic 3127
|
Riversdale
|
2 lot subdivision
|
VicSmart - Subdivision
|
|
WH/2018/998
|
25.09.18
|
Delegate Permit Issued
|
40 Eram Road Box Hill North Vic 3129
|
Elgar
|
2 lot subdivision
|
VicSmart - Subdivision
|
|
WH/2017/781
|
12.09.18
|
Delegate Refusal Issued
|
4 Alimar Court Burwood Vic 3125
|
Riversdale
|
The construction of four (4), three storey dwellings
and removal of trees protected within Schedule 9 to the Significant Landscape
Overlay
|
Multiple Dwellings
|
|
WH/2017/835
|
17.09.18
|
Delegate Refusal Issued
|
40 Gillard Street Burwood Vic 3125
|
Riversdale
|
Construction of Three (3) Double Storey Dwellings and
Removal of Vegetation within a Significant Landscape Overlay - Schedule 9
|
Multiple Dwellings
|
|
|
|
|
|
|
|
|
|
WH/2017/843
|
06.09.18
|
Delegate Refusal Issued
|
52 Kenmare Street Mont Albert Vic 3127
|
Elgar
|
Construction of one triple storey dwelling (including
basement garage) and three double storey dwellings and associated tree
removal
|
Multiple Dwellings
|
|
WH/2017/961
|
17.09.18
|
Delegate Refusal Issued
|
512 Station Street Box Hill Vic 3128
|
Elgar
|
Construction of Two (2) Three-Storey Townhouses and a
Four-Storey Residential Building containing Four (4) Dwellings and Alteration
of Access to a Road in a Road Zone, Category 1
|
Multiple Dwellings
|
|
WH/2018/461
|
10.09.18
|
Delegate Refusal Issued
|
17-21 Market Street Box Hill Vic 3128
|
Elgar
|
Construct and display an electronic major promotion
high-wall sign
|
Advertising Sign
|
|
WH/2018/865
|
05.09.18
|
Delegate Refusal Issued
|
5 Fletcher Parade Burwood Vic 3125
|
Riversdale
|
Removal of one (1) tree within SLO9
|
VicSmart - General Application
|
|
WH/2018/899
|
27.09.18
|
Delegate Refusal Issued
|
44 Roslyn Street Burwood Vic 3125
|
Riversdale
|
Removal of one tree
|
VicSmart - General Application
|
|
WH/2018/915
|
07.09.18
|
Delegate Refusal Issued
|
6 Corlett Street Mont Albert North Vic 3129
|
Elgar
|
Removal of one (1) tree within SLO9
|
VicSmart - General Application
|
|
WH/2018/948
|
26.09.18
|
Delegate Refusal Issued
|
2 Phyllis Court Vermont Vic 3133
|
Morack
|
Removal of a tree (construction of two storey
dwelling)
|
VicSmart - General Application
|
|
WH/2018/952
|
26.09.18
|
Delegate Refusal Issued
|
5 Ensay Court Vermont South Vic 3133
|
Morack
|
Removal of one (1) tree
|
VicSmart - General Application
|
|
WH/2018/971
|
27.09.18
|
Delegate Refusal Issued
|
6 Willurah Street Forest Hill Vic 3131
|
Morack
|
Vegetation removal
|
VicSmart - General Application
|
|
WH/2018/949
|
14.09.18
|
No Permit Required
|
48 Whitehorse Road Blackburn Vic 3130
|
Central
|
Temporary marketing office
|
Residential (Other)
|
|
|
|
|
|
|
|
|
|
WH/2011/140/A
|
25.09.18
|
Withdrawn
|
4/15-17 Sweetland Road Box Hill Vic 3128
|
Elgar
|
Amendment to plans for Planning Permit WH/2011/140
issued for construction of six double storey dwellings and two single storey
dwellings to include construction of a verandah for Dwelling 1
|
Permit Amendment
|
|
WH/2018/612
|
18.09.18
|
Withdrawn
|
245-247 Canterbury Road Blackburn Vic 3130
|
Central
|
Development of land for place of worship, including
associated buildings and works and tree removal.
|
Residential (Other)
|
|
WH/2018/942
|
27.09.18
|
Withdrawn
|
7 Boyd Street Blackburn South Vic 3130
|
Central
|
Buildings and works (construct a front fence) within
4 metres of protected vegetaiton
|
VicSmart - General Application
|
BUILDING
DISPENSATIONS/APPLICATIONS SEPTEMBER 2018
|
Address
|
Date
|
Ward
|
Result
|
|
12 Dundee Street, Blackburn South
|
05.09.18
|
Central
|
Consent Granted 89
|
|
2 Gerbera Court, Blackburn North
|
10.09.18
|
Central
|
Consent Granted 74
|
|
4 Almer Avenue, Blackburn
|
24.09.18
|
Central
|
Consent Granted 82
|
|
66 Laurel Grove South, Blackburn
|
21.09.18
|
Central
|
Consent Granted 79
|
|
8 Norfolk Street, Blackburn North
|
25.09.18
|
Central
|
Consent Granted 77,79,80,76,75
|
|
16 Katrina Street, Blackburn North
|
21.09.18
|
Central
|
Consent Refused 81
|
|
66 Laurel Grove South, Blackburn
|
21.09.18
|
Central
|
Consent Refused 82, 74
|
|
12-14 Nelson Road, Box Hill
|
14.09.18
|
Elgar
|
Consent Granted 116
|
|
17 Cameron Road, Box Hill North
|
20.09.18
|
Elgar
|
Consent Granted 89
|
|
31 Bundoran Parade, Mont Albert
North
|
11.09.18
|
Elgar
|
Consent Granted 89
|
|
41 Ellingworth Parade, Box Hill
|
11.09.18
|
Elgar
|
Consent Granted 89
|
|
47 Victoria Crescent, Mont Albert
|
25.09.18
|
Elgar
|
Consent Granted 74
|
|
49 Strabane Avenue, Mont Albert
North
|
12.09.18
|
Elgar
|
Consent Granted 116
|
|
4a Francesca Street, Mont Albert
North
|
19.09.18
|
Elgar
|
Consent Granted 79
|
|
545-563 Station Street, Box Hill
|
25.09.18
|
Elgar
|
Consent Granted 116
|
|
692 Whitehorse Road, Mont Albert
|
25.09.18
|
Elgar
|
Consent Granted 116
|
|
757 Station Street, Box Hill
|
17.09.18
|
Elgar
|
Consent Granted 116
|
|
3 Carrington Road, Box Hill
|
11.09.18
|
Elgar
|
Consent Refused R109
|
|
119 Terrara Road, Vermont South
|
11.09.18
|
Morack
|
Consent Granted 79
|
|
15 Marina Street, Vermont
|
11.09.18
|
Morack
|
Consent Granted 76
|
|
27 Mullens Road, Vermont South
|
24.09.18
|
Morack
|
Consent Granted 80,75,74
|
|
6 Lucerne Street, Vermont
|
19.09.18
|
Morack
|
Consent Granted 89
|
|
119 Terrara Road, Vermont South
|
11.09.18
|
Morack
|
Consent Refused 75
|
|
17-23 Stevens Road, Vermont
|
03.09.18
|
Morack
|
Consent Refused 89
|
|
2/4 Karwitha Street, Vermont
|
12.09.18
|
Morack
|
Consent Refused 91
|
|
3/4 Karwitha Street, Vermont
|
12.09.18
|
Morack
|
Consent Refused 91, 96
|
|
6 Glenwerri Court, Vermont South
|
04.09.18
|
Morack
|
Consent Refused 85
|
|
14 Dorothy Street, Burwood East
|
11.09.18
|
Riversdale
|
Consent Granted 89
|
|
14 Trent Court, Burwood East
|
21.09.18
|
Riversdale
|
Consent Granted 74
|
|
39 Hilltop Crescent, Burwood East
|
26.09.18
|
Riversdale
|
Consent Refused 74
|
|
1/36 Luckie Street, Nunawading
|
10.09.18
|
Springfield
|
Consent Granted 79
|
|
259 Springfield Road, Nunawading
|
11.09.18
|
Springfield
|
Consent Granted 75
|
|
311 Springfield Road, Nunawading
|
20.09.18
|
Springfield
|
Consent Granted 79
|
|
6 Cook Road, Mitcham
|
25.09.18
|
Springfield
|
Consent Granted 79
|
|
8 Fletcher Street, Forest Hill
|
05.09.18
|
Springfield
|
Consent Granted 79
|
|
3 Valency Court, Mitcham
|
10.09.18
|
Springfield
|
Consent Refused 74
|
|
49 Wattle Valley Road, Mitcham
|
03.09.18
|
Springfield
|
Consent Refused 74
|
|
12 Dundee Street, Blackburn South
|
05.09.18
|
Central
|
Consent Granted 89
|
|
2 Gerbera Court, Blackburn North
|
10.09.18
|
Central
|
Consent Granted 74
|
|
4 Almer Avenue, Blackburn
|
24.09.18
|
Central
|
Consent Granted 82
|
|
66 Laurel Grove South, Blackburn
|
21.09.18
|
Central
|
Consent Granted 79
|
|
8 Norfolk Street, Blackburn North
|
25.09.18
|
Central
|
Consent Granted 77,79,80,76,75
|
|
16 Katrina Street, Blackburn North
|
21.09.18
|
Central
|
Consent Refused 81
|
|
66 Laurel Grove South, Blackburn
|
21.09.18
|
Central
|
Consent Refused 82, 74
|
|
12-14 Nelson Road, Box Hill
|
14.09.18
|
Elgar
|
Consent Granted 116
|
DELEGATED DECISIONS
MADE ON STRATEGIC PLANNING MATTERS SEPTEMBER2018
Under the Planning and Environment Act 1987 – Nil
REGISTER OF CONTRACTS
SIGNED BY CEO DELEGATION SEPTEMBER 2018
|
Contract
Number
|
Service
|
|
Contract 30030
|
Road improvements in Linum Street, Laurel Grove North and
Boongarry Avenue, Blackburn
|
|
Contract 30078
|
Riversdale Road Shops Streetscape Upgrade
|
|
Contract 30092
|
Christmas Decorations
|
REGISTER OF PROPERTY
DOCUMENTS EXECUTED SEPTEMBER 2018
|
Property Address
|
Document Type
|
Document Detail
|
|
Leases
|
|
|
|
31A Surrey Drive, Box Hill (Aqualink Café)
|
Lease
|
Café - Renewal of Lease
|
|
Fire Services Property Levy (FSPL)
|
|
|
|
66 Roslyn Street, Burwood
|
Not applicable
|
Category changed from 'Exempt' to 'Residential'
|
|
Rateability Changes
(Section 154 of the Local Government Act)
|
|
|
|
59 Cadorna Street, Box Hill South
|
Property Now Rateable
|
Department of Health & Human Services owned property
now tenanted
|
|
63 Elgar Road, Burwood
|
Property Now Rateable
|
Department of Health & Human Services owned property
now tenanted
|
|
9 Ireland Street, Burwood
|
Property Now Rateable
|
Department of Health & Human Services owned property
now tenanted
|
|
Other
|
|
|
|
Surrender of carriageway easement - Carrington Road, Box
Hill
|
Letter of consent
|
Whitehorse City Council
|
REGISTER OF DOCUMENTS AFFIXED
WITH THE COUNCIL SEAL SEPTEMBER 2018
Instrument of
Appointment and Authorisation under the Planning and Environment Act 1987
04.09.18
PARKING
RESTRICTIONS APPROVED BY DELEGATION SEPTEMBER 2018
Address: Garie
Street, Blackburn: from 25m west of Pakenham Street to 88m west of Pakenham Street – north side
Previously: 6
‘Unrestricted’ parking spaces
Now: 6
‘2-Hour, 8am to 6pm, Monday to Friday’ parking spaces
Address: Alder
Street, Burwood: from 10m west of Somers Street to 10m east of Central Avenue – south side
Previously: 11
‘Unrestricted’ parking spaces
Now: 11
‘2-Hour, 8am to 6pm, Monday to Friday’ parking spaces
Address: Heather
Grove, Nunawading: from 17m
east of Springvale Road to 189m east of Springvale Road –
south side
Previously: 16
‘Unrestricted’ parking spaces
Now: 16
‘2-Hour, 8am to 6pm, Monday to Friday’ parking spaces
Address: Heather
Grove, Nunawading: from 52m
west of Mount Pleasant Road to 86m west of Mount Pleasant Road – south
side
Previously: 3
‘Unrestricted’ parking spaces
Now: 3
‘2-Hour, 8am to 6pm, Monday to Friday’ parking spaces
VENDOR PAYMENT SUMMARY
– SUMS PAID DURING SEPTEMBER 2018
|
Date
|
Total
Issued
|
Payments
(direct debit, cheques or electronic funds transfer)
|
Transaction Type EFT/CHQ/DD
|
|
|
|
|
|
|
03/09/2018
|
$166,963.50
|
1
|
EFT
|
|
06/09/2018
|
$23,919.71
|
7
|
EFC
|
|
06/09/2018
|
$102,864.83
|
34
|
CHQ
|
|
06/09/2018
|
$448,946.76
|
57
|
EFT
|
|
06/09/2018
|
$3,395.00
|
1
|
EFT
|
|
07/09/2018
|
$279.07
|
1
|
CHQ
|
|
10/09/2018
|
$76,684.61
|
1
|
EFT
|
|
11/09/2018
|
$280.50
|
1
|
EFT
|
|
13/09/2018
|
$12,435.09
|
14
|
EFC
|
|
13/09/2018
|
$52,881.90
|
37
|
CHQ
|
|
13/09/2018
|
$1,652,513.45
|
338
|
EFT
|
|
20/09/2018
|
$7,980.00
|
17
|
EFC
|
|
20/09/2018
|
$115,242.75
|
92
|
CHQ
|
|
20/09/2018
|
$15,980.00
|
19
|
EFC
|
|
20/09/2018
|
$302,080.99
|
54
|
EFT
|
|
20/09/2018
|
$1,562.02
|
1
|
CHQ
|
|
21/09/2018
|
$550.00
|
1
|
EFT
|
|
26/09/2018
|
$51.16
|
1
|
EFC
|
|
27/09/2018
|
$10,292.43
|
13
|
EFC
|
|
27/09/2018
|
$164,725.82
|
105
|
CHQ
|
|
27/09/2018
|
$5,948,852.71
|
414
|
EFT
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
GROSS
|
$9,108,482.30
|
1209
|
|
|
|
|
|
|
Monthly
Lease Payments
|
$35,973.45
|
0
|
|
|
Direct
Debit Payments
|
$208,306.69
|
0
|
|
|
|
|
|
|
CANCELLED
PAYMENTS
|
-$27,434.95
|
-31
|
|
|
NETT
|
$9,325,327.49
|
1178
|
|
Ordinary Council Meeting 19
November 2018
10 Reports
from Delegates, Special Committee Recommendations and Assembly of Councillors
Records
10.1 Reports
by Delegates
(NB: Reports only from Councillors
appointed by Council as delegates to community organisations/committees/groups)
|
RECOMMENDATION
That
the reports from delegates be received and noted.
|
Ordinary Council Meeting 19
November 2018
10.2 Recommendation
from the Special Committee of Council Meeting of 12 November 2018
|
10.2.1 Whitehorse
Sport and Recreational Network - Change to Terms of Reference
SPECIAL COMMITTEE OF COUNCIL RECOMMENDATION
Moved by Cr
Davenport, Seconded By Cr Barker
That:
1. Council
change the terms of reference for the Whitehorse Sport and Recreational
Network dated February 2017 to include two (2) Councillors as members of the
Network.
2. Given
the national focus of gender equality for opportunity in sport, that where
feasible there is this same gender balance for the Councillors as
representatives of Council on the Whitehorse Sport and Recreational Network.
CARRIED
UNANIMOUSLY
10.2.2 Significant
Tree Register
Special Committee of Council RECOMMENDATION
Moved by Cr Davenport, Seconded by Cr Ellis
That Council:
1. Recognises
that Whitehorse Residents are impacted by the significant tree register;
2. Consider
guidelines for providing grants to owners of properties which have a tree on
the significant tree register to assist with maintenance of those trees;
3. Refer the
matter to the 2019/2020 Budget.
Carried Unanimously
10.2.3 Carpark
Construction Livingstone Primary School
Special
Committee of Council RECOMMENDATION
Moved by Cr Carr, Seconded by Cr
Liu
That
Council:
1. Notes
and thanks the Member for Forest Hill, Neil Angus MP for his election
commitment of $250,000 to construct a staff carpark at Livingstone Primary
School.
2. Write
a letter of thanks to Neil Angus, MP and include a request that his election
commitment be expanded to include the construction of an onsite pick up and
drop off area.
3. Write
a letter to the Labor candidate for Forest Hill, Mr Manoj Kumar requesting a
similar election commitment.
4. Copies
of both letters to be sent to Vermont South Club, Livingstone Primary School
and Vermont South Community House.
Carried
RECOMMENDATION
That the recommendations
from the Special Committee of Council Meeting of 12 November 2018 Items 10.2.1 – 10.2.3 (inclusive) be
received and adopted.
|
Ordinary Council Meeting 19
November 2018
10.3 Record
of Assembly of Councillors
|
Meeting Date
|
Matter/s
Discussed
|
Councillors
Present
|
Officers Present
|
Disclosures of Conflict of Interest
|
Councillor
/Officer attendance following disclosure
|
|
15.10.18
6:30 - 7:00pm
|
Councillor Informal Briefing Session
· 6.1 Notice of 114
Procedural Arrangement
· 9.1.2
28 Thomas Street, Mitcham (Lot 8LP6626)
· 9.1.4
Whitehorse Community Forum Regarding North East Link
· 3.1
MAV Proposed Rules Change
· 3.2
Item 9.4.4 Intention to Lease Land at 96-106 Springvale Road, Nunawading
–Clarification
· 3.3
Item 9.4.5 Dog off Lead Review - Clarification
· 3.4 Councillors
Mid Term Review
|
Cr Davenport (Mayor & Chair)
Cr Barker
Cr Bennett
Cr Carr
Cr Cutts
Cr Ellis
Cr Liu
Cr Massoud
Cr Munroe
Cr Stennett (arrived at 6:50pm)
|
(ACEO) J Green
(AGMCD) K Marriott
N Brown
T Wilkinson
P Smith
S Freud
J Russell
R Anania
|
Nil
|
Nil
|
|
12.11.18
6:30 – 9:45pm
|
Councillor Briefing Session
· Quarterly
Performance Report
· Special
Committee Agenda12 November 2018
· Other
Business Motions
· Draft
Council Agenda 19 November 2018
|
Cr Bennett
(Mayor & Chair)
Cr Barker
Cr Carr
Cr Cutts
Cr Davenport
Cr Ellis
Cr Liu
Cr Massoud
Cr Munroe
Cr Stennett
|
N Duff
J Green
(AGMI) S Kinsey
T Wilkinson
P Smith
S Freud
J Russell
K Marriott
J Hansen
S Cann
|
Nil
|
Nil
|
|
RECOMMENDATION
That the record of Assembly
of Councillors be received and noted.
|
Ordinary Council Meeting 19
November 2018
11 Reports on
Conferences/Seminars Attendance
|
RECOMMENDATION
That the record of reports on
conferences/seminars attendance be received and noted.
|
12 Confidential
Reports
13 Close Meeting